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       CYNGOR CYMUNEDOL TREMEIRCHION, CWM A'R WAEN

      Community Council of Tremeirchion, Cwm & Waen

    Clerk: New Clerk. Mr Ian Jones. Tel  07746789004

A LIST OF COUNCILLORS WITH CONTACT NUMBERS AND EMAIL ADDRESSES CAN BE FOUND UNDER "USEFUL CONTACT NUMBERS"
    

TREMEIRCHION CWM AND WAEN COMMUNITY COUNCIL

 

CYNGOR CYMUNEDOL, TREMEIRCHION, CWM A’R WAEN

COMMUNITY COUNCIL, TREMEIRCHION, CWM AND WAEN

 

MINUTES OF THE COUNCIL MEETING HELD ON 21 JUNE 2017 AT THE OLD SCHOOL TREMEIRCHION

PRESENT:

Cllrs:

C A Litherland Chairman

J Baldwin-Evans

J M Christian

I R Hodgkinson

D A Jones

H Lloyd-Kerfoot

C Marston

L B Stanyer

R Lloyd Williams

ALSO PRESENT:

Ian Jones (Clerk/RFO)

PCSO David Jones

A Mellor, DCC Standards Committee Member

20 APOLOGIES:


Cllrs P Day

A Morris

 

21 OPEN FORUM


None.


22 NORTH WALES POLICE REPORT


PCSO David Jones gave a brief report on matters of interest to the Police locally. He stated that there was little to report other than issues being monitored and he advised everyone to be vigilant. He advised on nuisance motorcycles, criminal damage, dogs, theft of boats, travellers and filming by drones.


23 URGENT MATTERS/ CHAIR’S ANNOUNCEMENTS


None

 

24 DECLARATIONS OF INTEREST


Cllr R Lloyd Williams declared an interest in Minutes – Matters arising – Old School, Rhuallt.





25 MINUTES


The Minutes of the Meeting of Annual Council held on 17 May 2017 and Planning Committee on 24 May 2017 were considered.


RESOLVED: That the Minutes be received and confirmed as a correct records, subject to the following amendment to Minute number 8 Annual Council:-

.

With regard to the vacant Old School site Rhuallt,

  1. the situation remained the same with the path not being designated a Public right of Way; and

  2. there was no Enforcement potential at present as the site had no breaches. County Councillor C Marston would liaise with the Clerk and make enquiries.


Cllr R Lloyd Williams declared an interest.


26 MATTERS ARISING


  1. Appointment of Representative - Elizabeth Williams Trust, Waen

this had been deferred until this meeting.


RESOLVED: That the Clerk approach the Body and Ffion Williams to see if she was able under their rules and would be prepared to continue in a non-Councillor role .

(b) Advert hoarding near Rhuallt Hill The Clerk and Cllr Marston had spoken to Planning Enforcement on this issue and they were looking closely at it now as the advert had been in place over 6 months which was beyond the time limit for a mobile advert.

(c) Height of the railing of the bridge over the A55 - The Clerk had received a response which stated that the Highways Agency were responsible for these bridges and they were all built to standard specification.

(d) Overgrown hedge Penismynydd Caravan site up to A55 – The Clerk reported the response from DCC which stated that the first cut would be 30/5/17 with further cuts to the hedges periodically by the landowners

(e) Lack of a weight limit on the old Llanerch bridge – Cllr Marston reported that she had taken up this matter with Highways who had stated that the bridge was solid structurally and tests were regularly taken as to movement and stability.

 

27 CORRESPONDENCE


  1. Disposal of Pant ifan Newydd Rhuallt – 344m2 Land correspondence from DCC

No objection lodged.

  1. Disposal of Pant ifan Newydd Rhuallt – Land to used as garden

correspondence from DCC

No objection, however DCC should be asked to consider whether Planning Permission should be sought for change of use from agricultural to domestic use.



(c) Elwy Cluster Meeting – 13 July at St. Asaph Cricket Club

correspondence from DCC

The Chairman and Clerk to attend

(d) AONB Community Council Champion

correspondence from Clywydian Range and Dee Valley

AONB Officer

RESOLVED: That the Community Council be put forward as a potential ‘Champion’ with the Clerk to respond.


28 COUNTY COUNCILLOR’S REPORT


Councillor Marston reported on the outcomes of various meetings with County Council; Officers and in particular the problems with parking on grass verges at Maes Rathbone, Waen. Bollards would be placed appropriately to alleviate this and a repair opposite at Maes Hyfryd was being costed.


With regard to the condition of some roads and the hole by the chevrons previously mentioned, County Councillor Marston had taken up these matters with Highways Dept.


29 COMMUNITY ISSUES


Councillors were concerned about:-

  • The damaged pavement and barrier at Rhuallt Hill where pedestrians had to walk on the highway as the path was blocked

  • Lack of verge cutting between Rhuallt and Cwm – especially on bends in the road

  • Pot holes and surface damage to road at top of the hill , Bwlch, Cwm


The Clerk to take up with Highways.


30 PLANNING


None


31 FINANCE


The Clerk had completed the Year-end accounts and reported the outcomes as highlighted by the Internal Auditor. There were some issues as not all the documentation was in place; however in the circumstances it was not such a bad outcome with the bank reconciliation balancing. The current balance of £14,640 was also reported.

 

RESOLVED: That the Annual Accounts be approved as a package and the Returned by signed by the Chairman



RESOLVED: That the following payments be approved:-

 

Information Commissioners Office £35.00

Office Expenditure and Salary £886.02


 

32 CO-OPTION FOR VACANT SEAT IN TREMEIRCHION


The Clerk explained the procedure for the Co-option of a new Member for the vacant seat at Tremeirchion. One name was put forward as a suitable Candidate.


RESOLVED: That the Seat be filled by Mr Kevin Potts and the Clerk to make the necessary arrangements.


33 HOUSEKEEPING


It was noted that there was a large amount of records of the Council held in filing cabinets and the Clerk would need to go through them to decide what to keep and discard. He would also contact the Records Office to enquire whether they required old Minutes etc.


The Clerk stated that he had no use for the printer that was in the Council’s ownership. Councillors would consider donating the printer to a suitable organisation.



Meeting closed at 8.20pm




 

________________________________


Chairman


 

MINUTES OF THE ANNUAL COUNCIL MEETING HELD ON 17 MAY 2017 AT THE OLD SCHOOL CWM

PRESENT:
Cllrs:
R Lloyd Williams (Retiring Chair)
J Baldwin-Evans
P Day
I R Hodgkinson
A Jones
D A P Jones
C A Litherland
C Marston
A Morris
L B Stanyer

ALSO PRESENT:
Ian Jones (Clerk/RFO)
PCSO David Jones

1 APPOINTMENT OF CHAIRMAN

RESOLVED: That Cllr C A Litherland be elected Chairman for the forthcoming Municipal year.

2 APPOINTMENT OF CHAIRMAN

RESOLVED: That Cllr A Jones be elected Vice-Chairman for the forthcoming Municipal year.

3 APOLOGIES:

Cllr J M Christian

4 OPEN FORUM

None.

5 NORTH WALES POLICE REPORT

PCSO David Jones gave a brief report on matters of interest to the Police locally. He stated that there was little to report other than issues being monitored and he advised everyone to be vigilant. Members raised the following matters - filming by drone and speed restrictions.

6 URGENT MATTERS/ CHAIR'S ANNOUNCEMENTS

Everyone present was welcomed by the new Chairman.
The Clerk and Responsible Financial Officer reported that all Members present had signed their Declaration of Acceptance of Office and all Members needed to do so before they could take up Office.
RESOLVED: That Council Members who were not present be given dispensation until the next meeting to sign the Declaration.

The following appointments were considered and adopted:-
Planning Committee quorum:-
Cwm - Cllrs C Litherland and Ian Hodgkinson
Tremeirchion - Cllrs A Jones and B Stanyer
Waen - Cllr M Dodd

Elizabeth Williams Trust Waen Defer till next meeting
Elizabeth Hughes Trust Cwm Cllrs C Litherland and Ian Hodgkinson
Charity of Trustees Tremeirchion Cllrs D Jones and HLloyd Kerfoot
Tremeirchion School Governors Cllr A Jones and C Litherland
Risk Assessment/Internal Controls - Clls C Litherland and J Christian

7 DECLARATIONS OF INTEREST

None declared.
8 MINUTES

The Minutes of the Meeting of the Council held on 19 April 2017 were considered.

RESOLVED: That the Minutes be received and confirmed as a correct records.

9 MATTERS ARISING

With regard to the vacant Old School site in Rhuallt, the situation remained the same with the path not being designated a Public right of Way and there was no Enforcement potential at present as the site had no breaches. County Councillor C Marston would liaise with the Clerk and make enquiries.

10 CORRESPONDENCE

The Clerk read out the response to the request for extra street lighting at 8 Tan y Forest - nothing in the pipeline.
He also communicated an invitation to St. Asaph's City Status 5th Anniversary celebrations on 1-4 June.

11 COUNTY COUNCILLORS REPORT

Nothing significant to report.

12 COMMUNITY ISSUES

Advert hoarding near Rhuallt Hill - Councillors were concerned at the size and location of this advert - The Clerk to report to Planning dept.
Councillors were concerned about the height of the railing of the bridge over the A55 - The Clerk to take up with Highways.
Overgrown hedge Penismynydd Caravan site up to A55 - The Clerk to take up with Highways.
Concern was expressed regarding the condition of some roads and the lack of a weight limit on the old Llanerch bridge - County Councillor C Marston to take up with Highways

13 PLANNING

Appn no. 47/2017/0325 Amendments to existing access approval for Land at Crud y Gwynt Tremeirchion - No objections.


14 FINANCE

It was noted that the Clerk had made some progress with regard to closing Year-end accounts but there were some issues as not all the documentation was in place. The Clerk would progress matters with the assistance of the Internal Auditor,

RESOLVED: That the following payment be approved:-

Zurich Insurance £432.15

15 CO-OPTION FOR VACANT SEAT IN TREMEIRCHION

The Clerk explained the procedure for the Co-option of a new Member for the vacant seat at Tremeirchion.

RESOLVED: That the Seat be filled in accordance with the Clerk's advice and the advert be placed as soon as possible. The requirement would be CVs to be considered by the Council in due course.



Meeting closed at 8.20pm


________________________________

 

MINUTES OF THE COUNCIL MEETING HELD ON 19 APRIL 2017 AT THE OLD SCHOOL TREMEIRCHION

PRESENT:

Cllrs:

R Lloyd Williams (Chair)

J M Christian

I R Hodgkinson

D A P Jones

C A Litherland

F Lloyd Williams

G Morris

L B Stanyer

H T Suddick

ALSO PRESENT:

County Councillor B Smith

Ian Jones (Clerk/RFO)

Helen Williams (Locum Clerk)

PCSO David Jones

886 APOLOGIES:

Cllrs

J Baldwin-Evans

H Lloyd-Kerfoot

A Morris

887 OPEN FORUM


None.


888 URGENT MATTERS/ CHAIR’S ANNOUNCEMENTS


Everyone present was welcomed by the Chair.

He introduced Ian Jones the new Clerk and Responsible Financial Officer to Members who responded positively to the Chair’s comments.


The Chair paid tribute to Helen Williams who had acted as Locum Clerk for several months which had been a great assistance at a time of need for the Council. All Members expressed their appreciation for the work she had carried out.


889 DECLARATIONS OF INTEREST


None declared.


890 NORTH WALES POLICE REPORT


PCSO David Jones gave a brief report on matters of interest to the Police locally. He stated that the situation with a tractor causing highway issues was being monitored, as was a recent anti-social incident. He asked if Members had issues of concern they should be reported.


891 MINUTES


The Minutes of the Meetings Council held on 15 March, 2017 and the Planning Committee held on12 April 2017 were considered.


RESOLVED: That the Minutes be received and confirmed as a correct records.


892 MATTERS ARISING


With regard to the vacant Old School site in Rhuallt, the response to the communication with the Planning Department had stated that there was no Enforcement potential at present as the site had no breaches or was in any way harmful. The Planning Department would continue to liaise with the site owners to press for a solution to the current situation. There was no further progress on the footpaths at Ty Isaf. The Bryn Hyfryd issue had been cleared by Cllr Bernard Stanyer.


893 CORRESPONDENCE


With regard the Council’s request for further details and breakdown on the expenditure incurred in respect of grass cutting at Ysgol Tremeichrion fields. No breakdown had been received, just a copy of the invoice from Bodfari Environmental.


RESOLVED: That Council Members who were on the School’s Governing Body take the matter up there to ascertain if there was a better financial option than present arrangements.


894 COUNTY COUNCILLORS REPORT


Nothing significant to report.


895 COMMUNITY ISSUES


Path near Rhuallt school - Councillors were concerned at the state of the section of this access where it goes past the school. The Council was awaiting a response.

Cllr R Lloyd Williams declared an interest in this matter and took no part in the discussion or voting.

  • Highways - Councillors were concerned about the condition of the Highways

  1. between Waen and Trefnant,

  2. Bwlch Road, Cwm

  3. the B5429 at Waen where the chevrons used to be there is a tree root interfering with the highway which needs attention - possibly a kerb there had been a vehicle impact there; and

  4. A ditch on the side of the B5429.


RESOLVED: That the Clerk write to Denbighshire CC to attempt to resolve these matters.


896 FINANCE


It was noted that there may be some issues with regard to the Annual Audit as not all the documentation was in place. The Clerk would endeavour to do the best possible job to pull together an Annual Return and liase with the Internal and External auditors to make them aware of the situation.


RESOLVED: That the following payment be approved:-

Locum Clerk Salary - 452

Expenses - 92.83

£544.83


897 2017 ELECTIONS


The Chair wished all those Members well in the contested Elections and thanked all Members for their support during the last Municipal Year especially those that would be standing down this time.

The next meeting would be the Annual Meeting of the Council on 17 May 2017.


Minutes of the Monthly Meeting held on Wednesday, 15th March, 2017

At the Old School Cwm

865 OPEN FORUM: None

866 PRESENT: Community Councillors R. L. Williams (Chair), F. Lloyd-Williams, B. Stanyer, I .Hodgkinson, G. Morris, H. T. Suddick, A. Morris, D. Jones, J. Baldwin-Evans, J. Christian. County Councillor B. Smith. PCSO 2908 Dave Jones. Acting Clerk H. Williams.

867 APOLOGIES: Community Councillors C. Litherland, A. Jones, M. Dodd, H. Lloyd-Kerfoot.

868 VISITS: PCSO 2908 Dave Jones. Addressed the meeting with information re three incidents of Burglary in the area. Community Councillor J. Baldwin-Evans asked for this to be noted on the Newsletter and all Community Councillors approved.

869 URGENT MATTERS: None

870 DECLARATION OF INTEREST: Community Councillor I. Hodgkinson on planning applications 47/2017/0183 and 47/2017/0091 - submitted by friends. Community Councillor I. Hodgkinson did not take part in the discussions. Community Councillor H. Lloyd-Kerfoot, telephoned the Acting Clerk re donation to Tremeirchion School as her son is a pupil at the School.

871 APPROVAL OF MINUTES AND POINTS OF ACCURACY OF THE LAST MEETING: Correct item 862 from J26 to J28. Also on item 862 Community Councillor H. Lloyd-Kerfoot informed the Meeting first that School Children not allowed to walk along the Public Footpath from Tremeirchion School then Community Councillor J. Baldwin-Evans took part in the discussion.

872 MATTERS ARISING ON THE MINUTES: Shipping Containers, can legally be used as storage buildings, however, illegal to be used for Business without planning consent. BHF does not have free Defibrillators to issue at present.

873 CORRESPONDENCE: Correspondence received from Whitford Young Farmers, arrived after the allocation of donations had been granted. Members declined to join One Voice for Wales as the cost of £158.00 was expensive.

874 COUNTY COUNCILLORS REPORT: Only 11 Schools in Denbighshire have 20mph restriction. The property owner of Groesfford has requested via Countryside Services to place building material at the Old Quarry, while work is carried out on the wall at Groesffordd. Temporary permission has been granted for a period of three weeks. New School transport policy. SATH – new regulations of social Landlords coming out in April.

875 COMMUNITY COUNCIL ISSUES: The Acting Clerk Helen Williams, distributed nomination papers for the Community Council Election on Thursday 4th May, 2017. Community Councillor B. Stanyer reported public footpath opposite Brynhyfryd overgrown and public footpath past Ty Isaf towards Rhuddlan unable to access from road. Inform Adrian Walls DCC. Community Councillor Aled Morris had been informed that the Clerk to Dyserth Community Council was interested in the post of Clerk and RFO of TCWCC – Acting Clerk to telephone Phil. Parry. Community Councillor Derrick Jones thanked the Acting Clerk for arranging a meeting with Jon Chapman of DCC regarding problems on the Waen road. Community Councillor D. Jones is very grateful to DCC for the work that has now been carried out. Community Councillor G. Morris asked for an update on Oakleigh House, Rhuddlan Road, Waen. Property on the market for £480.00 Community Councillor R. Lloyd-Williams commented that Rhuallt School was an eye-sore all boarded up. Interviews will take place at the Waen Parish Hall on Thursday, 23rd March, 2017 at 7.00pm., to appoint a Clerk and RFO for TCWCC. The interviewing panel will be Community Councillors R. Lloyd Williams (Chair) I. Hodgkinson, F. Lloyd-Williams, D. Jones and the Acting Clerk H. Williams to take notes.

876 PLANNING: 47/2017/0183. Affordable dwelling adjacent to Fairwinds, Cwm – No Objections. 47/2017/0196. Removal of conservatory and erection of tow storey extension to side of dwelling. At 8 Tan y Fforest, Cwm, Rhyl. No Objections. 47/2017/0091. Erection of one dwelling and creation of new vehicular access. Land at the Fold, Cwm, Rhyl. Object as on the Outside Hamlet Area of Cwm and not an affordable home.

877 FINANCE: Community Councillors approved the outgoing payments. Annual Donations: - Tremeirchion Bach Choir £60.00p Cwm Parish Hall £60.00p. Waen Parish Hall £60.00p. Waen Outreach Project £60.00p. St. Kentigern £60.00p. Contribution to Tremeirchion School £250.00p towards grass cutting. The Acting Clerk’s Salary Jan., Feb., and March £1,356.00p. Website invoice to Debbie Sweeney £87.11p.


878 AOB: Four applicants had been received for the post of Clerk and RFO.

Meeting Closed at 8.10pm

Denbighshire CCCS 01824 706101E/706100W

Next Monthly Meeting Wednesday, 19th April, 2017 at the Old School Tremeirchion.



992

Cyngor Cymunedol Tremeirchion, Cwm a’r Waen

Community Council of Tremeirchion, Cwm and Waen

Minutes of the Monthly Meeting held on Wednesday, 15th February, 2017,

At the Old School Tremeirchion

853        OPEN FORUM:   None

854        PRESENT:            Community Councillors R. L. Williams (Chair) F. Lloyd Williams, B Stanyer, I. Hodgkinson, G. Morris, H. Lloyd Kerfoot, H.T. Suddick, A. Morris, D. Jones, J. Baldwin-Evans, County Councillor B. Smith and the Acting Clerk H. Williams.

855        APOLOGIES:        Community Councillors C. Litherland, J. Christian, A. Jones and M. Dodd, and PCSO 2908 David Jones.

856        URGENT MATTERS:          None

857        DECLARATION OF INTEREST:        None

858        APPROVAL OF MINUTES AND POINTS OF ACCURACY OF THE LAST MEETING.  Jenny Christian name was typed incorrect.

859        MATTERS ARISING ON THE MINUTES:  A meeting had taken place re Marian Ffrith – Motorbikes

860        CORRESPONDENCE:  Request for donations from Tremeirchion Bach Choir, Cwm Parish Hall, Waen Parish Hall, Waen Outreach Project and St. Kentigern.  Members approved to give £60.00 to each request.  A one off contribution of £250.00 was approved for the partnership Community use of the playing field to Tremeirchion School. The Acting Clerk to ask for a breakdown of costs of the grass cutting as the fees are very expensive.  Advert to be placed in Rhyl Journal/Denbighshire Free Press for the vacancy of TCWCC Clerk and Responsible Financial Officer. Interviews to take place on the evening of Thursday, 23rd March, 2017, at Waen Parish Hall.

861        COUNTY COUNCCILLORS REPORT:            Included increase in Council Tax. Progress with Rhyl Waterpark.  County Council, Town and Community Council Elections on 4th May, 2017.

862        COMMUNITY ISSUES:      Ask DCC Planning Department for advice regarding large “Shipping Containers” at Bryn Siriol, Rhuallt.  Proposed by Community Councillor I. Hodgkinson and seconded by Community Councillor H. Lloyd Kerfoot.  Community Councillor F. Lloyd Williams suggested we ask the British Heart Foundation to supply five Defibrillators to install in the Red Telephone Kiosks in the Community.   Community Councillor B. Stanyer asked when the documents, filing cabinets, computer etc. can be collected from the home of the late Clerk Ann Davies in Trelogan.  Community Councillor D. Jones was concerned about the condition of the road from J26 to “Bryn Ibod”, the acting Clerk will ask Tim Towers of DCC to meet Community Councillor D. Jones to discuss the issues.  Jon Chapman has informed Community Councillor I. Hodgkinson that the road sweeper had been in Cwm in December, 2016.  Community Councillor G. Morris informed the meeting that yellow marks had appeared on the road in the Waen.  Community Councillor Janice Baldwin-Evans said a vehicle travelling very fast had flattened the “Give Way” sign below Tremeirchion School as the driver lost control of his vehicle.  Community Councillor Janice Baldwin-Evans has met John Williams of DCC to request a slow sign of 20mph on approaching the School.  She is also concerned that the Headmaster of Tremeirchion School does not allow the School Children to walk along public footpath instead they are having to walk along the road with no pavement.  County Councillor B. Smith will contact the Education Department of DCC.  Community Councillor R. Ll. Williams reported the Waen/Trefnant Road is no longer gritted in freezing weather conditions.

863        FINANCE:            Members approved the following payments:-

Room Hire:         Waen Parish Hall = £110.00p

External Audit:   Welsh Audit Office = £147.90p

HMRC:                 Re the late Mrs. Frances Ann Davies payment to HM Revenue & Customs £87.20p

864        AOB       None

Meeting closed at 8.10pm

Denbighshire CCCS           01824 706101E/706100W

Next Monthly Meeting Wednesday 15th March, 2017 at the Old School Cwm.

 

989

 

 

MINUTES OF THE MONTHLY MEETING HELD ON WEDNESDAY, 16TH NOVEMBER, 2016

AT THE OLD SCHOOL, TREMEIRCHION

822        OPEN FORUM :     Three Members of the Public whom are residents of “Groesffordd Cul-de-Sac” attended the Meeting to request the support of the Community Council. The parking issues they are endeavouring when they wish to drive in and out of their properties as well as emergency vehicle unable to gain access. A discussion took place and PCSO 2908 David Jones address the Meeting he was aware of the problems and was monitoring the situation. Four of the vehicles are taxed and have a valid MOT. However, one vehicle is going to be scrapped as the MOT has expired.  Residents are very concerned when a property comes on the market for sale, people are put off viewing and buying here, when they see the number of cars on this highly desirable Estate.  The Chairman thanked the Members of the public for attending the meeting.

 

823        PCSO2908 David Jones addressed the meeting giving an account of his work in the Communities as well as distributing leaflets for the Members. Community Councillor Ian Hodgkinson asked the Officer about problems encountered with a “Shooting Syndicate” on the Bodrhyddan Estate with trespass and shooting too close to the road. The Acting Clerk will write to Inspector Gareth Jones of the North Wales Police Authority for further assistance.  Members of the Community Council would welcome feedbacks when incidents occur. The Chairman thanked him for his loyal support at all times.

 

 

PRESENT: Community Councillors R. L. Williams (Chair), B. Stanyer, D. Jones, I. Hodgkinson, Janice Baldwin-Evans, F. LL. Williams,. J. Christian, H.T. Suddick, A. Jones, County Councillor Barbara Smith, Acting Clerk Helen Williams, PCSO2908 David Jones,  Mrs. P. Bryer, Mrs. J. Liggins and Mr S. Roberts.

 

824        APOLOGIES: Community Councillors .G. Morris, H. Lloyd-Kerfoot, M. Dodd, A. Morris and C. Litherland.

 

 

825        CHAIRMAN’S TRIBUTE: It is with great sadness to inform you that our Clerk Mrs. Ann Davies and our dear friend has died. Ann was a very happy, caring person who had given many years of dedicated service to this Community Council. Our thoughts at this very sad time are with her husband Elwy and daughter Sian. Members stood in respect and  a one minute silence was held in memory of Ann. The funeral takes places at the English Presbyterian Chapel, Nant Hall Road,  Prestatyn at 12.30pm on Wednesday, 23rd November, 2016.

 

826        Community Councillor Jenny Christian informed the Meeting that Community Councillor Chris. Litherland was a patient in the Cancer Unit at Glan Clwyd Hospital.

 

 

827        URGENT MATTERS:          None

 

 

 

828        DECLARATION OF INTEREST:        None

 

 

 

829        APPROVAL OF MINUTES AND POINTS OF ACCURACY OF THE LAST MONTHLY MEETING AND PLANNING MEETING:      It was agreed that the Minutes were a correct record and they were signed and dated by the Chairman;

 

               20th October, 2016 Monthly Meeting

 

                 9th November, 2016 Planning Meeting

 

 

830        MATTERS ARISING ON THE MINUTES:      Omitted

 

 

831        CORRESPONDENCE:        Parliamentary Boundary Review information received from Dr. James Davies, MP.  Following a discussion Members concerned about proposed changes resulting in a very large area been represented by a person with no local knowledge. Proposed by Community Councillor Ian Hodgkinson, Seconded by Community Councillor Jenny Christian.

 

832        Emily Reddy has been appointed Community Development Coordinator for Denbighshire County Council.  She would like to attend one of our future Meetings to advise us on economic investment, regeneration, health and wellbeing initiatives. Proposed by Community Councillor Janice Baldwin-Evans, Seconded by Community Councillor Derrick Jones.

 

833        Community Councillor Jenny Christian has received a letter from Mr. Jim O’Toole, The Shieling, Marian Cwm, Dyserth, Denbighshire, LL18 6HU, following his attendance as spokesperson for the group opposing the Motorbike use of Marian Ffrith – Marian Cwm.  At our last Monthly Meeting Members offered their support. The Clerk will write to the following accordingly, Dr. James Davies, MP, Mrs. Ann Jones, AM, DCC Head of Planning and Public Protection Graham Boase, County Councillor B. Smith, Cabinet Member County Councillor David Smith, DCC Head of Highways Tony Ward, North Wales Police Authority Inspector Gareth Jones, AONB, and National Resources Wales.

 

 

834        COUNTY COUNCILLORS REPORT:              County Councillor Barbara Smith was pleased to report that DCC had no need to look for cuts in the 2017/2018 Budget as extra funding was available from the Welsh Assembly. Audit in the New Year, what Housing needs where required in the area.  B5429 traffic speed survey. Update required regarding installing a Speed Camera on the Waen road as drivers are  leaving the A55 they fail to reduce their speeds to meet the conditions of the road. The Clerk will write to Tony Ward, DCC.

 

 

835        COMMUNITY ISSUES:      Community Councillor Janice Baldwin Evans said she had been approached by residents of “Groesffordd  Cul-de-Sac” having to put up with Craig Jones, lightening fireworks after 11.00pm on his lawn. She feels very sorry for the residents having to put with this. Community Councillor Janice Baldwin-Evans, has notice the new down pipe at “Sylwfan”, comes out to the road and could freeze in winter.  Community Councillor Bernard Stanyer, said the previous pipe also come into the road, he will monitor the situation.  Community Councillor Andrew Jones and Community Councillor Derrick Jones asked when the 40mph signage was going to be installed in the Waen. They have both seen accidents in this area and it appears the Police do not always record these incidents.  Community Councillor Ian Hodgkinson questioned the possibility of renting a play area in Cwm as it appears 40 pre-school children live in the area.

 

 

836        AOB.:     A request has been received by Mrs. Audrey Ffoulkes to replace a “Bench” at Heol-y-Brenin.? Members agreed for a new “Bench” to be installed.

 

Community Councillor Bernard Stanley and the Acting Clerk have been invited to collect the computer and filing cabinets from Trelogan Isaf in the near future.

 

Advert for the vacancy of a Clerk and job description at next monthly meeting.

 

 

837        FINANCE OUTGOING:     Royal British Legion Bodelwyddan Branch for three wreaths £69.00. Parish Lenghmans Invoice £1,102.50p

 

 

 

Meeting closed at 8.25p

 



MINUTES OF THE MONTHLY MEETING HELD ON THURSDAY 20th OCTOBER 2016

 

AT

 

THE COMMUNITY ROOM, THE BLUE LION CWM AT 7.00pm

 

 

OPEN FORUM                   Mr. J. O’Toole addressed the meeting asking for the Members to support.

 

                                             The residents in Cwm, regarding the “Motor Cross” events been held at

 

                                             Marian Ffrith, Cwm from Easter to September. The lack of Marshalls and the

 

                                             Health and Safety is a continual problem, especially as they are riding                                                      the bikes over the “Offa’s Dyke” path in an area of ANOB. Fourteen events                                             are permitted by law. Members of the above TCWCC are very concerned

 

               about this disturbance on a Sunday to the wellbeing of Villagers. All agreed               to offer their support on this problem.  The Chairman thanked Mr. O’Toole

 

                                             for attending the Meeting.

 

 

PRESENT                             Councillor  R. Lloyd Williams Chairman, Councillors Bernard Stanyer, Derrick                                              Jones, Helen Lloyd Kerfoot, Andrew Jones, Mick Dodd, Jenny Chrisitian, Janis

 

                                             Baldwin Evans, Ian Hodgkinson’ and the Temp Clerk Helen Williams.

 

 

APOLOGIES                        Councillors H. Trefor Suddick, Chris Litherland, Glenys Morris, Aled Morris,

 

                                             Ffion Lloyd Williams and County Councillor Barbara Smith.

 

 

URGENT MATTERS           None

 

 

DECLARATION OF

 

INTEREST                           None

 

 

APPROVAL OF MINUTES AND POINTS OF ACCURACY OF THE LAST MONTHLY AND PLANNING MEETING                            It was agreed that the Minutes were a correct record and they were signed                                             and dated by the Chairman.

 

 

MATTERS ARISING           Councillor Janis Baldwin Evans asked for an update on 20 mph speed limit

 

ON THE MINUTES            on the road near Tremeirchion School.

 

                                             The Clerk is now in the New Hospital Hollywell.  Members agreed to send

 

                                             Flowers with best wishes for a speedy recovery, Councillor Jenny Chapman

 

                                             will see to this.  The Temp Clerk Helen Williams will forward Agenda and

 

                                             Minutes to Ann to keep her up to date.

 

                                             Councillor Derrick Jones informed the Meeting that Bus No. 40 will be a

 

                                             Request stop near the Farmers Arms, Waen.

 

 

CORRESPONDENCE         DCC Election 4th May, 2017 – Precept increase noted.

 

                                             Councillors unavailable to attend the Meeting with the Police and Crime

 

                                             Commissioner North Wales.

 

                                             Welsh Government correspondence re Welsh Treasury.  Noted

 

                                             Send Apologies to DCC re meeting at County Hall, Ruthin as it is same night

 

                                             as our TCWCC Monthly Meeting.

 

                                             Ageing Well in Wales. Noted

 

                                             OVW – Training. Cancelled

 

Min. 987. Cont. page 2

 

 

COUNTY COUNCILLORS                None

 

REPORT

 

 

COMMUNITY ISSUES                      Councillor Mick Dodd, requested an update on “Oakleigh House”.

 

                                                            Property still for sale with “planning permission”, although this has

 

                                                            Expired.

 

                                                            Councillor Ian Hodgkinson, reported “Birds of Prey” have died from

 

                                                            Poison. Keep dogs on lead.

 

                                                           

 

FINANCE                                            Pay £20 for the Community Room at the Blue Lion Cwm. Because                                                             the Old School Cwm was unavailable.

 

                                                            Flowers for the Clerk Ann Davies.

 

 

A.O.B.                                                Councillor Janis Baldwin Evans has been approached by residents

 

                                                            Living on the Groesffordd Estate Cul-de-sac behind Crud – y- Gwynt                                                            because, one person owns six cars and a boat. Emergency Services                                                            are unable to gain access. The Temp. Clerk will ask a Police Officer to                                                            attend next Monthly Meeting to address the problem.

 

 

 

THERE BEING NO FURTHER BUSINESS THE MEETING CLOSED AT 8.40                                                                    

 

 

 

DENBIGHSHIRE CCSC                      01824 706010e/706100w

 

NEXT MEETING                                Wednesday, 16th November, 2016 at the Old School, Tremeirchion

 

                                                           


MINUTES OF THE MEETING HELD ON WEDNESDAY 21st SEPTEMBER 2016 AT TREMEICHION OLD SCHOOL AT 7 P.M.


OPEN FORUM: No one present


Present: Robert Lloyd Williams (Chair), Jenny Christian, Ian Hodgkinson, Derrick Jones, Trevor Suddick, Bernard Stanyer, Janice Baldwin Evans, Ffion Lloyd-Williams, County Councillor Barbara Smith


APOLOGIES: Christine Litherland


VISITS 1. PCSO 2908 David Jones was in attendance and reported upon criminal incidences in the area since April 2016 relating to criminal damage, dog roaming, memorial bench being stolen from the nature reserve – enquiries ongoing, bale theft and an incidence of fraud.


Mobile No. 07896171498        Email:david.jones3@nthwales.pnn.police.uk      Non emergency Telephone  No:             101


            2.         Dr James Davies MP


Provided a summary of the issues concerning the area since being elected as MP. Provided open forum for questions that concern the area. Derrick Jones asked about rural planning laws in Wales. James Davies stated that rural planning laws have been relaxed in England, not necessarily reflected in Wales. In Denbighshire, it was suggested that an additional 8,000 (approx.) were required. However, questions arise concerning the declining population. In rural areas in particular, there is the issue of affordable housing for lower paid workers. Dr Davies said he would raise the issue of flexibility of planning and house building. Also stated that issues raised should be considered at the next LDP review.


 Janice Baldwin Evans asked why a 20 mph speed limit could not be provided on the road by Tremeirchion School. Dr Davies and Councillor Smith are to raise this issue with Highways and will write back to the community council with a response.

Mr Davies said that any further questions or concerns could be emailed to him.


 URGENT MATTERS


 Ann Davies, our Community Council Clerk, is currently ill. Robert Lloyd Williams (Chair) is currently in consultation with David Davies at DCC to identify a temporary clerk. The chair will notify the community council when a temporary clerk is appointed.



During this temporary absence, Derrick Jones will act as recipient for emails from Denbighshire County Council and receive paper copies of planning applications for discussion at Community Council.


            


DECLARATION OF INTEREST, GIFTS AND HOSPITALITY None


 APPROVAL OF MINUTES and POINTS OF ACCURACY OF THE LAST MONTHLY AND PLANNING MEETINGS


 20th July 2016 Monthly meeting minutes approved as accurate


3rd August 2016 Planning meeting minutes approved as accurate


7th September 2016 Planning meeting minutes approved as accurate




CORRESPONDENCE


  1. Working with Youth – setting up a Youth Council – Noted. Janice Baldwin Evans to read and feedback at next meeting.

  2. The Active Travel (Wales) Act 2013  consultation  
    https://www.denbighshire.gov.uk/en/your-council/consultations/Current-consultations.aspx
      Noted

  3. DCC County Conversations 22nd September Trefnant Village Hall - Planning the future of where you live. There's a lot of change ahead for public services


Can we encourage Councillors who do not wish to attend one of the sessions to complete a short survey with the same questions by using this link https://www.surveymonkey.co.uk/r/3VP5GQ6


or to visit one of our libraries to fill out a short questionnaire?



Robert Lloyd Williams will attend



  1. Our priorities for resurfacing the roads

    Cwm – Between Bwlch Farm and the T junction at Marian Cwm

    Waen – From A55 Jcn 28, B5429 to Bryn Ibod Junction.

    Waen – B5429 from Dyserth Road to Waen

    Cwm – From Dyserth, Hiraddug Road to Cwm Caerwys Road Jcn 29.

    Additional suggestions to be sent to Tim Towers at Denbighshire County Council

    COUNTY COUNCILLOR’S REPORT

    No issues due to August recess.

    COMMUNITY ISSUES

    Bernard Stanyer – Suggestion for putting defibrillators in empty public telephone boxes. Barbara Smith to follow up and feedback.

    Derrick Jones – Bus route 40 to Rhyl -  Maes Rathbone and Holywell Road are requested stops. Asking for a request stop outside Farmers Arms in the Waen for elderly population and people with families. A letter to be written from Community Council to Transport in Denbighshire for approval. Derrick Jones to take this forward and report back.

    Jenny Christian – Residents of Cwm have asked to attend the next Open Forum at the Community Council meeting to discuss the issue of motorcross at Marian Cwm. Jenny to ask Shaun Aubrey from Public Protection to attend.

    RHUALLT PLAYING FIELD

    £12,000 money allocated is still to be spent on the field. Option proposed by Councillor Barbara Smith (after discussion with Housing Department at DCC) for it to be taken into and maintained by the Housing portfolio. Future usage of the field will be decided in discussion with Dyffryn Teg residents and community council.

    Jenny Christian proposed we accept, seconded by Bernard Stanyer, all agreed.

    OPEN SPACES

    The following open spaces have been identified:

    Rhuallt School Field, Glan Llyn Pond, Marian Cwm common land, Tai Cochion and Maes Hyfryd common land, school playing field in Tremeirchion, Quary in Tremeirchion, Triangle in Tremeirchion, Tremeirchion miles footpath, Public footpaths in Tremeirchion, Graig in Tremeirchion.

    Bernard Stanyer to return this list to Angela Loftus at DCC by the beginning of October 2016.

    FINANCE Not Available

    AUDIT  Not Available

    MODEL FINANCIAL REGULATIONS Not Available

    THERE BEING NO FURTHER BUSINESS THE MEETING CLOSED AT 8.50 P.M.




CYNGOR CYMUNEDOL, TREMEIRCHION, CWM A’R WAEN

COMMUNITY COUNCIL, TREMEIRCHION, CWM AND WAEN

MINUTES OF THE MEETING HELD ON WEDNESDAY 20TH JULY 2016 AT CWM OLD SCHOOL AT 7 P.M.

OPEN FORUM             No one present

PRESENT                    Councillor R Lloyd Williams, Chairman, Councillors Bernard Stanyer, Glenys Morris, Ian Hodgkinson, Jenny Christian, Chris Litherland, H Trefor Suddick, Janice Baldwin Evans, Derrick Jones, Mick Dodd.                                 County Councillor Barbara Smith

Clerk, Mrs Ann Davies

754       APOLOGIES                Councillors Ffion Lloyd Williams, Aled Morris.

755       ABSENT                      H Lloyd Kerfoot, Andrew Jones

756       VISITS                        

1.         PCSO 2908 David Jones Mobile: 07896171498                          Not present     Email:david.jones3@nthwales.pnn.police.uk      Non emergency Telephone  No:             101

2          Tim Towers      DCC Section Manager Network Services

The Chairman welcomed Tim Towers to the meeting.

Tim Towers gave members an overview of how DCC deals with how road surfacing is graded and dealt with- DCC has 1415 km (850 miles) to look after, gritting – decisions grading the importance of busy and emergence routes, one way roads, main schools all A and B roads and reflecting all bus routes. There is no legislation to salt routes but if DCC decides to salt then they have to abide by decision. Salting becomes variable with weather forecast. It was noted that there was a section of B5429 not salt and Tim agreed to look into that. An enlightened discussion ensued with Tim agreeing to Councillors sending in concerns to him

The Chairman thanked Tim Towers for agreeing to come to our meeting

757       URGENT MATTERS

Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B (4) of LGA 1972   - None

758       DECLARATION OF INTEREST, GIFTS AND HOSPITALITY     Cllr Jenny Christian

759       APPROVAL of MINUTES & POINTS of ACCURACY of the LAST MONTHLY & PLANNING MEETINGS            The Minutes were declared to be a correct record and were signed and dated by the chairman

760       MATTERS ARISING ON THE MINUTES           None

761       CORRESPONDENCE

a.      Leonard Cheshire NOTED

b.      Green Growth Wales NOTED

c.      PRS for Music  Consultation via website-22nd June to 17th August 2016 NOTED

d.      SLCC 2016 Conference for Wales – Llandudno Wednesday 14th September £69.00+vat – It was agreed that Clerk should attend

e.      Annual Report 2015/16 from the Public Services Ombudsman for Wales NOTED

f.       SLCC/ALCC The Clerk informed Councillors that she had been invited to join the Union ALCC but had declined.

g.     Results of Go-Safe 20mph survey 176 visits with 1141 driving offences The Clerk was asked to contact Go Safe and raise the matter of traffic speed past Tremeirchion School

h.      The Denbighshire, Flintshire and Wrexham Local Action Group have approved a new LEADER project called Red Telephone Box Regeneration.  Sarah Jones on 01490 340500 or sarah.jones@cadwynclwyd.co.uk         Clerk to contact Sarah Jones

i.       Mark Drakeford – Welsh Tax Powers         NOTED

j.       Fly a Flag for Commonwealth Day 14th March 2017 Clerk to Contact Brian Williams Flag Raiser

k.      Welsh Government - legislative reforms NOTED

l.       Planning Policy Wales Chapter 6           pass email on to Cllr D Jones

                                                           

                                                            984

m.    Improving services -  Improving Services For Our Communities.            NOTED

n.      School Governor – Tremeirchion School request that the Community Council nominate a representative on to the Board of Governors. Cllr Derrick Jones’ was put for wand seconded. All Councillors voted in favour. The Clerk was to inform the Board of Governors

o.      County Voice see DCC Website

762       COUNTY COUNCILLOR’S REPORT

County Councillor Smith reported that DCC had undergone Corporate Assessment by the Welsh Office. A 5 year strategy for Welsh Language is now standard. A Budget Workshop had met setting the budget for the next Council.  Every single service within DCC is looking for efficiency savings – by November a clearer picture will be evident.

763       COMMUNITY ISSUES

a.      Dr James Davies had circulated amongst residents, a timetable of surgeries in many areas within the Vale of Clwyd including White House Rhuallt, Tremeirchion and Blue Lion Cwm.

b.      Cwm Roads – concerns raised over drainage received and these are to be passed on to Tim Towers

c.      Hedges on Rhuallt Road towards Cwm are causing poor visibility. CCSC

d.      A Red Toyota pickup with distinctive white canopy been seen in the area – Clerk to report to PCSO David Jones

e.      Youth Bus – it was reported that the bus is active again. Cllr Baldwin Evans to follow up

f.       Hedge on Holywell Road footpath has not been trimmed CCSC

g.     Telephone Box in Tai Cochion is in need of repainting

h.      Oakleigh House still in a distressed state – at present it is 15th on ‘eyesore’ list

i.       Request for sight of reply regarding removal of hedge at 1 Bryn Ibod to Cllr Dodd - Clerk

j.       Roads are caving in on the Farmers’ Arms road – CCSC Tim Towers

k.      Llannerch Bridge – an ancient bridge and in serious need of a weight limit as it is in constant use by HGVs as a ‘St Asaph By Pass’  CCSC

l.       Request for the Former Rhuallt Education Centre to be placed on the ‘eyesore’ list

764       RHUALLT PLAYING FIELD

County Councillor Smith advised the Community Council that the money being offered to us was the last from the Town and Community Council. It was agreed that Cty Cllr Smith and Cllr Stanyer meet up at the Playing field and discuss the way forward and report back at the next meeting

765       FINANCE

a.      NatWest plc Balance as at 5th July 2016                                                           £  10359.49

b.      Office expenditure this month amounted to                                             £      452.52

Agreed to sign a cheque for                                                                              £      452.52

c.      Council agreed to sign the application for Bursary SLCC towards Conference Llandudno

766       BUDGET CONTROL

767       PLANNING

Cllr Jenny Christian declared an interest

Application:       47/2016/0598

Proposal:          Erection of porch extension and two storey extension to rear

Location:          Waen Farm  Waen  St Asaph

Decision:          NO OBJECTION

Denbighshire CCSC       01824 706101e/706100w

Next Meeting:               Wednesday 21st September 2015 at The Old School  Tremeirchion at 7pm

THERE BEING NO FURTHER BUSINESS THE MEETING CLOSED AT 8.50 P.M.



 

981

CYNGOR CYMUNEDOL, TREMEIRCHION, CWM A’R WAEN

COMMUNITY COUNCIL, TREMEIRCHION, CWM AND WAEN

MINUTES OF THE MEETING HELD ON WEDNESDAY 15th JUNE 2016 AT THE OLD SCHOOL TREMEIRCHION AT 7 P.M.

OPEN FORUM             No one present

PRESENT                    Councillor R Lloyd Williams, Chairman, Councillors Bernard Stanyer, Chris Litherland, Jenny Christian, Janice Baldwin Evans, Ian Hodgkinson, Glenys Morris

County Councillor Barbara Smith           Clerk, Mrs Ann Davies

740       APOLOGIES                Councillors Helen Lloyd Kerfoot, Ffion Lloyd Williams, Derrick Jones, H Trefor Suddick, Andrew Jones

741       ABSENT                      Councillors Aled Morris, Mick Dodd,

742       VISITS                         1.         Tim Towers Section Manager Network Services – gave apologies to the Community Council and will be with us at our 20th July meeting in Cwm

2.         PCSO 2908 David Jones Mobile: 07896171498 

Email:   david.jones3@nthwales.pnn.police.uk                Non emergency Telephone  No:   101

743       URGENT MATTERS

Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B (4) of LGA 1972   - None

744       DECLARATION OF INTEREST, GIFTS AND HOSPITALITY    

Councillors R Lloyd Williams and Bernard Stanyer declared an Interest

745       APPROVAL of MINUTES & POINTS of ACCURACY of the LAST MONTHLY & PLANNING MEETINGS            The Minutes were declared to be a correct record and were signed and dated by the Chairman

746       MATTERS ARISING ON THE MINUTES

a.      From Jon Chapman. We have carried out pothole and edge of carriageway repairs in the general Cwm, Marion Cwm and Rhuallt area over the last two weeks The turning point by the old Cwm school will be done fairly soon

b.      It was pointed out that the road edges by Bryn Cnewyllyn on Caerwys Road were in a bad state. Clerk to report

c.       

747       CORRESPONDENCE

a.      Welsh Rural Development Roadshow Wednesday 6th July 2016 The Springfield Hotel (just off A55 Expressway) Pentre Halkyn Holywell between 10am and 4pm.NOTED

b.      North Wales Armed Forces Day Bodelwyddan Castle Saturday 18th June           NOTED

c.      The Centenary Fields Programme         Passed to Cllr J B Evans

d.      J O’Toole – Marian Cwm Kiosk- Clerk to acknowledge receipt and to say that the matter is in hand

e.      Invitation to representative to attend the AGM  of Dial a Ride Cllr R Lloyd Williams to attend

748       COUNTY COUNCILLOR’S REPORT

County Councillor Barbara Smith reported that Mark Drakeford’s map reform has been shelved. Austerity - although all 22 County Councillors will convene nothing will be decided this side of the election. Rhuallt Playing Field – Cllr Smith has met up with Jon Chapman: ideas considered included junior sized goal posts need painting, enquiring into correct size and painting up pitch, picnic benches, freedom of access requests, data protection. Cllr Smith will carry on with liaison. The Chairman thanked her for her work on this matter.

749       COMMUNITY ISSUES

a.      Tremeirchion School celebrating150 years old

b.      Culvert on Waen road between A55 and Farmers Arms needs attention CCSC

c.      Gulley needed in Cwm - Bryn Teg cross roads Tim Towers has been alerted and will reply

d.      Verge cutting only in places for safety

                                                                        982

750       FINANCE

a.      NatWest Bank plc                                                                                 £11256.20

b.      Office Expenditure this month amounted to:                                           £    519.16

Agreed to sign a cheque for                                                                              £    519.16

c.      Renewal notice from ICO Data Protection 2016-2017                              £      35.00

Agreed to sign a cheque for                                                                              £      35.00

d.      SLCC subscription due 1st July 2016                                                     £    103.00

Agreed to sign a cheque for                                                                              £    103.00

e.      Budget Control and Reconciliation – to be restructured in line with Auditors request       

f.       Invoice from Waen Parish Hall – hall hire 2015                                       £      96.00

Agreed to sign a cheque for                                                                                          £      96.00

g.     NALC/SLCC National Salary Award 2016-2017 has announced an increase of 1% to be back dated to 1st April 2016 and to be implemented immediately. The Community Council AGREED to the Clerk informing Harold Smith, payroll administrator, of the new pay scales for 2016-2017.    New pay scales for 2017-2018 to be implemented from 1 April 2017

751       EXTERNAL AUDIT 2015-2016

Notice of Appointment of Date for the Exercise of Electors’ Rights - Accounts for the Year ended 31st March 2016. This notice has been displayed from 30th May 2016 to 12 June 2016

These documents for Tremeirchion, Cwm & Waen Community Council are made available on reasonable notice from 13th June 2016 to 08th July 2016 from the Clerk.

752       CODE OF CONDUCT

Local Authorities (Model Code of Conduct) (Wales) Order 2008/788

Schedule 1

This version in force from: April 1, 2016 to present

(version 3 of 3)

THE MODEL CODE OF CONDUCT

All Councillors had been in receipt of the New Code of Conduct and requested to read it.

The Chairman then proposed that the Community Council ADOPT the new Model Code of Conduct

All members present AGREED to ADOPT. The Clerk will inform DCC and they will place an advertisement in the local press, as arranged by the Clerk, informing the Public that we have adopted the new Model Code of Conduct. The Clerk will now send a copy to the Public Services Ombudsman for Wales.

753       PLANNING

Cllrs Stanyer and R Lloyd Williams declared an interest

Application:       47/2016/0477

Proposal:          Construction of tiled roof over existing conservatory

Location:          Bodeugan Bach  Waen  St Asaph

Decision:          NO OBJECTION

Denbighshire CCSC       01824 706101e/706100w

Next Meeting:               Wednesday 20th July 2016 at Cwm Old School at 7pm

THERE BEING NO FURTHER BUSINESS THE MEETING CLOSED AT 8.10pm


 

 





 

 

CYNGOR CYMUNEDOL, TREMEIRCHION, CWM A’R WAEN

 

COMMUNITY COUNCIL, TREMEIRCHION, CWM AND WAEN

 

MINUTES OF THE ANNUAL MEETING HELD ON WEDNESDAY 18TH MAY 2016

 

AT                

 

CWM OLD SCHOOL AT 7 P.M.

 

 

OPEN FORUM             No one present

 

PRESENT                    Councillor Chris Litherland, Chairman, Councillors Bernard Stanyer, H Trefor Suddick, Jenny Christian, Janice Baldwin Evans, Glenys Morris, Ffion Lloyd Williams, R Lloyd Williams, Ian Hodgkinson, Aled Morris

 

County Councillor Barbara Smith

 

Clerk, Mrs Ann Davies

 

716       APOLOGIES                Councillor Andrew Jones

 

717       ABSENT                      Councillors Mick Dodd, Helen Lloyd Kerfoot, Derrick Jones

 

718       VISITS                        

 

1.         PCSO 2908 David Jones Mobile: 07896171498  Not present

 

Email:   david.jones3@nthwales.pnn.police.uk   Non emergency Telephone  No:            101

 

 

719       ELECTION OF OFFICERS

 

Chairman

 

It was proposed and seconded that the position of Chairman be open to all members

 

Proposed and seconded for Cllr R Lloyd Williams to take the chair – members voted in favour.

 

 

Break for New Chair to refer to Clerk

 

Vice Chairman

 

It was proposed and seconded that Cllr Ffion Lloyd Williams take Vice Chair. Members voted in favour.

 

Both Chairman and Vice chairman signed Declaration of Acceptance of Office

 

720       PLANNING REPRESENTATIVES        

 

It was resolved that the representatives remain the same as last year

 

Tremeirchion/Rhuallt –  (2) Cllrs Bernard Stanyer and Andrew Jones      Waen   - (1) Cllr Glenys Morris              Cwm    (2) Cllrs Chris Litherland and Ian Hodgkinson

 

                       

 

721       RISK ASSESSMENT/INTERNAL CONTROLS - appointment of 2 councillors

 

It was resolved that they remain the same – Cllrs Chris Litherland and Jenny Christian

 

 

722       URGENT MATTERS      Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B(4) of LGA 1972            None

 

 

723       DECLARATION OF INTEREST, GIFTS AND HOSPITALITY                             None

 

 

724       APPROVAL of MINUTES & POINTS of ACCURACY of the last MONTHLY & PLANNING MEETINGS

 

It was agreed that the minutes were a correct record and they were then signed and dated by the Chairman

 

 

725       MATTERS ARISING ON THE MINUTES

 

a.    The 3 finger signs on the post above the bungalow called Fairhaven in Marian Cwm – signing Holywell Trelawnyd and Dyserth – reply states that the sign is in Flintshire

 

b.    The top surface of the Denbigh Green road just past Greenbank towards Bach y Graig. Reply from Tim Towers  - he is happy that it is in safe condition and does not intend any work on it in foreseeable future

 

c.     Verges by Ty Isaf –Reply from Highways - there is nothing deemed to be dangerous in this area and they are not sure what they can do about the poor driving

 

d.    Waen Signage – Reply from Neill Hughes expressed disappointment that Community Council were not prepared to go forward with his suggestions. All community/town/city councils fund their own boundary signs and without them, direction signs simply point to nowhere. If the community council do find funds to pay for the boundary signs then please let me know and I can ask contractors to provide firm quotations – after some discussion it was resolved that we consider the matter again when the Precept budget is decided.

 

978

 

726       CORRESPONDENCE

 

 

a.      DCC Cluster meeting Tuesday 17th May 2016 6pm at St Asaph Cricket Club NOTED

 

b.      Modernising Education Newsletter         NOTED

 

c.      Chairing skills 25th May Abergele         NOTED

 

d.     Thank you letter from Hope House        NOTED

 

 

727       COUNTY COUNCILLOR’S REPORT

 

 

County Cllr Barbara Smith reported that Council had elected Cllr Ann Davies as Chairman for the year with Vice Chairman Wynn Mullin James. 2 new Schools in Ruthin. DCC is to apply to Welsh Government to suspend the ‘right to buy’ council houses. Oakleigh House, Waen, has now been placed in the Top 20 Eyesore sites at no 15.  County Cllr Smith has been appointed on the board to implement the new Act for Care and Support, brought in 6th April 2016.

 

Rhuallt Playing field – the main object for this lease with DCC is to primarily provide seats, goalposts and easy access for residents. The Community Council has discussed this at great length in the past. It was RESOLVED that we move to sign the lease of ‘heads of terms’. County Councillor Smith agreed to take the lease and liaise with DCC in order for this matter to move on. The Chairman signed the lease.

 

 

728       COMMUNITY ISSUES

 

 

a.      Road edges – Tim Towers has explained that a different system is now used to repair potholes. It was reported to Community Council that on the site entrance of the Denbigh and Flint showground last year the road edges approaching the actual gate from both directions for many yards, had been repaired in the run up to the show. The repairs on this busy road are still in place. The Clerk was asked to contact Highways and request information on the product used for repairs to remain intact.

 

b.      The Clerk was asked to request a visit from Tim Towers to our meeting -  we are concerned on the definitions of ‘safe and dangerous’ in replies from Highways

 

 

729       COMPETANCE, DEMOCRACY AND GOVERNANCE

 

The Clerk highlighted the importance of the above within the Community Council

 

 

730       RHUALLT PLAYING FIELD

 

Dealt with under County Councillors report

 

 

731       FINANCE

 

a.      NatWest plc Balance as at 12th May 2016                                             £  12087.71

 

b.      Office Expenditure this month                                                                £      437.76

 

Agreed to sign a cheque for                                                                              £      437.76

 

c.      DCC BACS Precept 1                                                                           £    3584.00

 

d.      Agreed to issue duplicate cheque to Tremeirchion School                      £      250.00

 

e.      HMRC BACS Remittance advice  VAT repayment                                  £      273.60

 

 

732       ANNUAL RETURN 2015-2016

 

 

A    Internal Audit Report – Action Plan 2015/16

 

 

The one issue raised concerns the asset register – the Practitioners’ Guide recommends that assets should be valued at purchase cost or an insurance proxy therefore the only movement in fixed assets each year should be for additions and purchases. The Clerk will attend to this

 

 

B    Internal Audit Report Action Plan 2014/15

 

 

Budget Control – although we recorded budget control updates in the minutes the report was not included within the Audit. The Clerk will attend to this

 

 

 

 

979

 

 

    C.      Accounting Statements, Annual Governance Statement -  Part 1 and Part 20.

 

 

       1.     The Responsible Financial Officer certifIED  that the accounting statements in Section 1 of the Annual Return presented fairly the financial position of the Council and its income and expenditure, or properly presents receipts and payments, as the case may be, for the year ended 31 March 2016

 

       2.    Confirmation that the Annual Return was presented to the Council and AGREED by the Council and signed by the Chairman. The Annual Return will now be presented to the External Auditor along with the Financial Summary and a written statement of significant variances.

 

 

733       NEW MODEL CODE OF CONDUCT Local Authorities (Model Code of Conduct) (Wales)(Amendment) Order 2016 – this will be circulated to all Councillors and will be put up for adoption at June meeting

 

 

734       INSURANCE QUOTES

 

Insurance due 1st June 2016

 

a.      Zurich Insurance                                                                                   £      377.88

 

b.      Aon                                                                                                      £      632.09

 

After some discussion it was RESOLVED that we go with Zurich Insurance.

 

Agreed to sign a cheque for                                                                              £      377.88 

 

 

 

735       Report from Clerk on Elwy Cluster meeting on 17th May-

 

 

Recreational & Open space assessment – evaluation on availability & playground audit has taken place. They need input on usage/quality/and future

 

New CRM system starting up in Sept/Oct – one stop shops in libraries where customers can sign up and be able to access all portals within DCC. Leaflets will be sent out nearer the time

 

Community Led Conversations – a modernisation of social services - leaflets and posters distributed to Community Councillors. The new Act came in on 6th April for Care and support and changes will help keep requirements to conform and keep within the act

 

Main aim is to help people improve what they already have. Community Navigators are to be implemented.

 

DCC wants to off load playgrounds on a large scale – the equipment has between 1 year and 5 year life.

 

CTCC Websites – The Standards committee has been trawling through the Town and Community Council websites to see how they are being kept up to date - this comes about as grants were given to CTCCs for websites.

 

 

 

There being no further business the meeting closed at 8.30pm

 

 

 

 

 

 

CHAIRMAN                                                                                          DATE                                      

 

 

 


 

 

CYMUNEDOL, TREMEIRCHION, CWM A’R WAEN

COMMUNITY COUNCIL, TREMEIRCHION, CWM AND WAEN

MINUTES OF THE MEETING HELD ON WEDNESDAY 20th APRIL 2016

AT THE OLD SCHOOL TREMEIRCHION AT 7 P.M.

OPEN FORUM             No one present

PRESENT                    Councillor Chris Litherland, Chairman, Councillors Bernard Stanyer, Jenny Christian, Janice Baldwin Evans, Aled Morris, Ian Hodgkinson, Ffion Lloyd Williams, R Lloyd Williams.

Clerk, Mrs Ann Davies

697       APOLOGIES    Councillors H Trefor Suddick, Andrew Jones, Helen Lloyd Kerfoot, Derrick Jones.

698       VISITS                        

1.         PCSO 2908 David Jones Mobile: 07896171498                                                              Email:   david.jones3@nthwales.pnn.police.uk   Non emergency Telephone  No:  101    

699       URGENT MATTERS

Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B (4) of LGA 1972   - None

700       DECLARATION OF INTEREST, GIFTS AND HOSPITALITY     None

701       APPROVAL OF MINUTES and POINTS OF ACCURACY OF THE LAST MONTHLY AND PLANNING MEETINGS

The Minutes were deemed to be a correct record and signed and dated by the Chairman

702       MATTERS ARISING ON THE MINUTES

a.      Jon Chapman - Community Issues        I am very sorry in the delay in replying to your recent CRM reports.

b.      Bus turning, Cwm – I have confirmed that this is a dedicated lay by. I have put it down on the work programme to tidy up and carry out any tarmac repairs required.         

c.      Standing water between Henblas Farm and the chapel – This road will be monitored and any length work or gullies to be emptied to clear standing water will be done accordingly

d.      Edges of the roads – the problems are being caused by vehicles over riding the road as opposed to erosion of the road surface. I will arrange for the are to be visited by the maintenance team and backfill with soil where possible                                     

e.      B5429, overflowing ditch – I have tried to have a look at the problem here but will have to wait until the water level drops to see what is causing the problem / blockage

f.       Rechargeable Traffic Signs – Neill Hughes had sent sketches of siting of the signs (4) and a copy of the Waen sign as it would appear on the posts if we went ahead with paying for the 4 posts – a cost of approximately £1800.00 which included the contractor to supply and install the simplest of signs. Councillors were still concerned that DCC were unconcerned about the amount of businesses in the area that needed directions to their sites. The Clerk was asked to reply to Neill Hughes pointing out this concern to him and stressing that the loss of businesses to the area was of great concern and could they reconsider situation                         

. 703     CORRESPONDENCE

a.      Queen’s 90th Birthday - Commemorative Medal for Schools and Councils           NOTED

b.      Planning Policy Wales Chapter 6, web link: NOTED
http://gov.wales/consultations/planning/proposed-changes-to-planning-policy-wales-chapter-6-the-historic-environment/?lang=en   The consultation closing date is the 13 June.

c.      Dr James Davies’ MP surgeries Drop in: Friday 29th April 10am-11am Morrisons Denbigh and Friday 20th May Morrisons Rhyl 4.30pm-5.30pm - appointments call 01745 583270

d.      Letter The Hon Owain Rowley Conway re Cwm Walking Guide   NOTED

e.      Internal Audit from JDH Business Services has been called for  NOTED

f.       External Audit from BDO Southampton has been called for         NOTED

g.     Promoting Talking Points in Denbighshire                      NOTED

h.      Modernising Education Newsletter via email      NOTED

i.       RWE Hydro Electricity in North Wales via email             NOTED

975

j.       Request for information on Queens Birthday celebrations planned by this Community Council -           No plans by the Community Council – Local events taking place

k.      Thank you letter from Cylch Meithrin     NOTED

704       COUNTY COUNCILLOR’S REPORT    Apologies – no report

705       COMMUNITY ISSUES

a.      Seat on the side of the Bodfari road near to Chapel. The step to seat is in bad condition. The Parish Lengthsman and Cllr JB Evans will look at re-siting seat

b.      The 3 finger signs on the post above the bungalow called Fairhaven in Marian Cwm – signing Holywell Trelawnyd and Dyserth – have disappeared, The post is still in situ CCSC

c.      The top surface of the Denbigh Green road just past Greenbank, has been deteriorating over the past 2 years and is now in serious state. The area is about 200 yards before the bend and for 200 hundred yards after the bend towards Bach y Graig. Please can this be inspected

706       RHUALLT PLAYING FIELD - report from sub-committee on progress – The Heads of Terms was available for signing but as there were only 3 of the Tremeirchion/Rhuallt Councillors attending it was felt that a decision could not be made. The Clerk was to reply to Rebecca Williams and explain the situation in the hope that matters would be resolved at the next meeting.

707       WELLS report on progress with AONB – Cllr I Hodgkinson – the application for a grant had been submitted with a letter of confirmation from Bodrhyddan Estate that a memorial stone can be placed on their land. The Estate wishes to be kept informed of progress

708       FINANCE

a.      NatWest PLC Balance as at 31/03/16                                                                £ 9305.90

b.      Office expenditure for this month                                                                       £   437.96

Agreed to sign a cheque for                                                                                          £   437.96

c.      DCC BACS  RBCW received                                                                             £     42.50

d.      The cheque of £250.00 sent to Tremeirchion School has not been received and has now been cancelled at the bank. A duplicate will have to be issued.

709       BUDGET CONTROL/RECONCILIATION          Presented to the Council and signed and dated by the Chairman

710       ANNUAL MEETING 18th May 2016

Nominations for Chair – no nominations have been received by the Clerk

711       PLANNING

Planning Application 47/2016/0186 Castell Waen.

Reasons given for our objection to the above plan were not permissible by Planning Department.

Our objection therefore was to the fact that the proposal was incorrect and in view of this the Clerk had contacted the Planning Officer and he now asks for our observations:.


Proposal:               Retrospective application for new vehicular access

Location:               Castell   Waen

Decision:               NO OBJECTION - on condition that the sight lines are dramatically improved on   the grounds of safety - Community Councillors as stated above are concerned about the hedge fronting the property 

There being no further business the meeting closed at 8.45pm

Chairman                                                                                             Date                            

969

 

CYNGOR CYMUNEDOL, TREMEIRCHION, CWM A’R WAEN

COMMUNITY COUNCIL, TREMEIRCHION, CWM AND WAEN

MINUTES OF THE MEETING HELD ON WEDNESDAY 16TH MARCH 2016 at CWM OLD SCHOOL at  7 P.M.

OPEN FORUM

PRESENT        Councillor Chris Litherland, Chairman, Councillors Bernard Stanyer, H Trefor Suddick, Janice Baldwin Evans, Jenny Christian, Derrick Jones, Helen Lloyd Kerfoot, Glenys Morris, Ian Hodgkinson, R Lloyd Williams

Clerk, Mrs Ann Davies

673       APOLOGIES    Councillor Aled Morris

674       VISITS                        

1.         PCSO 2908 David Jones Mobile: 07896171498  Not present

Email:   david.jones3@nthwales.pnn.police.uk     Non emergency Telephone  No:          101

675       URGENT MATTERS

Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B (4) of LGA 1972   -

a.      Parish Lengthsman

676       DECLARATION OF INTEREST, GIFTS AND HOSPITALITY     Councillor Bernard Stanyer

677       APPROVAL of MINUTES and POINTS of ACCURACY of the LAST MONTHLY & PLANNING MEETINGS

The Minutes were deemed to be a correct record and were signed and dated by the Chairman

678       MATTERS ARISING ON THE MINUTES

a.      Pen y Graig- route identified on the Definitive Map of Public Rights of Way as Byway 70 in

the Community of Tremeirchion. The Definitive Map is conclusive of the available rights on the route which in this case is for all traffic but without the obligation on the Highway Authority to make it  suitable for such traffic.

I had my path inspector visit the route after your report was initially received and he noted the route is used most significantly for access by agricultural traffic and movement of stock and this has made the most significant contribution to the deterioration in the track’s condition. The site has suffered recently due to wet weather – however we will consider, in the future, if we can resource works to address the drainage issues that underlie this problem or improve the surface at this point to make it more robust in future wet winters.

I hope this answers the question your council have raised                      Adrian Walls

b.      Village stone signs – Insurance cover has been updated

c.      CCSC issues reported since last meeting including road edges, grids and gullies, Bodfari road standing water, bus turning area in Cwm, have not been replied to although I had resent them. Shall contact to remedy this

d.     No further response on Tan y Forest issue

e.      Had a meeting with Ceri Lloyd at AOBN and awaiting her written report – as from yesterday yes they were interested in supporting a leaflet

f.       Rhuallt Playing field – things have moved on – a new draft lease combined with heads of terms still in pipeline

We will need legal representation in order to complete lease
Something further to consider at the meeting is a cost which hasn’t been covered in the heads of terms.  Under Local Government act 1972 s123, as the land is classed as public open space, therefore the County Council is required to provide notice of the intention to dispose of the land (a lease of over 7 years is classed as a disposal) for two consecutive weeks in a newspaper circulating in the area in which the land is situated, and DCC has to consider any objections to the proposed disposal which may be made.  (The notice is to let the Community know that we are entering into a lease for land classed as public open space).

The Chairman asked the Councillors for a team to be formed to look into the lease and all matters relating. Councillor Derrick Jones agreed to spearhead the team comprising Cllrs Bernard Stanyer, Helen Lloyd Kerfoot, Janice Baldwin Evans and County Cllr Barbara

                                                            970

Smith. All correspondence relating to the subject to be forwarded to Cllr D Jones. May Asset Management meeting is goal to finalise

679       CORRESPONDENCE

a.      Dyserth, Meliden & Cwm Relief in Sickness Fund. Nominations for this fund were required. It was resolved that Cllr Litherland would be current nominated member (4 year term) and Cty Cllr  Barbara Smith be co-opted member (5 year term) – Clerk to inform Mr Nigel Alcott

b.      One voice Wales training – Well-Being of Future Generations Act 2015 – Abergele NOTED

c.      Chairman’s Charity Concert Llangollen Pavilion 23rd March 2016                       NOTED

d.      Shared Purpose-Shared Future – Statutory Guidance     NOTED

e.      Local Government Ethical Framework    NOTED

f.       Thank you letters from Waen Parish Hall, Tremeirchion Old School, Cwm Old School, Dial a Ride, St Kentigern Hospice, Tremeirchion Bach Choir, for financial support      NOTED

g.     Dial a Ride offer of acknowledgement of our support printed on a new vehicle. It was agreed that the purpose of our grant to them was for maintenance – Clerk to infor Travel Manager

h.      Briefing from SLCC on essential constitutional changes NOTED

i.       Welsh Government – changes to the development management system from 16th March NOTED

680       COUNTY COUNCILLOR’S REPORT

Nothing to report

681       COMMUNITY ISSUES

a.      Councillors are again asking that I write in to complain about the state of the edges of the roads in our Community – several of which have deep jagged edges and cause damage to tyres. Residents keep asking why cannot something be done

b.      On road from Bryn Ibod junction towards Trefnant the hedgerow at top end of Bottom Lodge is a danger to motorists. It extends many feet into the road causing poor visibility to motorists. Cars parked in that area on the roadside intensify the danger. This is not our area but many residents from our Community use this road often and have expressed their concern

c.      On a note of thanks – Councillors thank you for the ditching clearance that has been taking place – we are very grateful

d.      On B5429 just passed the Rhyl Rugby ground there is a ditch overflowing that stretches into the middle of the road

e.      The verges around Ty Isaf on the B5429 have been abused by the frequency of trailers due to the increase of business.

f.       On the Waen-Tremeirchion road refuse has been deposited and has been reported to CCSC

g.     Tremeirchion Old School - The heating at the last meeting was well below accepted standard. 2 heaters were not working. The Clerk was asked to write to the Terry Bryer and ask that heating standards be improved.

h.      Election of Officers at Annual Meeting – after some discussion it was resolved that nominations for Officers be placed on the April Agenda

682       QUARRY GATE CLOSURE      Notice printed off and to be put in place

683       RHUALLT PLAYING FIELD LEASE      Discussed earlier in the meeting

684       WELLS

The Clerk and Cllr Hodgkinson had met with Ceri Lloyd from AONB and Mike from the Blue Lion. Ceri agreed in principal with the idea of a Cwm walking guide and will forward on all relevant information. Applications need to be in by the beginning of April to be considered for financial support at May meeting.

685       DCC – MEMBER’S SELF REGULATORY PROTOCOL it was agreed that this be placed on April Agenda

686       FINANCE

a.      Balance as at 29th February 2016                                                          £    12243.64

b.   Office Expenditure 01/04/2015- 31/03/2016 amounted to:                        £      2105.67

Agreed to sign cheques for this month for:                                                         £      2105.67

                                                                        971

b.      Agreed for confirmation in accordance with NALC Salary Pay Scale 1st January 2015

Scale LC1 - SCP 26 - set at 1st April 2009  (as agreed Minute Page 592 item 1096i)

to be forwarded to Harold Smith prior to 01/04/16

c.      Ratification of cheques paid to RBCW and UHY and AGREED by Community Council on 22nd July 2015

d.      Invoice from Harold Smith re payroll administration                                £          42.00

Agreed to sign a cheque for                                                                              £          42.00

e.      Tax and NIC due for Jan-2016 to Mar-2016                                            £        234.60

Agreed to sign a cheque for                                                                              £        234.60

f.       Invoice from L Stanyer and Son Parish Lengthsman 2015-2016              £        819.35

Agreed to Retrospective request to sign a cheque for                                        £        819.35

687       BUDGET CONTROL-RECONCILIATION OF FIGURES

Summary of Reconciliation of Income and Expenditure was circulated to the Councillors and signed by the Chairman

688       REVIEWS 2015-2016

a.      ASSET MANAGEMENT reviewed by the Parish Lengthsman and the Clerk & ADOPTED by Council

b.     lRISK ASSESSMENT – All 19 sections of the Risk Assessment and FREEDOM OF INFORMATION were reviewed by Cllrs Chris Litherland and Jenny Christian. On section14 the Threshold for Tenders stands at £1250.00 –It was AGREED by all Councillors that the Risk Assessment including Freedom of Information REVIEWS be ADOPTED

c.      INTERNAL CONTROLS REVIEW

Multiple cheque signatories, Regular bank reconciliations, Regular review of account records, Recording in minutes of powers for payments, Minutes accurately recorded, numbered and approved, Testing the measures preventing fraud and were satisfied with the effectiveness of the system of internal and financial controls. Councillors voted in favour of ADOPTION of this review.

      d.   STANDING ORDERS - all Councillors were in possession of – Cllrs Litherland and Christian reviewed them with no alteration and proposed that they be adopted by the Community Council. Council agreed on ADOPTION of Standing Orders

      e.   INSURANCE REVIEW

Highlighted to the meeting were Red Kiosks, village signs, notice boards and volunteers covering employers’ liability, public liability and personal accident. Fidelity Guarantee to remain the same at £25000. The Clerk will be seeking quotes prior to renewal on June 1st. The Community Council agreed on ADOPTION of Review

689       URGENT MATTERS

Under declaration of interest Cllr Stanyer left the meeting

Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B (4) of LGA 1972   -

a.      Parish Lengthsman

The Chairman informed members that the Parish Lengthsman Scheme had been in place since 2004 and in that time the rate of hourly pay has not increased. It was proposed and seconded that this matter be rectified with an increase.

Cllr R Ll Williams gave apologies and left the meeting

A figure of £15.00 plus VAT was proposed and seconded and put to the vote. All members voted in favour.

THERE BEING NO FURTHER BUSINESS THE MEETING CLOSED AT 9 P.M.

 

965

CYNGOR CYMUNEDOL, TREMEIRCHION, CWM A’R WAEN

COMMUNITY COUNCIL, TREMEIRCHION, CWM AND WAEN

MINUTES OF THE MEETING HELD ON WEDNESDAY 17th FEBRUARY 2016 at THE OLD SCHOOL TREMEIRCHION at 7 P.M.

OPEN FORUM             No one present

PRESENT                    Councillors Bernard Stanyer, H Trefor Suddick, Jenny Christian, Aled Morris, Ian Hodgkinson, R Lloyd Williams.         County Councillor Barbara Smith

Clerk, Mrs Ann Davies

650       APOLOGIES                Councillors Chris Litherland, Helen Lloyd Kerfoot, Ffion Lloyd Williams, Derrick Jones

651       CHAIR             As the Chairman and Vice Chairman were not present the Clerk invited members to propose a Chairman to take the meeting. Councillor Ian Hodgkingson was proposed, seconded and agreed upon as Chairman

652       VISITS                        

1.         PCSO 2908 David Jones Mobile: 07896171498 -  Not present

Email:   david.jones3@nthwales.pnn.police.uk    Non emergency Telephone  No:           101

653       URGENT MATTERS

Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B (4) of LGA 1972   - None

654       DECLARATION OF INTEREST, GIFTS AND HOSPITALITY     None

655       APPROVAL OF MINUTES and POINTS OF ACCURACY OF THE LAST MONTHLY AND PLANNING MEETINGS                       

The Minutes were deemed to be a correct record and duly signed and dated by the Chairman

656       MATTERS ARISING ON THE MINUTES

a.      The road sweeper is not on hire at present due to severe budget cuts, however it was pointed out that Cwm had received sweepings several times last year

b.      Some gullies have been cleared

c.      Request for bin at junction of Heol y Brenin – the need would have to be assessed and unless the area suffered from a lot of litter drop then DCC felt that there is no need for a bin at this location. No budget at present for new bins but a previously ordered bin was to be placed on the wall between school and church

d.      Illegal entrance at Castell. Planning department are still awaiting a planning application from contravener as he had been advised. Earlier this evening the contravener had confirmed to planning that he had employed an agent to submit plan by the end of the month

e.      Clerk responded to Welsh Government Bill as agreed at last meeting

f.       Rhuallt Playing Field – minimal alterations been agreed upon and further Draft will be sent for signing

g.     1 Bryn Ibod – response from Glyn Forsdick, Principal Investment Delivery Officer of Housing Services included the practical and safety reasons for the removal of the hedge which was not a protected hedge. Although the Community Council still had concerns on the way that DCC had acted, the Chairman concluded that the matter had been well and truly discussed.

h.      Waen signage – Clerk reported that this issue was in DCC’s hand

  


                                                                        966

657       CORRESPONDENCE

a.      DCC – Member’s Self-Regulatory Protocol – Passed to Cllr Christian to be reported back in March meeting

b.      Go Safe news bulletin – send to Cllrs Hodgkinson and R Lloyd Williams

c.      Draft Hackney Carriage and Private Hire Vehicle Policy and Penalty Point Policy and Procedure         NOTED

d.      Consultation on National Development Framework Draft Statement of Public Participation - responses before 25th April 2016           NOTED
http://gov.wales/consultations/planning/proposals-relating-to-the-statement-of-public-participation-for-the-national-development-framework/?lang=en

e.      Proposed disposal of land at Tan y Forest Cwm – after discussion it was resolved that the Clerk responds to DCC stating that whilst we have no objective comments to make we are concerned as to whether all the other residents in this area have been made aware of the situation of a sale. They hope that DCC be informed by the purchaser as to how they intend to monitor the ownership and usage of the plot

f.       MP Dr James Davies’ contact details – surgery time tables will follow early next week

g.     Tremeirchion School – a request has been received asking for the Community Council to help with the maintenance of the Playing field.

658       COUNTY COUNCILLOR’S REPORT

County Cllr Smith reported that Cabinet confirmed the closure of Llanbedr School. The County Council had endorsed development of Rhyl water front and had approved the need for gypsy and travellers accommodation. 1 transit park is recommended. CC had endorsed Council Tax – figures are on the DCC website

659       COMMUNITY ISSUES

a.      Waen road edges on Waen road have got worse CCSC

b.      Ditch rubble has been left on side of roads

c.      Hiraddug Road ruts at the road edges need attention CCSC

d.      70% of drains are still not cleared. Cllr Hodgkinson agreed to meet DCC on site CCSC

e.      Standing water after heavy rain between Henblas and Chapel on Bodfari road is a concern CCSC

f.       Overhanging branches on Caerwys road near Jenny Morgan Wood need cutting back – Clerk to contact owner

g.     The bus turning area opposite Old School in Cwm needs clearing CCSC

660       FINANCE

a.      Balance at NatWest Bank plc                                                                £    12268.12

b.      Office Expenditure this month amounted to:                                           £        422.45

Agreed to sign cheques for this month for::                                            £        422.45

c.      Clerks’ Holiday pay 2015/16 for submission to Harold Smith less tax     

d.      Clerks’ extra hours 01/04/15 – 31/01/16 for submission to Harold Smith less tax

e.      Tremeirchion School – a request has been received asking for the Community Council to help with the maintenance of the Playing field. After discussion it was proposed that we give £250. This was seconded and put to a vote. 5 councillors were in favour with 1 abstention. It was duly resolved a cheque be sent to the School. The school is to be invited to present a breakdown of maintenance expenditure in December for the Community Council to include in their Precept budget control

661       BUDGET CONTROL

662       REVIEWS AND ADOPTION OF FINANCIAL REGULATIONS AND INVESTMENTS,

·        Financial Regulations adopted on 18th December 2013

967

·        Additions and amendments during year of 2015-2016 included:

4.8 added, 5.4 amended, 5.5 added, 7.1 amended

·        Reviewed for Year 2015-2016 by Cllr H Trefor Suddick and found to be in order

This was endorsed and agreed by the Community Council.

·        As far as the council's finances and Investments go, due to the present 'state of the market' in other words virtually 'no change' from our last review, I propose we remain as we are with our accounts.  Cllr H Trefor Suddick

These statements were endorsed and AGREED ON by the Community Council.

663       STANDING ORDERS, RISK ASSESSMENT & INTERNAL CONTROLS to be presented in March

664       APPOINTMENT OF INTERNAL AUDITOR

It was agreed by the Community Council to remain with JBH Business Services .

665       ALLOCATE COUNCILLOR TO REVIEW INSURANCE TO INCLUDE FIDELITY INSURANCE                Cllr Hodgkinson agreed to scrutinize our insurance cover and bring his report back to March meeting

666       DONATIONS     

It was agreed that the following local groups be sent the following

a.      Tremeirchion Bach Choir                                                           £60.00

b.      St Kentigern Hospice                                                                £60.00

c.      Waen Parish Hall                                                                      £60.00

d.      Waen Outreach and Day centre                                                 £60.00

e.      Cwm Old Hall                                                                           £60.00

f.       The Old School  Tremeirchion                                                   £60.00

g.     Dial A Ride Denbighshire                                                          £40.00

h.      Cylch Meithrin Tremeirchion                                                      £60.00

i.       Hope House                                                                              £40.00

667       WELLS

Awaiting a response from Countryside Services

668       PLANNING

a.      Planning Aid training event in 29th June in Flintshire - General introduction to planning £30 per person        NOTED

b.      Proposed Disposal of Land at Tan y Fforrest Cwm. We have been asked by DCC for our comments on the above proposed sale of land. It was RESOLVED that whilst we have no objective comments to make we were concerned as to whether all the other residents in this area have been made aware of the situation of a sale and that DCC will be informed by the purchaser as to how they intend to monitor the ownership and usage of the plot

c.      Planning Application for observation:

Application:       41/2016/0052

Proposal:          Rebuilding of existing 11KV overhead electricity line

Location:          Land between Bodfari and Llandyrnog

Decision:          NO OBJECTION

Denbighshire CCSC       01824 706101e/706100w

Next Meeting:               Wednesday 16th March 2016 at Cwm Old School at 7pm

THERE BEING NO FURTHER BUSINESS THE MEETING CLOSED AT 8.55 pm

CHAIRMAN                                                                                          DATE                          



MINUTES OF THE MEETING HELD ON WEDNESDAY 20th JANUARY 2016 AT CWM OLD SCHOOL AT 7 P.M.


OPEN FORUM             No one present


PRESENT                    Councillor Chris Litherland, Chairman, Councillors Bernard Stanyer, H Trefor Suddick, Derrick Jones, Helen Lloyd Kerfoot, Janice Baldwin Evans, Ian Hodgkinson, Glenys Morris, R Lloyd Williams.


County Councillor Barbara Smith           Clerk, Mrs Ann Davies


631       APOLOGIES                Ffion Lloyd Williams, Aled Jones, Jenny Christian


632       VISITS                        


1.         PCSO 2908 David Jones Mobile: 07896171498 


Email:   david.jones3@nthwales.pnn.police.uk    Non emergency Telephone  No:           101


633       URGENT MATTERS


Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B (4) of LGA 1972   - None


634       DECLARATION OF INTEREST, GIFTS AND HOSPITALITY     None


635       APPROVAL OF MINUTES and POINTS OF ACCURACY OF THE LAST MONTHLY AND PLANNING MEETINGS                       


The minutes were agreed to be a correct record and were duly signed and dated by the Chairman



636       MATTERS ARISING ON THE MINUTES


a.      Bin in Tremeirchion
DCC will be budgeting to purchase new bins and if this is successful a bin will be placed by the school and replacing the old, open, concrete bin by the flag pole. They will be replaced with the square, black, metal type.


b.      Biogen     Answer received from Biogen referred to the actual Digester and not the vehicles. Clerk will be getting back to them


c.      1 Bryn Ibod   Response from Paul Mead indicating that a reply would be provided by Glyn Forsdyck – now on leave through family  illness


d.      Footpath beside Rhuallt Playing field 
The agreement is out for signature.


e.       Bus route hasty decision has been noted by Peter Daniels 


637       CORRESPONDENCE



a.      Improving mobile phone coverage in the Rhuallt area – to be forwarded to Cllr D Jones


b.     Draft Local Government (Wales|) Bill   Welsh Government | Draft Local Government (Wales) Bill and Explanatory Memorandum  - comments to be received by 14/02/16 - County Cllr Smith will also report on her observations of the Bill and liaise with the Clerk on our response


c.      Red Telephone Kiosks – Sarah Jones wished to put an application together for funding on a large scale covering 3 adjacent counties. It was agreed that we stay as we are and the Clerk to inform her of our decision


d.      Diary marker – North Wales Armed Forces Day  Saturday 18th June 2016          NOTED


e.      SLCC – LG (Wales) Bill - consultation event for Clerks 4th February 2016 Venue Cymru Llandudno 10.30 am – 1.30 pm  Clerk will attend


f.       Road Safety Review –    http://www.traffic-wales.com/Trunkroadsafetyreview.aspx. NOTED


g.     The Queen's 90th Birthday Beacons - 21st April 2016     NOTED


h.      Burbo Bank Extension Community Fund – next round 7th March 2016     NOTED


i.       DCC County Voice VIA website             NOTED


j.       SLCC Practitioners Conference Stratford on Avon 25th/26th February 2016 £249 + VAT NOTED


k.      Natural Resources Bulletin No 3 NOTED


l.       Peter McDermott - Tourism, Marketing and Events DCC requesting the number of memorials (WW1) in our community – all information can be found on


http://www,clwydfhs.org.uk/warmemorials.htm


m.    Resource Efficient Wales – to be forwarded on to Councillors NOTED


963



638       COUNTY COUNCILLOR’S REPORT


County Cllr Smith reported that DCC had recommended Council Tax at 1.5%.Town & Community Councils Precept and Police Precept still had to be accounted for. 2018 elections will not be going ahead with previous boundary proposals. Welsh Government Draft Local Government (Wales) Bill will be discussed on 26th January.



639       COMMUNITY ISSUES


a.      Request for a litter bin to be placed at Heol y Brenin opposite Summerhill near to the Notice Board - CCSC


b.      2-car accident at Llanerch Bridge on Trefnant Road. Clerk was asked to write to Trefnant Community Council voicing our concerns on safety at this site.


c.      Many accidents were recorded on Black Monday in Denbighshire. It was noted that Conwy and Flintshire gritted/salted at 4am that day. County Cllr Smith explained that Denbighshire did go out that morning but not while it was raining. The Clerk was asked to write to Highways expressing our deep concern on the decisions that are made on where to grit/salt. Classification of road should determine whether or not to grit/salt. Suggestions that a Salt Bin be placed in strategic sites.  CCSC


d.      We had not received a reply on our concern on the withdrawal of grit/salt route on Farmers’ Arms road.   County Cllr Smith agreed to bring this matter to the attention of the Elwy MAG that meets this week.


e.      Farmers’ Arms road, a main route off A55, again has many potholes at the side of the road causing damage to tyres CCSC


f.       Illegal entrance at Castell has still not been resolved. Clerk to follow up this matter


g.     The bye-way at Pen y Graig to Pen Uchaf is open to all traffic at present and has deteriorated into a ‘minor quagmire’. It was resolved that the Clerk asks for this site to be re-classified to state that it is open for ‘ walker, cyclist and horse access only’ CCSC


h.      There has been a build-up of water at Heol Y Brenin


i.       Gullies still blocked on Cwm roads and Hiraddug road. CCSC


j.       Ditches have been cleared on Rhuddlan road


k.      Road sweeper still not arrived in Cwm CCSC



640       RHUALLT PLAYING FIELD     


Discussion took place over issues still not clear with our commitment on the lease. County Cllr Smith was able to clarify certain details on the sewerage liability and the Clerk was asked to liaise with the Clerk to draw up an amended Lease that can be presented to Rebecca Williams, Valuation & Estates for our final reading. County Cllr Smith was thanked for her help on this matter.


641       RHYL RUGBY CLUB


We await developments on the site.


642       WAEN SIGNAGE


Neill Hughes has asked for sites for the Rechargeable Traffic Signs


The following suggestions for signage had been put forward:


a) Leaving the A55 Eastbound, a sign by Waen Parish Hall (the road heading towards Rhuddlan and Dyserth)


b) A sign near Ty Isa, coming from Rhuddlan and Dyserth roads into the Waen.


c) Near Fachwen Hall (The Meadows) for the Waen Road leading to Tremeirchion and Trefnant.


d) Coming on to the Waen road from Tremeirchion and Trefnant near Bryn Ibod Farm.


The Clerk was asked to contact Neill Hughes with the above information and ask for an individual quote on each suggested siting


643       WELLS


In view of the lateness of the hour the Chairman asked for the Wells item to be deferred to February meeting


644       FINANCE


a.      Balance at NatWest Bank plc as at 31st December 2015                                    £         13196.10


b.      Office Expenditure this month amounted to:                                           £             907.20


Agreed to sign cheques for this month for::                                                        £             907.20




                                                                        964



c.      Payment to HMRC for Oct, Nov, Dec 2015                                            £               83.80


Agreed to sign a cheque for                                                                              £               83.80


d.      BACS PAYMENT Precept 3                                                                  £          3250.00


e.      Invoice – supply of Tremeirchion Website 2016-17                                 £              93.10


Agreed to sign a cheque for                                                                              £               93.10


f.       Bursary received from SLCC                                                                 £               22.50



645       RECONCILIATION of Accounts as at 31st December 2015 presented to the Community Council and signed by Chairman


646       PRECEPT


Copies of Income and Expenditure from 01/04/2015 and forthcoming Income and Expenditure to 31/03/2016 had been circulated to Councillors prior to the meeting.


Discussion ensued on our expected needs for the forthcoming financial year.


It was RESOLVED that a figure of £10750.00 be presented to DCC for 2016-2017. All Councillors voted in favour



647       REVIEWS ON AND ADOPTION OF INTERNAL CONTROLS, RISK ASSESSMENT


The Chairman and one other Councillor will report back to Councillors in February meeting


648       UPDATE ON AUTO ENROLMENT PENSION


Harold Smith who admins Clerks’ salary and tax will contact us when the time comes, asking whether or not we intend to enrol Clerk into Pension


Our date for commencement is April 2017 and we shall be contacted 3-4 months prior to this date


If we decide to opt out then, when a new Clerk is appointed Council will be given opportunity to re-consider position



649       REPORTS       


a.      DCC liaison meeting, Ruthin 25th November attended by the Chairman and Clerk 


·        Subjects covered at the meeting were:


·        Gary Williams Head of Legal, Ian Trigger Chair of Standards Committee, and Lisa Jones Deputy Monitoring Officer on Probity and Ethics


·        Budget update from Richard Weigh Chief Finance Officer


·        Tim Towers Section Manager on Network Management on Winter Highway Programme


·        David Davies Community Engagement Manager on City, Town and Community Council Charter


·        Qs & As with Chief Executive Dr Mohammed Mehmet and Leader Cllr Hugh Evans.


·        School security and landscape planning issues were replied to at a later date.



b.      SLCC quarterly meeting in Llangollen 11th December attended by the Clerk


·        Subjects covered at the meeting included:


·        Auto enrolment update with general advice given by a Financial Advisor


·        Update on Training  from Gwilym Rippon – Training Officer for Wales


·        Host Clerk presentation on the repairing and re-opening of the chain bridge at Berwyn


·        Referrals to the Well Being of Future Generations Wales (Act)


·        SLCC Future conferences


·        Draft Local Government Bill on local government reform.



THERE BEING NO FURTHER BUSINESS THE MEETING CLOSED AT 9.15pm.




CHAIRMAN                                                                                          DATE                          



Denbighshire CCSC       01824 706101e/706100w


Next Meeting:               Wednesday 17th February 2016 at The Old School   Tremeirchion   at 7pm




     

MINUTES OF THE MEETING HELD ON WEDNESDAY 18th NOVEMBER 2015 at THE OLD SCHOOL TREMEIRCHION at 7 P.M.


OPEN FORUM No one present

PRESENT Councillor Chris Litherland, Chairman, Councillors Bernard Stanyer, Jenny Christian, Andrew Jones, Derrick Jones, Glenys Morris, R Lloyd Williams, Mick Dodd, Ian Hodgkinson, Helen Lloyd Kerfoot

County Councillor Barbara Smith, Clerk, Mrs Ann Davies

609 APOLOGIES Councillors Ffion Lloyd Williams, H Trefor Suddick

610 VISITS

1. PCSO 2908 David Jones Mobile: 07896171498 Not present

Email: david.jones3@nthwales.pnn.police.uk

Non emergency Telephone No: 101

611 URGENT MATTERS

Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B (4) of LGA 1972 - None

612 DECLARATION OF INTEREST, GIFTS AND HOSPITALITY

Councillor Bernard Stanyer - Parish Lengthsman

613 APPROVAL OF MINUTES and POINTS OF ACCURACY OF THE LAST MONTHLY AND PLANNING MEETINGS

The Minutes were deemed to be a correct record and were duly signed and dated by the Chairman

614 MATTERS ARISING ON THE MINUTES


  1. 1 Bryn Ibod - Clerk has asked for 10 day response as not had reply from JDaniel - contacted David Davies Community Engagement Manager Strategic Planning Team. It was agreed that the Clerk now contacts Highways and Environmental Services

  2. Jenny Morgan wood - Chris Gould is making another tour of the wood today in view of recent gales

  3. Fire and Rescue observation Cllr Hodgkinson had returned a positive response

  4. The road sweeper is currently working through all rural roads in the Elwy MAG and it is hoped all swept by December end

  5. Cooks' nurseries and Former Education Centre at Rhuallt are to be assessed - Graham Boase

  6. Biogen - replied that additional clay balls were added, the carbon filter now in use, when tinkering out digestate and gas holder hatch area has been enhanced

  7. Rhuallt Playing Field - Cty Cllr Smith has been in correspondence with Rebecca Williams over our concerns with the sewerage status within the sale of the school. Further consideration on the reply was needed and the matter to be placed on January agenda


615 CORRESPONDENCE

  1. Changes to bus timetable - consultation with passengers/communities about possible future changes. Information is available at https://www.denbighshire.gov.uk/travel
    Response by December 12, 2015. It was reported that the Denbigh route is being withdrawn - it was felt that this was a hasty decision as the new timetable was in its infancy. The Clerk was to write to Peter Daniels with this concern. Councillors were asked to respond to consultation individually

  2. Ramblers Cymru - www.ramblers.org.uk/pathsforpeople NOTED

  3. Rhyl Rugby Club - It was agreed to invite a representative or two to the next planning meeting to give a presentation on their future plans for the land

  4. KIN Database - Key Individuals in Neighbourhood - all contact details of Councillors have been given to N Wales Police for their database

  5. Consultation from Nation Assembly of Wales on Draft Public Services Ombudsman (Wales) Bill NOTED

  6. Future training - Devolution of Services 30th November 2015 6.30 - 9pm Abergele NOTED

  7. Grass cutting in areas that require ditch cleaning: Dyserth, Cwm, Rhuallt, Tremeirchion NOTED

959


  1. Chairman of Denbighshire County Council's Carol Service to be held on 8th December at 7pm in St. Mary's Church, Lenten Pool, Denbigh. NOTED

  2. NW Police and Crime Commission Consultation on policing priorities by 15th January 2016 NOTED

  3. Changes to county's gritting service - concern was strongly voiced on the withdrawal of gritting on Farmers' Arms road - recently scene of 2 accidents. For Highways to be aware of the high accident rate on this road all accidents need to be reported to Police

  4. Call for new and innovative project ideas 5 leader themes - better communication needed for residents

  5. Dial a Ride email newsletter - to be passed on to Councillors

616 COUNTY COUNCILLOR'S REPORT

County Councillor Smith reported that the Nova in Prestatyn was due for re-opening 5th-12th December with many activities. A new website had been set up to view the developments of Ysgol Glan Clwyd

617 COMMUNITY ISSUES

  1. Waen Signage - There were two areas of the Waen - Eithiniog and Goleugoed. After discussion it was RESOLVED that we apply to DCC for assessment on need for signs at a cost of £100. We can then apply to Cadwyn Clwyd for consideration on support .

  2. The bin liner has been taken from bin attached to Old School wall. CCSC

  3. The Clerk was asked if any further developments on the Footpath beside the Playng Field. Cllr R Lloyd Williams at this point declared an interest. The Clerk was asked to contact Rights of Way.

  4. Farmers Arms Road B5429 facing south off A55 - right hand ditch by 1st chevron needs clearing CCSC

  5. Farmers Arms Road - B5429 state of road has deteriorated due to increased HGV usage CCSC

  6. Unsafe Car parking in Tremeirchion needs to be looked at again by PCSO David Jones


618 CADWYN CLWYD FUNDING -funding for new innovative ideas and pilot projects - Clerk and Cllr Hodgkinson will attend meeting 26th November to present the Wells project

619 FINANCE

  1. Balance at NatWest Plc as at 31st October 2015 £ 11318.46

b. Office Expenditure this month amounted to: £ 422.45

  1. Agreed to sign cheque this month for:: £ 422.45

  2. Cheque for the Flag Raiser £ 40.00

Agreed to sign a cheque for £ 40.00

  1. One Voice Wales Training £ 45.00

Agreed to sign cheque for £ 45.00

  1. Application for SLCC Bursary - form to be signed by Chairman

  2. Invoice from Royal British Legion for wreaths £ 69.00

Agreed to sign a cheque for £ 69.00

620 PRECEPT Due January 2016

621 DONATIONS 2016 Councillors were reminded to ask those who wish to be considered for financial support to make their request before February

622 RISK ASSESSMENT, INVESTMENT, INTERNAL CONTROLS Deferred to January meeting

623 PARISH LENGTHSMAN REVIEW Cllr Stanyer declared an interest. It was agreed that terms and role need to be brought up to date at some time. This will be placed on a future agenda


Denbighshire CCSC 01824 706101e/706100w

Next Meeting: Wednesday 20th January 2016 at Cwm Old School at 7pm

Planning meetings Wednesday 9th December 2015

THERE BEING NO FURTHER BUSINESS THE MEETING CLOSED AT 8.45 pm



 

MINUTES OF THE MEETING HELD ON WEDNESDAY 21ST OCTOBER 2015 CWM OLD SCHOOL AT 7 P.M.


OPEN FORUM

PRESENT Councillor Chris Litherland, Chairman, Councillors Bernard Stanyer, H Trefor Suddick, Jenny Christian, Janice Baldwin Evans, Ian Hodgkinson, Andrew Jones, R Lloyd Williams, Glenys Morris, Aled Morris

Clerk, Mrs Ann Davies

County Councillor Barbara Smith


589 APOLOGIES Councillors Helen Lloyd Kerfoot,

590 VISITS 2 Visitors.

1. PCSO 2908 David Jones Mobile: 07896171498 Not present

Email: david.jones3@nthwales.pnn.police.uk

Non emergency Telephone No: 101


591 URGENT MATTERS

Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B (4) of LGA 1972 - None


592 DECLARATION OF INTEREST, GIFTS AND HOSPITALITY None


593 APPROVAL OF MINUTES and POINTS OF ACCURACY OF THE LAST MONTHLY AND PLANNING MEETINGS


The Minutes were deemed to be a correct record and duly signed and dated by the Chairman.


594 MATTERS ARISING ON THE MINUTES


  1. Rhuallt Playing field - awaiting details of conditions on sale of Former Ed Centre. With regard to playing field regulations the Clerk spoke with Ian Priestley who is willing to come to talk to us. Councillors there are on rota to take inspection of field on a weekly basis and complete a tick list which is recorded - awaiting further details re Playing field set up regulations from DCC

  2. Dr James Davies is unable to visit us in Parliament session time - the Clerk is looking into further dates available

  3. 1 Bryn Ibod - Jill Daniel has conferred with Planning Officer - conclusion there is no specific condition attached to the permission requiring hedge to be retained therefore no action can be taken and complaints file will be closed. The Councillors were in agreement that the matter is not closed. The Clerk was to reply to Jill Daniel and respectfully ask that as an answer has not been received to her email of 24th September to her, requesting confirmation that DCC removed hedge, erected fence and undertook costs, a reply is given; request that the file is reopened in view of the fact that the hedge was illegally removed; that had a resident removed a hedge, erected a fence by now he would have been instructed to apply for planning permission.

  4. Castell illegal entry - Gail McEvoy writes - To keep you updated, I have received a telephone call from the owner of Castell Y Waen this morning, following a letter he had received from Planning Enforcement. He has, at depth, explained to me the history and his proposals at the site and I have requested an email from him detailing this so I can look into this fully and advise accordingly.






955


595 CORRESPONDENCE


  1. Public Consultation on the Fire and Rescue Services - passed to Cllr Hodgkinson

  2. Active Travel Consultation https://www.denbighshire.gov.uk/en/your-council/consultations/Current-consultations.aspx NOTED

  3. Training for Clerks on Code of Conduct and recent developments from the Public Service Ombudsman Booked

  4. Clwydian Range and Dee Valley AONB Meeting Friday 11th December 2015 4.30-6.30 and 7.00-9.00 at Loggerheads Meeting room at Loggerheads Country Park NOTED

  5. Green Paper Consultation by 29th November Our Health Our Health Service NOTED http://gov.wales/consultations/healthsocialcare/service/?lang=en

  6. In house Provider Services Consultation - NOTED

  7. NRM Bulletin - to be forwarded on to Councillors

  8. Grow Wild Funding to help communities bloom - to be forwarded on to Councillors

  9. Groundwork funding opportunity through Tesco carrier Bag levy NOTED

  10. School Transport update - Councillors were made aware of the concern of residents over the safe delivery of children to school. The risk assessment promised by DCC, on the road safety is still awaited. Councillors supported the efforts of residents for safety.

  11. SP Energy Networks NOTED


596 COUNTY COUNCILLOR'S REPORT


One meeting held in the last month to include:- Annual Report is now on the website - Corporate Plan given update on its success - Cabinet reported that 2 schools were closing - Education and Children's services were being amalgamated April 2016 - Betsi Cadwallader have reported their aspirations for the future - Bethen Jones is working within the Community



597 COMMUNITY ISSUES


  1. Cwm sign that had been damaged during grass verge cutting has been repaired. The Cwm sign (Dyserth side) is in need of repair. It was suggested that the Clerk contacts David Sheil at Countryside Services for repairs

  2. Cwm phone box - it was agreed that Cllr Hodgkinson will take care of this box and Cllr Christian was to take care for Marian Cwm box.

  3. It was reported that 2 signs in Tremeirchion have been reported to CCSC needing repairs

  4. The overhanging trees at Jenny Morgan's wood need attention. The Clerk is to contact Chris Gould.

  5. Tree overhanging at Heul y Brenin in need of attention CCSC

  6. Jet patching has taken place in certain areas and now in need of the road sweeper. CCSC

  7. Councillors were informed that grass cutting is occurring prior to ditch cleaning in the Community

  8. Foul odour in the Waen during week of 5th October reported to Biogen. They attended to residents' complaint promptly. It was agreed that the Clerk thank them for their attention and also ask if the actions regarding preventing odours had been activated.

  9. The dereliction of former Cooks' Nurseries - although grounds tidied up the building itself is in a bad state. The DCC is to be informed of this fact.

  10. Rhuallt former School is also in a bad state - there has been no movement in its development. The County Councillor was able to inform us that there is a point system in practice at DCC to decide priority in attending to ‘Eyesore sites'. The Clerk was asked to write to Graham Boase, Head of Development Control/Building Control to ask if these sites are listed.








956



598 DCC CHARTER REVIEW


The following suggestions are to be considered


  1. A City, Town or Community Councillor who communicates directly with the County Council clarifies in what capacity they are engaging with DCC ie as an individual or on behalf of the Council with the knowledge of the Clerk

  2. Paragraph 3.2.4 - Provide written confirmation of receipt of written communication from a C,T&CC within 5 working days and aim to reply in full within 10 working days. If a C,T&CC use email DCC will use email to respond. If a full reply cannot be delivered within 10 working days, DCC will provide a holding reply saying when a full reply will be available and which officer is dealing with the matter;' We would like to take out the 5 days and leave it at 10 days so it is in line with other communication

It was decided by the Community Council that we notify DCC that we agree to amendments.


599 ACCESS TO INFORMATION Information on Councillors Allowances - The Clerk was required to publish a statement to the Independent Remuneration Panel of Wales a statement declaring a Nil Return on Councillors allowances. This was also placed on the website.


600 RISK ASSESSMENT, INVESTMENT, INTERNAL CONTROLS


The Chairman announced that she and Cllr Christian would be attending to these reviews in the coming weeks and reporting back to the Community Council.


601 CONSULTATIONS - ACTIVE TRAVEL-, SHARED PURPOSE/SHARED FUTURE concern on how this act will affect public bodies subject to provisions - Cllr Baldwin Evans agreed to look into this.


602 FINANCE


  1. Balance at NatWest plc as at 30th September 2015 £ 11903.83

  2. Invoice received from One Voice Wales for RFO Financial training £ 35.00

The wrong amount had been invoiced - the Clerk awaited an amended invoice.

  1. Office expenditure for this month amounted to £ 422.25

Agreed to sign a cheque for this month £ 422.25


603 PENSION UPTAKE Councillors were advised to go to Pension Regulator website


604 PLANNING

  1. Caravans - comments from Planning Department received

  2. For your information - Planning application submitted for 365 caravans at Four Winds Farm Prestatyn - open meeting 23rd October Dyserth at 5.30pm



THERE BEING NO FURTHER BUSINESS THE MEETING CLOSED AT 8.45 P.M.



CHAIRMAN DATE


Denbighshire CCSC 01824 706101e/706100w

Next Meeting: Wednesday 18th November 2015 at The Old School Tremeirchion at 7pm



 

MINUTES OF THE MEETING HELD ON WEDNESDAY 16TH SEPTEMBER 2015

AT THE OLD SCHOOL TREMEIRCHION AT 7 P.M.


OPEN FORUM No one present

PRESENT Councillor Chris Litherland, Chairman, Councillors Bernard Stanyer, Jenny Christian, Janice Baldwin Evans, Helen Lloyd Kerfoot, Derrick Jones, Ian Chamberlain, R Lloyd Williams

County Councillor Barbara Smith

Clerk, Mrs Ann Davies

570 APOLOGIES Councillors Glenys Morris, H Trefor Suddick, Ffion Lloyd Williams, Andrew Jones, Aled Jones

571 VISITS

1. PCSO 2908 David Jones Mobile: 07896171498 Not present

Email: david.jones3@nthwales.pnn.police.uk

Non emergency Telephone No: 101

572 URGENT MATTERS

Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B (4) of LGA 1972 - None

573 DECLARATION OF INTEREST, GIFTS AND HOSPITALITY None

574 APPROVAL OF MINUTES and POINTS OF ACCURACY OF THE LAST MONTHLY AND PLANNING MEETINGS

The Minutes of the previous meetings were deemed to be a correct record and were duly signed and dated by the Chairman

575 MATTERS ARISING ON THE MINUTES

  1. A Litter bin has been placed adjacent to the bench on Cwm Road

  2. Fence removal at 1 Bryn Ibod - Councillors have been led to understand that the removal of this hedge was performed by DCC. The Clerk was asked to write to DCC and to state that we understand that DCC took out the hedge and erected the fence and that they undertook the cost of these actions and that we request a confirmation of this.

  3. Sketchy Grass cutting around the community - I have raised your concerns with Dewi Jones who is the supervisor looking after the grass cutting contractor.

  4. The large vehicle causing damage to the wall - Mike Jones has inspected the road from Marian cwm to Dyserth and could not see any wall that had been damaged. Referred back to him then MJ went to Ben Wilcox Jones of Traffic Section who has decided that there is no need for traffic order to erect a sign- Mike Jones been in touch to confirm siting of sign

  5. Overhanging trees on the approach to Tremerchion from Trefnant - Jon Chapman has inspected the road from Llanerch bridge to Tremerchion and the trees appear to be satisfactory for the class of road. If there is any area in particular that we feel there is a problem please let him know and he will have another look. Cllr Jones mobile no. was given to Jon Chapman to contact

  6. Illegal entrance Castell,

Jill Daniel from Planning Enforcement is going to make a site visit today to take some photographs and Gail McEvoy will be meeting her on Monday to discuss. 

  1. Grass cutting was in progress around the community

  2. Getting thru to David jones - suggest contact him by email or phone 101 non-emergency

  3. Waen signage - Reply from Highways considers that a list of businesses in the Waen area changes the rationale behind the decision that they are not able to provide direction signing to a place which does not exist as a definable place in the landscape. It was agreed that this item be placed on the Agenda for September

576 CORRESPONDENCE

  1. Proposed changes to Planning Policy Wales http://gov.wales/consultations/planning/proposed-changes-to-ppw-and-tan-4/?lang=en

  2. Dial a Ride - request for volunteers - passed to Cllr Lloyd Kerfoot

  3. Letter to Waen Residents re Biogen NOTED

  4. Nominations for Peoples Award - North Wales Police NOTED

  5. Letter from Mr O'Toole re Kiosk - Mr O'Toole to be informed that the matter is in hand


952


  1. Charter Review at BBC- if interested please contact tomorrow@bbc.co.uk.  Or 02920322004 NOTED

  2. Strategic Planning Team - observations requested - passed to Cllr Stanyer

  3. Website for sight of White Paper Welsh Government | Devolution, Democracy and Delivery White Paper - Reforming Local Government: Power to Local People


577 COUNTY COUNCILLOR'S REPORT

County Councillor Smith reported that Denbighshire County Council supported the Welsh Government on Refugees and Fracking. The Welsh Audit Report had been very complimentary to the County Council. The Ageing Well plan was proceeding. Please contact County Cllr Smith on 07790992964 or Barbara.smith@denbighshire.gov.uk if you have any concerns

578 COMMUNITY ISSUES

  1. Pentre Lane - A Councillor requested that the Clerk ask for passing placing to be created on the lane CCSC

  2. Traffic incidents are occurring on a weekly basis on road edge in the Waen from Bryn Ibod to A55. It is noted that the road has been marked up but still no repairs. Attention was drawn to Councillors that for the past 3 years, the roads leading to Denbigh and Flint showground has received attention. CCSC

  3. Vet sign at roundabout at Junction 28 has been erected

  4. School transport Tremeirchion - no clarification has been received by residents as yet on pick up points. A risk assessment is due to be taken

579 RHUALLT PLAYING FIELD

We still await answers to our queries over the legal responsibilities of the sewerage and underground services of the field. We are not aware of the conditions of sale of the old school and their responsibilities.

Discussion ensued regarding the great responsibility of running a playing field and how we plan to proceed once we are the lessee. We need to be aware that LDP recreational land could change in future years.

Resolved that the Clerk contacts Bodfari to find out about starting a playing field and Cty Cllr Smith will clarify what provisions were made regarding sale of school

580 FINANCE

  1. Balance at NatWest Bank plc as at 31st August 2015 £ 13170.40

  2. Office Expenditure this month amounted to: £ 1460.75

Agreed to sign cheques for this month for: £ 1460.75

  1. BACS remittance Precept 2 £ 3250.00

  2. Receipt received from UHY for Audit £ 246.00

581 BUDGET CONTROL UPDATE and BANK RECONCILIATION were presented to the Members

582 SIGNAGE TO THE WAEN

We need to get the Waen acknowledged. County Councillor Barbara Smith agreed to look into the matter for us.

The issue of the lack of acknowledgement from Denbighshire County Council for signage to the Waen has caused the Community Council some concern. It was agreed that Ann Jones, Assembly Member for Wales, was made aware of the fact that there are no signs pointing to the existence of the area known as the Waen. It was agreed that we invite the new sitting MP for the Vale of Clwyd, Dr James Davies to our meeting in October when this issue can be raised with him also

583 WELLS

We await to hear from Cadwyn Clwyd.


There being no further business the meeting closed at 8.35pm



CHAIRMAN DATE




Denbighshire CCSC 01824 706101e/706100w

Next Meeting: Wednesday 21st October 2015 at Cwm Old School at 7pm


A STATEMENT TO THE INDEPENDENT REMUNERATION PANEL OF WALES


THE ABOVE COMMUNITY COUNCIL CONFIRMS THAT NO PAYMENTS ARE MADE TO COUNCIL MEMBERS INCLUDING:


Attendance allowance

Financial allowance

Payments for costs incurred in respect of telephone usage, broadband etc.

Allowances made to the Chairman and Vice Chairman

All travel and subsistence expenses and other payments received by each

Named member and co-opted member of our Community Council


Clerk to

Tremeirchion, Cwm and Waen Community Council

Trelogan Isaf

Trelogan

Holywell

CH8 9BE


 SectIon 3- CertifIcation and approval

Council approval and certification following the audit
Jhe Council is responsible for the preparation of the acceunting statements in accordance with the requirements of the Accounts and Audit (Wales) Regulations 2014 and for the preparation of an Annual Return which:
  • summarises the Council's accounting records for the year ended 31 March 2015; and
  • confirms and provides assurance on those matters that are important to the external auditors responsibilities.
Certification by the RFO Approval by the Council
Certificate under Regulation 8 Accounts and Audit Approval of accounting statements under Regulation
(Wales) Regulations 2014 (RegulatIon 15(1)) 15(2) Accounts and Audit (Wales) Regulations 2014 and the
Annual Governance Statement
I certify that the accounting statements contained in this
Annual Return presents fairly the financial position of tle I confirm that these accounting statements and Annual
Council, and its income and expenditure, or property presents Governance Statement were approved by the Council under
receipts and payments, as the case may be, for the year council minute reference:
ended 31 March 2015. Cl 3 Jrjv 51 3.,
Ch&rsignaWre,
Name: fIJ4 bAV Name:
Date: Date:
External Audit Certificate
The external auditor conducts the audit in accordance with guidance issued by the Auditor General for Wales. On the basis of their review of the Annual Return and supporting information, they report whether any matters that come to their attention give cause for concern that relevant legislation and regulatory requirements have not been met. We certify that we have completed the audit of the Annual Return for the year ended 31 March 2015 of:
zccJ ( Council
External auditor's report
IEsept-f9cthe-n1ptiero repQrted befrni] On the basis of our review, in our opinion, the information contained in the Annual Return is in accordance with proper practices and no matters have come to our attention gMng cause for concern that relevant legislation and regulatory requirements have not been met.
[Imese matters along wi*k]* Other matters not affecting 2yrop4nlon which we draw to the attention of the Council/meeting are included in our report to the Council dated __________
(* Delete as appropriate)
External auditor's signature: I14I , ci.
External auditor's name: bete: _7
Page 4016
  

MONTHLY  MEETING


WEDNESDAY 16th SEPTEMBER 2015


AT  THE OLD SCHOOL  TREMEIRCHION


AT 7 PM


Agenda



                        OPEN FORUM

            1.         APOLOGIES

            2.         VISITS

            3.         URGENT MATTERS

            4.         DECLARATION OF INTERESTS

            5.         APPROVAL OF MINUTES OF THE LAST MEETING

            6.         MATTERS ARISING OUT OF THE MINUTES

            7.         CORRESPONDENCE

            8.         COUNTY COUNCILLORS REPORT

            9.         COMMUNITY ISSUES

            10.       FINANCE

            11.       PLANNING

            12.       ANY OTHER BUSINESS

MINUTES OF THE MEETING HELD ON WEDNESDAY 15TH JULY 2015

AT CWM OLD SCHOOL AT 7 P.M.



OPEN FORUM  No one present


PRESENT         Councillor Chris Litherland, Chair, Councillors Bernard Stanyer, H Trefor Suddick, Janice Baldwin Evans, Andrew Jones, Jenny Christian, Glenys Morris, Ian Hodgkinson, Aled Morris


540       APOLOGIES     Councillors, R Lloyd Williams, Ffion Lloyd Williams, Helen Lloyd Kerfoot, Derrick Jones.                 County Councillor Barbara Smith

Clerk, Mrs Ann Davies


541       VISITS                        

1.         PCSO 2908 David Jones Mobile: 07896171498  Non emergency Telephone  No:   101

Email:   david.jones3@nthwales.pnn.police.uk                 Not present


542       URGENT MATTERS

Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B (4) of LGA 1972   - None


543       DECLARATION OF INTEREST, GIFTS AND HOSPITALITY         None


544       APPROVAL OF MINUTES and POINTS OF ACCURACY OF THE LAST MONTHLY AND PLANNING MEETINGS


The Minutes of the previous meetings were deemed to be a correct record and were duly signed and dated by the Chairman


545       MATTERS ARISING ON THE MINUTES


  • a. Wells - Cadwyn Clwyd currently are between funding programmes and are unable to accept applications.. We are however collecting expression of interest from groups and keeping their project ideas on file so we can contact everyone back later on this year. Application form has been completed and it was agreed to send this on to Cadwyn Clwyd
  • b. Waen signage - Reply from Highways considers that a list of businesses in the Waen area changes the rationale behind the decision that they are not able to provide direction signing to a place which does not exist as a definable place in the landscape. It was agreed that this item be placed on the Agenda for September
  • c. Pen y Palment - In reply to our query it was stated that there does not appear to be a weight restriction on that lane, so neither the Traffic Section or the Police could do anything to prevent HGV usage. It was resolved at the meeting that this matter be reported to the Enforcement Officer
  • d. Illegal entrance close to Castell --- Officer is away and will take up matter on Monday next week
  • e. Bus timetables have been sent to parish magazines and we asked Peter Daniels if they would place on DCC website - TCWCC already has it on website
  • f. It has been reportedto Councillors that the 01824 706101 for enquiries has not been answered and the Community Council are asking is there a reason for this- there was a widespread power cut on 4th June
  • g. Bin for Cwm Rd - is being looked into being placed

•h.      No response regarding road edges on Waen - Clerk will go back to them



946

546       CORRESPONDENCE

547       COUNTY COUNCILLOR'S REPORT


County Councillor Smith began by apologising for her email status with DCC. The new Outlook and telephone system is now up and running. Full Council has met on Budget proposals and includes £1.2 m savings. Bin collections could vary in the coming weeks but notice will be given. Betsi Cadwallader Trust is to give explanations on latest developments. Any person with housing issues should contact County Councillor Smith with their concerns


548       COMMUNITY ISSUES


  • a. Condolence card had been sent on behalf of the Councillors to Cllr H Lloyd Kerfoot on her recent loss.
  • b. Clerk was asked to ascertain the reason for such sketchy grass verge cutting received in the Cwm to Rhuallt area - CCSC
  • c. A 6 wheel curtain lorry has been driven down Pentre lane from Marian Cwm and caused damage to a wall - suggestion that a warning sign at the top of the lane be asked for CCSC
  • d. Overhanging trees are causing concern on road towards Summerhill Tremeirchion. CCSC with phone number of Councillor who has reported
  • e. Cwm sign, north of crossroads, has disappeared
  • f. Steps to seat on Bodfari road are to be looked at again
  • g. School transport - residents of Tremeirchion still await to be told of pick up points. County Cllr Smith agreed to look into this

549       RHUALLT PLAYING FIELD


To be placed on Agenda for September


550       REPORT ELWY CLUSTER MEETING


The Clerk gave a short report on the above meeting covering Rural transport, Wales' Planning Bill, White Paper Reforming Local Government, DCC Charter Review

                                                            947



551       REPORT FROM RECENT TRAININGS


Turn out from Councillors was not as good as expected.


552       FINANCE


  • a. Balance at NatWest plc as at 30th June 2015 £ 12827.40
  • b. Invoice received from DCC - Recharge of payroll April-June 2015 £ 2511.86

Agreed to sign a cheque for                                                                                £    2511.86

  • c. Certificate of Registration expiry date 04/07/2016 received from ICO
  • d. Payroll services from DCC have ceased and have been taken over by Harold Smith
    553       MEETING CLOSURES

The Clerk informed Councillors that she had recently learnt that when it was legalised for Councils to opt out of meetings to take place in August this also applied to December meetings. After some discussion on this issue a proposal was made and seconded not to hold a meeting in December.

An amendment was made and seconded to remain with the status quo.


A vote was taken on the amendment with 3 in favour.

A vote was taken on the proposal with 6 in favour.

It was RESOLVED that the proposal was carried

Planning meetings would continue to take place as and when needed during December


There being no further business the meeting closed at 8.30 pm





Chairman                                                                                             Date                            

Next Meeting:                Wednesday 16th September 2015 at The Old School Tremeirchion at 7pm

CYNGOR CYMUNEDOL, TREMEIRCHION, CWM A'R WAEN

COMMUNITY COUNCIL, TREMEIRCHION, CWM AND WAEN

MINUTES OF THE MEETING HELD ON WEDNESDAY17th JUNE 2015 IN THE OLD SCHOOL TREMEIRCHION AT 7 P.M.


OPEN FORUM No one present

PRESENT Councillor Chris Litherland, Chair, Councillors Bernard Stanyer, H Trefor Suddick, Jenny Christian, Janice Baldwin Evans, Mick Dodd, Ian Hodgkinson, Glenys Morris, R Lloyd Williams

County Councillor Barbara Smith

Clerk, Mrs Ann Davies

519 APOLOGIES Councillors Ffion Lloyd Williams, Andrew Jones, Derrick Jones, Helen Lloyd Kerfoot


520 VISITS

1. PCSO 2908 David Jones Mobile: 07896171498 Not present

Email: david.jones3@nthwales.pnn.police.uk Non emergency Telephone No: 101


2. Councillor Bill Cowey St Asaph TC representing the Standards Committee


521 URGENT MATTERS

Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B (4) of LGA 1972 - None


522 DECLARATION OF INTEREST, GIFTS AND HOSPITALITY Councillor R Lloyd Williams - Footpath alongside Former Rhuallt Education Centre


523 APPROVAL OF MINUTES and POINTS OF ACCURACY OF THE LAST MONTHLY AND PLANNING MEETINGS

On a matter of correction - Code of Conduct training - Cllr Stanyer to attend on Tuesday 23rd June

The minutes were then agreed to be a correct record and were signed and dated by the Chairman


524 MATTERS ARISING ON THE MINUTES


  1. Footpath alongside former Rhuallt Education centre - letter from Susan Cordiner laying out a different route received from Landowner to be discussed at Agenda item

  2. 2014-2015 Audit along with Summary of finances and significant variances have been sent requesting signature on arrival at UHY Hacker Young office

  3. Heard nothing from Education department re: bus pick up point or from Highways re: sign at Marian Cwm

  4. Signage to Waen - our comments have been noted by DCC Traffic Section. The matter of erecting a sign would not help as there is no defined boundary. A Councillor provided a list of 15 or so businesses within Waen and the Clerk was asked to respond to Highways pointing out the benefit of signage in this instance and review of situation in light of business tax collected

525 CORRESPONDENCE


  1. Welsh Local Government reorganisation - it has been indicated that a map would be in place before the summer enabling councils to provide feedback - NOTED http://www.bbc.com/news/uk-wales-politics-32968255

  2. Communities will be given the power to block all future wind farms NOTED

  3. Chairman of Denbighshire County Council, Gwyneth Kensler sends invitation to Civic Service 12th July 2015 at 10am at Capel Mawr Denbigh - NOTED

  4. Annual Delivery Document which has been agreed by Council can be found on their website NOTED

941


  1. Poster placed on community notice boards re: recruitment under 11's Rhyl Rugby Club

  2. Elwy Cluster meeting Thursday 25th June for Chair and Clerk in Caledfryn Denbigh

  3. Modernising Education Newsletter May 2015 http://www.denbighshire.gov.uk/ NOTED


526 COUNTY COUNCILLOR'S REPORT


County Cllr Smith reported that Cabinet had met with a review of schools - closures and new build. Rhuallt playing field needed clarification from DCC on legal matters


527 COMMUNITY ISSUES


  1. More pot holes along the Waen road from A55 were reported - CCSC

  2. An illegal entrance had appeared adjacent to Castell, the site line does not comply- CCSC

  3. Bus timetable has not been displayed by DCC - CCSC

  4. Several people had not been able to get through to DCC 01824 706101 on 4th June - please can we have an explanation of this CCSC

  5. School field - it was reported that the cabin on the field had been left unlocked and with items inside. PC Jones had been informed and had contacted the Headmaster

  6. The rubbish bin requested from DCC previously to be sited beside bench on Cwm-Rhuallt road has still not been provided. The Clerk was asked to report to CCSC

  7. Biogen - odours were still being detected and Stuart Ross at NRW had been informed. Residents have been asked to keep a log of incidents

  8. A recent incident in the area was to be referred to social services

  9. Concrete works still active - it was suggested that we report again with proof. An advert had been recently placed in local paper and this information should be sent to Planning with a request that the situation be looked at again - Clerk to copy in County Councillor

  10. Roads recently tarmacked have left the road-edges in need of filling into verges - CCSC

528 WELLS - Walk - Memorial Stone - report


It was reported that the sub-committee had not met recently but had been able to collect all data relating to the state and recommendations of the wells by Fiona Gale along with plans of a walk and memorial The intention being to create a booklet

It was suggested that the Clerk forward papers on to Cadwyn Clwyd in anticipation that support from this group will be forthcoming


529 FOOTPATH BESIDE FORMER RHUALLT EDUCATION CENTRE


7.55pm Cllr R Lloyd Williams left the meeting


A letter had been received from Rights of Way team with a recommendation from the landowner of a change of route of the footpath. Cllr Lloyd Williams had also sent a letter to the Community Council with his proposal. These letters were read out to the Councillors. After learning the historic facts of the footpath from previous minutes, a lengthy discussion regarding the proposal to change the route ensued. It was then RESOLVED that the footpath be left as it is. The Clerk was to reply to Rights of Way with this decision


530 FINANCE


  1. Balance at NatWest plc as at 31st May 2015 £ 13622.07

  2. Invoice received from ICO - Data Protection due 4th July 2015 £ 35.00

Agreed to sign a cheque for £ 35.00

  1. BACS remittance received VAT repayment £ 295.52

  2. Budget Monitoring to be placed on July Agenda

42

531 REMINDER - Chair Training Monday 29th June County Hall Ruthin 1.30pm - Cllrs Litherland and Lloyd Kerfoot


532 REMINDER - To those councillors who have been enrolled on the Code of Code Training in County Hall Ruthin Monday 22nd June 10am - 1pm and Tuesday 23rd June in Russell House Rhyl at 6pm - 9pm


533 REPORT from SLCC quarterly meeting 9th June 2015


Meeting was addressed by Ruth Tucker Regional Adviser for Wales of SLCC with particular reference to Access to Information, Declarations of Interest, agendas, minutes, notices, chair & members' names, ward and contact details, approved audited accounts and any changes to above on local council websites and also local government changes that are planned updated. If anyone is affiliated to any political party then this has to be declared on website

Clerks were to impress on Councillors the need to attend training on Code of Conduct

Ruth Tucker stressed Councillors' need to attend training on Code of Conduct and that the whole code applies to any representatives that serve on other committees. New training for Clerks on various subjects coming soon

Hacker Young has lost contract to External Audit - new company BDO and Grant Thornton - will mean a more in depth audit and cost more

Pensions Auto Enrolment - implications for all Councils whatever size

THERE BEING NO FURTHER BUSINESS THE MEETING CLOSED AT 8.30 P.M.

Denbighshire CCSC 01824 706101e/706100w

Next Meeting: Wednesday 15th July 2015 at Cwm Old School at 7pm


CHAIRMAN DATE


936

CYNGOR CYMUNEDOL, TREMEIRCHION, CWM A’R WAEN

COMMUNITY COUNCIL, TREMEIRCHION, CWM AND WAEN

MINUTES OF THE ANNUAL MEETING HELD ON WEDNESDAY 20TH MAY 2015 AT CWM OLD SCHOOL AT 7 P.M.

OPEN FORUM             No one present

PRESENT                    Councillor Derrick Jones, Chairman, Councillors Bernard Stanyer, H Trefor Suddick, Jenny Christian, Aled Morris, Helen Lloyd Kerfoot, Janice Baldwin Evans, Andrew Jones, Ian Hodgkinson, Glenys Morris, Chris Litherland

County Councillor Barbara Smith

Clerk, Mrs Ann Davies

500       APOLOGIES                Councillors Ffion Lloyd Williams, Mick Dodd, R Lloyd Williams

501       VISITS            

The Chairman welcomed PCSO 2908 David Jones who gave a short report on activities in the area. He suggested that people who have concerns make a note of date, time, description & reg. of vehicle and report in to him. Councillors were urged to sign up to OWL – details on North Wales Police website

Mobile: 07896171498 

Email:   david.jones3@nthwales.pnn.police.uk  Non emergency Telephone  No:   101

502       ELECTION OF OFFICERS

Chairman                     Councillor Chris Litherland

BREAK FOR NEW CHAIR TO REFER TO CLERK

Vice Chairman             Councillor Helen Lloyd Kerfoot

PLANNING REPRESENTATIVES        

Tremeirchion/Rhuallt –  (2)        Councillors Bernard Stanyer & Andrew Jones               

Waen   - (1)      Councillor Glenys Morris          

Cwm    (2)        Councillors Chris Litherland & Ian Hodgkinson

                       

ELIZABETH WILLIAMS TRUST           Cllr Ffion Lloyd Williams                       

ELIZABETH HUGHES TRUST              Cllrs Chris Litherland, Ian Hodgkinson  

CHARITY OF TRUSTEES                    Councillors Helen Lloyd Kerfoot & Derrick Jones                       

TREMEIRCHION SCHOOL GOVERNORS        Councillor Chris Litherland

503       URGENT MATTERS      Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B(4) of LGA 1972                        None

504       DECLARATION OF INTEREST, GIFTS AND HOSPITALITY                             None

505       APPROVAL OF MINUTES and POINTS OF ACCURACY OF THE LAST MONTHLY AND PLANNING MEETINGS   The Minutes were declared to be a correct record and were signed and dated by the Chairman,                   

506       MATTERS ARISING ON THE MINUTES

  1. Ditches alongside Farmers’ Arms road  - Jon Chapman had inspected the ditches and there was no sign of standing water or full ditches at the time. He will monitor the area, especially through heavy rainfall to assess if there is any need for ditch clearance. – It was reported at meeting that ditches still needed attention as requested and the Clerk was asked to return to CCSC
  2. Signage to Waen -Same answer as before – at lower Cwm crossroads it was an historic sign – as there had been no complaints DCC not inclined to spend money that is in short supply. The Clerk was asked to reply to Neill Hughes stating that the sign referred to was placed in the last 10 years, Waen was within the AONB & part of our community, sign at Bryn Ibod, possible confusion with Waen Bodfari
  3. Rhuallt Playing Field – to be placed on Planning meeting Agenda on 3rd June 

937

507       CORRESPONDENCE

  1. Revised Guidance on the Code of Conduct – No hard copies will be produced  but can be downloaded on – www.ombudsman-wales.org.uk       NOTED

  2. UHY Hacker Young – correction of the advertising of audit dates they gave to Community Council – Notices have been changed as requested NOTED

  3. Code of Practice on Workforce matters 2014     NOTED

  4. Clean Coast week 8-17th May               NOTED

  5. http://www.walesremembers.org<          NOTED

  1. Community and Town Councils – Electronic Publication of Information - now mandatory to include members’ interests on website                        NOTED
  2. The Designated Landscapes Review - the deadline for written evidence submissions concerning the second stage of the Review is the 29th May 2015 – NOTED www.tinyurl.com/dlrwales .
  3. Stage 3 of Planning Wales Bill – NOTED <http://www.senedd.assembly.wales/mgIssueHistoryHome.aspx?IId=11271>.
  4. Rights of Way  Mynydd y Cwm The Clerk was asked to reply that we are aware that the paths have been in use some time
  1. Natural Resources of Wales bulletin      NOTED

  2. Consultation on Statutory Management Plan for  Clwydian Range and Dee Valley http://www.clwydianrangeanddeevalleyaonb.org.uk/aonb-management-plan-consultation-2015/                     NOTED

  3. The Well-being of Future Generations (Wales) Bill – Consultation closes 29th May for more information email futuregenerationsbill@wales.gsi.gov.uk .A formal consultation on the draft guidance will take place during summer – autumn 2015.                   NOTED

    508       COUNTY COUNCILLOR’S REPORT

    County Councillor Smith reported that Gwyneth Kensler had been appointed Chair of the DCC and Vice Chair Ann Davies.  Cty Cllr Smith has been appointed to the Cabinet as Housing Officer.

    509       TRAINING FOR CHAIRS AND VICE CHAIRS Monday 29th June County Hall Ruthin 1.30pm-5pm £35           The Clerk was to book 2 places for Cllr Litherland and Cllr H Lloyd Kerfoot

    510       CODE OF CUNDUCT TRAINING FOR COUNCILLORS –

    Monday 22nd June 10am – 1pm County Hall Ruthin       To attend:         Cllrs Litherland, Lloyd Kerfoot, Christian, Suddick, Stanyer, Baldwin Evans.

    Tuesday 23rd June 6pm – 9pm Russell House Rhyl       To attend:         Cllrs D Jones, Hodgkinson, Morris, Dodd, A Jones.

    511       COMMUNITY ISSUES

  1. Flag Hoist 15th August 70th anniversary of VJ Day which brought an end to the second world war   It was agreed that the Clerk contact Mr Brian Williams and ask him to hoist the flag for this day

  2. The sign at Marian Cwm is not clear and Councillor will inform DCC. CCSC

  3. A Councillor pointed out that the pick-up points for school transport could result in being 3 miles from the village of Tremeirchion. With no continuous pavements on this route the safety of children becomes a concern. The question is what is being done to protect children having to walk to the pick-up point. CCSC

  4. Potholes are to be found on the road from the Farmers’ Arms towards Bryn Ibod CCSC

    512       FINANCE

  1. NatWest balance as at 30th April 2015                                                    £ 13326.02

  2. Investec Statement of deduction of Income Tax                                      £         1.61

  3. BACS  Remittance Precept 1                                                                  £   3250.00

    938

  4. Invoice from JDH Business Services Internal Audit                                 £     134.40

    Agreed to sign a cheque for                                                                              £     134.40

  5. SLCC Subscription                                                                                 £     103.00

    Agreed to sign a cheque for                                                                              £     103.00

  6. Invoice from Waen Parish Hall – hall hire 2014                                        £       80.00

    Agreed to sign a cheque for                                                                              £       80.00

  7. Book 2 places with DCC for Chair training at £35. Each                           £       70.00

    Agreed to sign a cheque for                                                                              £       70.00

  8. Insurance quotes from Zurich Insurance and AON

    After discussion on the 2 quotes it was RESOLVED to remain with Zurich Insurance

                                                                                                                            £     347.84

    Agreed to sign a cheque for                                                                              £     347.84

  9. Internal Audit Report from JDH Business Services

    Issue 1             The asset register to be improved by stating valuation and method of valuation

    Issue 2             Monitoring of income and expenditure against the budget to be recorded within the Council minutes

    Issue 3             The Council to review and meet any requirements of the Pensions Regulator with respect to auto enrolment

    These issues will be met in the coming months.

  10. External Audit

    1.         The Responsible Financial Officer certifIED  that the accounting statements in Section 1 of the Annual Return presented fairly the financial position of the Council and its income and expenditure, or properly presents receipts and payments, as the case may be, for the year ended 31 March 2015

    2.         Confirmation that the Annual Return was presented to the Council and AGREED by the Council and signed by the Chairman. The Annual Return will now be presented to the External Auditor UHY Hacker Young along with the Financial Summary and a written statement of significant variances.

    513       PLANNING

  1. Rights of Way - Mynydd y Cwm – It was agreed by the meeting that several people have been in the habit of using these paths and the Clerk was asked to reply to Tania Evans, Public Rights of Way Team

Denbighshire CCSC    01824 706101e/706100w

Next Meeting:              Wednesday 17th June 2015  at The Old School Tremeirchion at 7pm

THERE BEING NO FURTHER BUSINESS THE MEETING CLOSED AT  9 P.M.

CHAIRMAN                                                                                          DATE                          

CYNGOR CYMUNEDOL TREMEIRCHION, CWM A'R WAEN

Community Council of Tremerichion, Cwm & Waen

Clerk: Mrs Ann Davies

Email:tcwcc@outlook.com  Telephone No: 01745 560327   
 -   

Trelogan

Holywell

Flintshire

CH8 9BE

CYNGOR CYMUNEDOL, TREMEIRCHION, CWM A'R WAEN

COMMUNITY COUNCIL, TREMEIRCHION, CWM AND WAEN

MINUTES OF THE MEETING HELD ON WEDNESDAY 15th APRIL 2015

AT THE OLD SCHOOL TREMEIRCHION AT 7 P.M.


OPEN FORUM No one present

PRESENT Councillor Derrick Jones, Chairman, Councillors Bernard Stanyer, Chris Litherland, Jenny Christian, Helen Lloyd Kerfoot, Ian Hodgkinson, Glenys Morris, R Lloyd Williams, Aled Morris, Andrew Jones

Clerk, Mrs Ann Davies

478 APOLOGIES Councillors Ffion Lloyd Williams, H Trefor |Suddick, Janice Baldwin Evans

479 VISITS

1. PCSO 2908 David Jones Mobile: 07896171498 Not present Email:david.jones3@nthwales.pnn.police.uk Non emergency Telephone No: 101


480 URGENT MATTERS

Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B (4) of LGA 1972 - None


481 DECLARATION OF INTEREST, GIFTS AND HOSPITALITY None

482 APPROVAL OF MINUTES and POINTS OF ACCURACY OF THE LAST MONTHLY AND PLANNING MEETINGS The Minutes were agreed to be a correct record and were duly signed and dated by the Chairman

483 MATTERS ARISING ON THE MINUTES


  1. Biogen Odour - Sean Awbrey reported that this complaint is not classed as a statutory nuisance as it is governed under an NRW permit - all complaints should be directed to NRW 0800 807060 (Stuart Ross) and Biogen 08443267251 9am-5pm

Future management will include carbon filters when transferring fertilizer to tankers, the number of clay balls to be increased and the seals of the balloon to be inspected and checked

  1. Signage to Waen - it was commented on by Councillor that although DCC have refused signage to the Waen on the grounds that it was an area rather than a place, there is a sign at Eastlands crossroads and it was erected in the last 10 years. The Clerk was asked to reply to Highways pointing this out to them and suggest that as there are already 3 signposts in the same area directed towards Rhuallt, why cannot one of them be utilised to serve a better purpose (ie signage to Waen Goleugoed) rather that a triple duplication of Rhuallt.


484 CORRESPONDENCE

  1. Thank you letters from Cwm Old School, Old School Tremeirchion, Tremeirchion Bach Choir, St Kentigern Hospice, Hope House, Tremeirchion Ti a Fi, Waen Parish Hall NOTED

  2. Assets of Community Value on 25 March 2015 which can be  found on the link below.
    http://gov.wales/about/cabinet/cabinetstatements/2015/assetscommunityvalue/?skip=1&lang=en NOTED

  3. County Voice available on http://denbighshire.tfhosts.co.uk/llais-y-sir http://denbighshire.tfhosts.co.uk/english NOTED

  4. White Paper Consultation event - Monday 20th April 1pm - 3pm Mold Town Council, Town Hall, Earl Road, Mold CH7 1AB 1 representative only NOTED

  5. Commemorative VE Day flag Friday 8 May 2015 is the anniversary of VE Day (Victory in Europe Day), It was AGREED that we ask the Flag Raiser to fly our Welsh Flag on VE Day 8th May 2015

485 COUNTY COUNCILLOR'S REPORT Apologies given - not present


933



486 COMMUNITY ISSUES

  1. Car Parking in a dangerous place - nearby Heol y Brenin - Clerk to report to Community Police

  2. Caerwys Road - it was reported by Councillor that the work has been stopped

  3. It was reported by Councillor that the ditches on Waen Road towards the Farmers' Arms are full as the culverts are in need of emptying. It was suggested that Cty Cllr Smith be made aware of this and to inform Jon Chapman

  4. Memorial Stone for the fallen. This it is hoped will to be included within a booklet that is proposed to include the Wells of the community - Agenda item

487 RHUALLT PLAYING FIELD

All Councillors have been given the Draft Rhuallt Playing Field Lease.

After much discussion and the following points were raised
a. The boundary fence comprises of fences erected by owners and also fences belonging to tenants of DCC - we are not sure how we stand in these circumstances with regard to 5.4 in draft agreement 
b. At present there is access from some of the properties, again not sure of our standing there
c. We shall need to preserve the health and safety of children playing on the field, with regard to dogs being walked there. Is it possible that DCC (as a County Authority) would consider what signage they could provide? 
d. What responsibilities do the Community Council have regarding the sewerage pipes underground?

It was proposed and seconded that we accept the Draft Lease. An amendment was proposed and seconded to continue as we are and seek finance elsewhere. Amendment in favour - 1 Proposal in favour - 7. Abstention - 1 The proposal was AGREED on and the Chair signed and dated the lease 

488 FOOTPATH ALONGSIDE PLAYING FIELD

Still no progress - Legal department await signature from landowner who is not known to us.


489 WELLS IN COMMUNITY

Councillor Hodgkinson still awaited a response from his request for assistance from Fiona Gale. Countryside Services also still had not responded to his email. It is hoped that a leaflet will created to include the wells, memorials and walks in the area. Clerk to forward David Shiel's email address to Cllr.

490 WHITE PAPER ON REFORMING LOCAL GOVERNMENT


Points of views from OVW and SLCC had been distributed to Councillors. Particular concerns from our Council had been sent to SLCC last September and in addition the following points were to be added to that response and sent to the Welsh Office copying in Mark Galbraith.

  1. Mandatory training for local councillors was supported.

  2. Safeguarding the Welsh Language

  3. Against formal clustering as we already cover 4 communities

  4. Essential to represent from the grass roots level

  5. Joint collaboration between local government sectors needs improvement


491 FINANCE


  1. NatWest Balance as at 31st March 2015 £11444.80

  2. Retrospective request to sign a cheque for Royal British Legion £ 69.00

  3. Office Expenditure this month amounted to: £ 1281.03

Agreed to sign a cheque for £ 1281.03

  1. BACS received from DCC - Rent Playing Field £ 42.50

  2. Request for confirmation in accordance with NALC Salary Pay Scale 1st January 2015

Scale LC1 - SCP 25 - set at 1st April 2009

(as agreed Minute Page 592 item 1096i)

  1. Review of hourly rate of Parish Lengthsman to be placed on November Agenda


934


492 2014-2015 ANNUAL AUDIT


The completed Annual Return section 1 - accounting statements and the Reconciliation sheet for 2014-2015 were presented to and AGREED by the Councillors.


All books and records were then to be presented for Internal Audit to JDH Business Services.


493 PLANNING


Application: 47/2015/0070

Proposal: Installation of new sewage plant to serve existing dwellings & construction of new vehicular access

Location: 1 Bryn Ibod Cottage Waen St Asaph

Decision: NO OBJECTION

We request that a condition be attached to planning consent that the hedge is trimmed back to 1 meter. As no hard copy was received for this plan (copies from web were used) and decision was taken on actual sight of construction by Councillors.

We should like it to be NOTED that this planning application has only materialised after the Community Council's constant request for clarification on whether planning permission was needed, dating back to 22nd October 2014.


Application: 47/2015/0218

Proposal: Erection of rural enterprise dwelling (outline application including details of access and layout)

Location: Land at the Croft Rhuallt St Asaph

Decision: OBJECTION

It was decided to remain with the Objection as no official planning connection to the proposal is referred to in answer to our query and as there have been numerous applications for a dwelling in the past that have been refused, the Community Council takes the view that as a rural enterprise (although referred to as a house) then the whole should be encompassed. In the circumstances what would be the position if the adjoining business folded?



THERE BEING NO FURTHER BUSINESS THE MEETING CLOSED AT 9 P.M.



THE ANNUAL MEETING TO BE HELD ON WEDNESDAY 20TH MAY 2015 AT 7 PM IN CWM OLD SCHOOL



CHAIRMAN DATE



MONTHLY MEETING


WEDNESDAY 15th April2015


AT


TREMEIRCHION OLD SCHOOL



AT 7 PM


Agenda


OPEN FORUM

1. APOLOGIES

2. VISITS

3. URGENT MATTERS

4. DECLARATION OF INTERESTS

5. APPROVAL OF MINUTES OF THE LAST MEETING

6. MATTERS ARISING OUT OF THE MINUTES

7. CORRESPONDENCE

8. COUNTY COUNCILLORS REPORT

9. COMMUNITY ISSUES

10. FINANCE

11. PLANNING

Application 42/2015/0070

Proposal    Installation of new sewage plant to serve esisting dwellings and construction of new

                vehicular access

Location     1 Bryn Ibod Waen St Asaph


Application 42/2015/0218

Proposal     Erection of rural enterprise dwelling(outline application including details of access & layout)

Location      Land at the Croft Rhuallt St Asaph

MEMBERS OF THE PRESS AND PUBLIC ARE WELCOME AT ALL

COMMUNITY COUNCIL MEETINGS, WHICH ARE USUALLY HELD ON THE

THIRD WEDNESDAY OF EACH MONTH

MINUTES OF THE MEETING HELD ON WEDNESDAY 18th MARCH 2015

AT CWM OLD SCHOOL at 7 P.M.


OPEN FORUM No one present

PRESENT Councillor Ian Hodgkinson, Vice Chairman, Councillors Bernard Stanyer, Chris Litherland, Helen Lloyd Kerfoot, Janice Baldwin Evans, Glenys Morris.

County Councillor Barbara Smith, Clerk, Mrs Ann Davies

461 APOLOGIES Councillors Derrick Jones, H Trefor Suddick, Ffion Lloyd Williams, R Lloyd Williams, Jenny Christian, Andrew Jones

462 VISITS PCSO 2908 David Jones Mobile: 07896171498 - not present

Email: david.jones3@nthwales.pnn.police.uk Non emergency Telephone No: 101

463 URGENT MATTERS

Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B (4) of LGA 1972 - None

464 DECLARATION OF INTEREST, GIFTS AND HOSPITALITY None

465 APPROVAL OF MINUTES and POINTS OF ACCURACY OF THE LAST MONTHLY AND PLANNING MEETINGS The Minutes were deemed to be a correct record and signed and dated by the Vice Chairman

466 MATTERS ARISING ON THE MINUTES

  1. North and Mid Wales Association of Community Councils - Clerk suggested that Councillors may want to look into this association on the web for more information

  2. Mini Buses parked outside Tremeirchion School - a letter had been received from the Headmaster and the contents noted by the committee.

  3. Re: Caerwys Road - suggestion from Marc Musgrave that if we have concerns over speeding on this road a speed survey can be activated

  4. 1 Bryn Ibod Cottages - an invalid planning application had been presented and Planning were awaiting a valid one

  5. Signage to Waen - not applicable as Waen is an area rather than a place. When the 40mph is erected the matter can be looked at again

  6. Footpath alongside Rhuallt Playing Field - Cty Cllr Smith reported back that the agreement is out for signature to the landowner and its return is still awaited.

  7. Gulley cleaning - 60% has been achieved so far

  8. Awaiting confirmation of new bus timetable before displaying on Notice Boards

  9. No response as yet re signpost at Trelawnyd/Caerwys Rd junction - Clerk to return to CCSC

  10. Rhuallt Playing Field - County Cllr Smith has been in contact with Chris Dingsdale Senior Valuation Officer and suggest that the Clerk now contacts him for further information on Heads of Terms.

467 CORRESPONDENCE

  1. DENBIGHSHIRE SCHOOLS' SHOWCASE PERFORMANCE Friday 26 June 2015 - 5:00-6:15 pm - Rhyl Pavilion Theatre NOTED

  2. Independent Remuneration Panel for Wales Annual Report - February 2015 NOTED

http://www.remunerationpanelwales.org.uk/<http://www.remunerationpanelwales.org.uk/>

  1. Code of Conduct training meeting for Councillors - Clerk was to reply and ask that 1 meeting in Rhyl and 1 meeting held in Ruthin

  2. Natural Resources Wales comeonboard@naturalresourceswales.gov.uk . Please let us know which event you will attend or register your interest more generally. NOTED

  3. New advice to help Fuel poverty in Wales - press release Friday 13th March. For further details visit http://www.nea.org.uk/ NOTED

  4. local Government (Wales) bill more information http://www.ldbc-wales.gov.uk/
    A revised version of the white paper can be accessed via the Welsh Government website http://wales.gov.uk/consultations/localgovernment/power-to-local-people/?skip=1&lang=en

  5. Review of Designated landscapes in Wales - forwarded via email

  6. Licensing weekly list - available on Denbighshire website




930

  1. The Housing (Wales) Act 2014 which received Royal Assent on 17 September 2014 gives Local Authorities the discretion to charge Council Tax premiums on long-term empty homes and second homes in Wales.  Links on Exemptions to the Council Tax Premium for Second Homes, available on request to Clerk


468 COUNTY COUNCILLOR'S REPORT

County Cllr Smith reported that she had been appointed LEA Governor to Tremeirchion School. Rhuallt Playing field had already been discussed and she stressed that it was imperative that we move on this issue. Welsh Government White Paper - around page 50 there was a section on Community Councils - in this it is stated that Town and Community councils be made larger and do away with the local factor. Councillors are urged to read and respond before end of consultation in April.

469 COMMUNITY ISSUES

  1. Councillors concerned about how financial cuts will affect rural grass cutting

  2. Biogen - it was reported that several residents have major concerns on the overpowering smells that have become more frequent over the last few days. Clerk to contact CCSC

  3. It was reported that dust from KM vehicles is causing a problem for residents

  4. Information was received from Biogen on their intention to create a secure access door onto Holywell Road to allow foot access

470 CLOSURE OF QUARRY GATE Notice will be displayed from Tuesday 24th to Wednesday 25th

471 FINANCE

  1. Nat West Balance as at 28th February 2015 £ 12635.78

  2. Office Expenditure this month amounted to: £ 725.24

Agreed to sign cheques for this month for:: £ 725.24

  1. Clerk's annual leave entitlement 2014-2015 to be submitted to DCC Payroll

  2. JDH Business Services have confirmed Internal Audit with advice of a revised charge of £112 + VAT

472 REVIEWS OF:

a. RISK ASSESSMENT - All 19 sections of the Risk Assessment including FREEDOM OF INFORMATION were reviewed by Cllrs Chris Litherland and Jenny Christian. On section14 the Threshold for Tenders stands at £1250.00 - it was proposed, seconded and AGREED that this remains the same. It was AGREED by all Councillors that the Risk Assessment including Freedom of Information REVIEW be ADOPTED

b. INTERNAL CONTROLS REVIEW

Multiple cheque signatories, Regular bank reconciliations, Regular review of account records, Recording in minutes of powers for payments, Minutes accurately recorded, numbered and approved, Testing the measures preventing fraud and were satisfied with the effectiveness of the system of internal and financial controls. Councillors voted in favour of ADOPTION of this review.

c. STANDING ORDERS New Standing orders were received in December 2013 - Cllrs Litherland and Christian reviewed them with no alteration and proposed that they be adopted by the Community Council. Councillors voted in favour of ADOPTION of Standing Orders

Cllr Litherland proposed that the hourly rate for the Parish Lengthsman be reviewed.

At this point Cllr Stanyer declared an interest.

It was AGREED that this be placed on the Agenda for April

d.ASSET REVIEW Reviewed and received on disc from Parish Lengthsman


473 PLANNING

DCC - There will be no planning training for the time being


THERE BEING NO FURTHER BUSINESS THE MEETING CLOSED AT 9.10pm


THE NEXT MEETING TO BE HELD ON WEDNESDAY 15TH APRIL 2015 THE OLD SCHOOL TREMEIRCHION AT 7 PM


CHAIRMAN DATE




----------------------------------------------------------------------------------------------------------------

MINUTES OF THE MEETING HELD ON WEDNESDAY 18th FEBRUARY 2015 AT THE OLD SCHOOL TREMEIRCHION AT 7 P.M.

OPEN FORUM No one present

PRESENT Councillor Derrick Jones, Chairman, Councillors Bernard Stanyer, Chris Litherland, Jenny Christian, Aled Morris, Ian Hodgkinson, Glenys Morris, R Lloyd Williams

County Councillor Barbara Smith Clerk, Mrs Ann Davies

443 APOLOGIES H Trefor Suddick, Andrew Jones, Ffion Lloyd Williams, Janice Baldwin Evans

444 VISITS

1. PCSO 2908 David Jones Mobile: 07896171498 Email david.jones3@nthwales.pnn.police.uk Non emergency Telephone No: 101


445 URGENT MATTERS

Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B (4) of LGA 1972 - None


446 DECLARATION OF INTEREST, GIFTS AND HOSPITALITY None


447 APPROVAL OF MINUTES and POINTS OF ACCURACY OF THE LAST MONTHLY AND PLANNING MEETINGS

The Minutes of the previous meetings were deemed to be a correct record and were duly signed and dated by the Chairman

448 MATTERS ARISING ON THE MINUTES

  1. 1 Bryn Ibod Cottages - Planning have been in conversation with the landowner and relevant DCC officer and decision taken not to take any further action regarding the access and hard standing. The Community Council were made aware last year that Planning application was needed. The Clerk was asked to remind DCC Planning of this and seek an answer

  2. Caravan at Penpalment - the siting of a caravan located within the residential curtilage of the property would not require planning permission provided that the caravan is incidental to the main dwelling house and not rented out as a separate residential unit.
    DCC provide school transport for any eligible child of mandatory school age living in Denbighshire who meets the criteria set out in our Transport Policy.

  3. Mini Buses parked outside school - reply received from Karen Evans - looking into it and will discuss situation with Officers from School Transport Department

  4. Kiosk at Marian Cwm - A reply had been received from Mr O'Toole offering ownership and responsibility for the Kiosk. The Clerk was asked to thank Mr O'Toole for his interest and although the Kiosk was not for sale it would be ideal if he still offered responsibility for it.

  5. Plas Coch Planning Application: 47/2015/0065

Further to your comments I would like to confirm that the Non Material Amendment Application we made, is not a retrospective application, No building work has been carried out on site.

449 CORRESPONDENCE

  1. The Finance Committee of the National Assembly for Wales is consulting on its inquiry into Consideration of Powers: Public Services Ombudsman for Wales. NOTED:

  2. White Paper on Reforming Local Government consultation until end of April-Welsh Government website http://www.intouchcrm.co.uk/app/e/l/12317301/71172/636/1491060.aspx NOTED

926Welsh Government Consultation Document - Land Transaction Tax to replace Stamp Duty Land Tax in Wales in 2018 - NOTED

  1. Clerk invited to Code of Conduct training session with Gary Williams Head of Legal, HR and Democratic Services in May NOTED

  2. Commemoration of the First World War link: First Minister will contact us after meeting 20th March NOTED

Cymraeg:
http://www.cymruncofio.org/wales-to-remember-first-world-war-key-events-in-2015/

English:
http://www.walesremembers.org/wales-to-remember-first-world-war-key-events-in-2015/


450 COUNTY COUNCILLOR'S REPORT

County Councillor Smith reported that the Budget is approved with savings achieved. Corporate priorities are being looked after. Glan Clwyd School is being re-designed. Bus Services will change as from April 7th this year. Area covering Waen, Aberwheeler, Bodfari, Tremeirchion, Rhuallt, Cwm Rhyl.

Subject to confirmation from transport:

Bus No 40 will run Thursday and Friday to Rhyl

Bus No 41 will run Tuesday to Prestatyn

Bus No 43 will run Wednesday Tremeirchion to Denbigh

Chris Dingsdale, Senior Valuation Officer, has taken over the mantle of Rhuallt Playing Field.

Further progress on the footpath alongside Rhuallt Former Education Centre is to be sought.


451 COMMUNITY ISSUES


  1. Tremeirchion 2000 are in receipt of the ‘Memorandum of Understanding' with regard to the Kiosk.

  2. Caerwys Road repairs are in progress

  3. Signpost at triangle junction of Cwm Road and Caerwys road - Clerk will send map reference for ease to Highways for inspection CCSC

  4. Concern raised over speeding on Caerwys Road now road in better condition CCSC

  5. Gully cleaning - suggestion that Highways attend our meeting - Cwm is on the list for cleaning and it would be prudent to wait until after then

  6. It was pointed out that there are 3 signposts for Rhuallt from Trefnant direction and not 1 for Waen. CCSC to ask for attention to this omission

452 REPORT FROM WELLS SUB COMMITTEE

A report from the sub-committee was presented to the Council by Cllr Hodgkinson. Repairs and maintenance will be taking place when drier weather permits. Further discussion will cover the prospect of a leaflet incorporating walks and memorials. Wells sub-committee report to be placed on April Agenda

453 FINANCE

  1. Balance at NatWest Bank plc as at 31st January 2015 £ 12635.30

  2. Invoice from One Voice Wales membership 2015-16 £ 149.00 discussion ensued on whether to continue with this organisation. It was AGREED that we would not subscribe this year

  3. Flag Raiser - for services £ 40.00

Agreed to sign cheque for £ 40.00

92


454 DONATIONS

After some discussion the following donations to local charities were AGREED:

  1. Hope House £40.00

  2. St Kentigern Hospice £40.00

  3. Cwm Old School £60.00

  4. The Old School Tremeirchion £60.00

  5. Tremeirchion Bach Choir £60.00

  6. Cylch Meithrin Tremeirchion £60.00

  7. Tremeirchion Ti a Fi £60.00

  8. Waen Parish Hall £60.00

  9. Waen Day Centre £60.00

456 PLANNING

Letter advising that an application for a non-material amendment has been received

Application: 47/2015/0084

Proposal: Inclusion of two storey office building within main salt store building and installation of weighbridge with repeater display submitted in relation to application code no. 47/2013/0394

Location: Land west of The Abbattoir Site Holywell Road Waen St Asaph

Decision: NO OBJECTION

Next Meeting: Wednesday 18th March 2015 at Cwm Old School at 7pm

THERE BEING NO FURTHER BUSINESS THE MEETING CLOSED AT 8.45 P.M.

CHAIRMAN DATE

921


CYNGOR CYMUNEDOL, TREMEIRCHION, CWM A'R WAEN

COMMUNITY COUNCIL, TREMEIRCHION, CWM AND WAEN

MINUTES OF THE MEETING HELD ON WEDNESDAY 21ST JANUARY 2015

AT CWM OLD SCHOOL AT 7 P.M.


OPEN FORUM No one present

PRESENT Councillor Ian Hodgkinson, Vice Chairman in the absence of the Chairman, Councillors Bernard Stanyer, H Trefor Suddick, Chris Litherland, Janice Baldwin Evans, Andrew Jones, Ffion Lloyd Williams, Glenys Morris, R Lloyd Williams

County Councillor Barbara Smith

Clerk, Mrs Ann Davies

424 APOLOGIES Councillors Derrick Jones, Jenny Christian, Helen Lloyd Kerfoot


425 VISITS

1. PCSO 2908 David Jones Mobile: 07896171498 Email: david.jones3@nthwales.pnn.police.uk Non emergency Telephone No: 101


426 URGENT MATTERS

Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B (4) of LGA 1972 - None


427 DECLARATION OF INTEREST, GIFTS AND HOSPITALITY None

428 MATTERS ARISING ON THE MINUTES


  1. Apologies had been received from Jill Daniel re misunderstanding of my message on caravans at White House with a copy of her reply to a resident regarding the matter:

"I carried out an unannounced site visit to the above caravan park last Thursday afternoon. I noted that there were 8 touring type vehicles in the area designated in their planning permission for statics/chalets.  Condition 3 of planning permission 47/2011/0527/PF requires that no tourers are present between 31 October - 1 March.  Consequently I shall be writing to the owner to request that the vehicles leave the site within the next 7 days. Failure to do so may mean that the decision will be taken to serve a breach of condition notice. The owner has subsequently complied and the complainant is aware that there is now no longer a breach of planning control in respect of the tourers.

  1. Mini Bus at Tremeirchion School - Replies had been received from Chris Ruane offering to visit school.. Ann Jones AM had enclosed a letter from the Head Master. Councillors on hearing content of the letter expressed concerns that the problem is still there along with the parking of vehicles on the bend and brow of a hill. It was suggested that a copy of the letter be sent to Karen Evans Head of Service and Education Support and keep the AM and MP informed.

  2. Landscape screening at Salt Store - reply from planning department: the Applicant proposed landscaping as part of the application itself. This included native tree planting along the western boundary of the site, retention of trees along the northern boundary of the site and hedgerow planting along the western and northern boundaries, as well as native scrub planting. Condition 18 secures the implementation of the measures proposed.
    AD Facility With regards to the AD facility, I have been informed that all the landscaping has been completed on the boundary of the Site in line with the agreed scheme. They also confirmed that they have included extra trees at the point where the bund slopes to help screen the reception building doors etc but further planting is limited due to available space and land ownership considerations. Also it will take time for the trees to mature. I intend to visit the site over the coming days to check on the landscaping undertaken. Martha Savage

  3. Wells/ Commemorating the services of the fallen: a reply from David Shiel stated that the next round of the Sustainable Development Fund opens in April so it might be worth thinking about a project ready for then.  I am not sure we would be able to simply reprint the existing as we would tend to look at new projects but doing a similar project sounds interesting.  Maybe we could link it to the wells project. ?


922



429 CORRESPONDENCE


  1. Chris Ruane's surgery timetable placed on notice boards

  2. Chairman's Charity Dinner 20th March 2015 NOTED

  3. Cwm Woods, Dyserth - harvesting and haulage operation NOTED


430 COUNTY COUNCILLOR'S REPORT

County Councillor Barbara Smith reported a quiet month owing to the Christmas period. Council Tax to be based at 2.75% with the Budget on track for 2015.


431 COMMUNITY ISSUES


  1. The area allocation for the road sweeper has expired. However the drains are blocked in Cwm. Suggested a Tidy Towns initiative should be looked into.

  2. Road sign close to Terfyn in Marian Cwm - Highways reported that in their view signs were in order. Councillors from that area were asked to come back to next meeting with more detail on specific damaged signs.

  3. The DCC had cleared up rubbish in Rhuallt area recently. The Clerk was asked to thank them for their efficiency.

  4. Pant y Wacco - Parish Lengthsman to attend to

  5. School sign approaching school in Tremeirchion - Parish Lengthsman to attend to

  6. Elizabeth Williams Charity - clarification on main aim - people can apply for a one off payment to assist if needed. The Charity covers the areas of Waen, Bodelwyddan, Cefn and St Asaph

  7. The Clerk was asked to clarify if school transport is allowable from a static caravan sited on a local farm


432 WELLS


Cllr Hodgkinson has spoken with Fiona Gale and they decided that no action will take place until better weather. The sub-committee was to meet and discuss in more detail the possibilities of combining past local events with the wells in a walking leaflet, and present a plan to February meeting


433 KIOSK at MARIAN CWM


An email had been received from Mr J O'Toole remarking on the poor state of the Kiosk in Marian Cwm. It was recorded in the Minutes p818 19/09/2012 item 776h that Mr O'Toole had expressed an interest in looking after the Kiosk. The Clerk was to convey this to Mr O'Toole with the added information that Mr Maurice Wright had already been provided with the paint


434 FINANCE

  1. Balance at Nat West Bank as at 31st December 2014 £ 13983.29

  2. BACS Precept 3 received £ 3250.00

  3. DCC payroll received £ 1281.03

Confirmation of cheque signed and receipt received 10th December 2014 £ 1281.03

  1. National Salary Award 2014-2016 DCC Payroll to be informed of Clerk's hours

39 hours pm x £11.190 as from 01/01/2015 Agreed

  1. Stake Holder Reference Group Latest Report - 10th November 2014.

  2. Denbighshire Community Endowment Fund. This fund has a deadline of 28th February 2015. They are especially looking for applications to support educational learning for groups and individuals in the Denbighshire area.

  3. Nomination of Internal Auditor The Clerk was to contact JDH Business Services to confirm appointment

  4. Website Invoice to Debbie Sweeney £ 88.78

Agreed to sign a cheque for £ 88.78


923



435 PRECEPT The Clerk presented Expenditure and Income paid to date and due to be paid to 31/03/15 After due discussion on the present financial situation it was proposed by Cllr R Lloyd Williams and seconded by Cllr H Trefor Suddick that we remain with last year's figure of £9750.00 for precept.


436 DONATIONS

After some discussion it was agreed that we adopt a POLICY for DONATIONS. It was AGREED that as we give only to local charities a nominal amount, we do not request balance sheets and that we remain with the Status Quo.


437 REVIEW OF RISK ASSESSMENT, FREEDOM OF INFORMATION, STANDING ORDERS, ASSET REGISTER


The above reviews will take place in the next few weeks and presented to the Community Council.



438 PLANNING


Application 47/2014/1452

Proposal Details of perimeter fencing submitted in accordance with condition no 19 of planning permission 47/2013/0394

Location Land west of The Abattoir Site Holywell Road Waen St Asaph

Decision: NO OBJECTION



Next Meeting: Wednesday 18th February 2014 at 7pm at The Old School Tremeirchion


THERE BEING NO FURTHER BUSINESS THE MEETING CLOSED AT 8.50 pm.





CHAIRMAN DATE



 

918


CYNGOR CYMUNEDOL, TREMEIRCHION, CWM A'R WAEN

COMMUNITY COUNCIL, TREMEIRCHION, CWM AND WAEN

MINUTES OF THE MEETING HELD ON WEDNESDAY 10th DECEMBER 2014 at THE OLD SCHOOL TREMEIRCHION at 7 P.M.

OPEN FORUM No one present

PRESENT Councillor Ian Hodgkinson, Vice Chairman in the absence of the Chairman, Councillors Bernard Stanyer, H Trefor Suddick, Chris Litherland, Jenny Christian, Helen Lloyd Kerfoot, Janice Baldwin Evans, R Lloyd Williams

Clerk, Mrs Ann Davies

412 APOLOGIES Councillors Derrick Jones, Aled Morris. County Councillor Barbara Smith

413 VISITS

1. PCSO 2908 David Jones Mobile: 07896171498 Email:david.jones3@nthwales.pnn.police.uk Non emergency Telephone No: 101

414 URGENT MATTERS

Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B (4) of LGA 1972 -

The Clerk requests that agreement be sanctioned on paying the DCC Payroll invoice due to be received at the end of 3rd week in December - the amount expected £1281.03

The Community Council agreed to sanction the payment and 2 signatories signed the cheque.

415 DECLARATION OF INTEREST, GIFTS AND HOSPITALITY None

416 APPROVAL OF MINUTES and POINTS OF ACCURACY OF THE LAST MONTHLY AND PLANNING MEETINGS

The Minutes were deemed to be a correct record and were duly signed and dated by the Vice Chairman

417 MATTERS ARISING ON THE MINUTESFootpath across A55 Adrian Walls stated that originally the path was left to facilitate local activity on footpath - there is no public record of path but can be approached from highway land - there are plans in the future to place signs to suggest to people to use the alternative route as if they travel on footpath they will have to negotiate the A55Hoarding at Bodeugan
Response from Jill Daniel -The investigation of alleged breaches of advert control is considered a low priority and we will only look at these complaints when time permits.  If in the meantime you receive specific information as to the owners details then this might expedite an investigation.
White House Caravans The issue of the caravans - we have no knowledge that they are not being used for anything other than holiday use - the query was whether they should be there at all Response from Jill Daniel - As you have advised that there is no allegation that their use is anything other than holiday use, then condition 5 of their permission has not been breached.  The permission allows statics to be placed on the site but Condition 4 simply states that no more than 26 no. 'caravans' shall be sited there, which suggests that as long as they do not exceed that number they are not breaching condition 4.  Please advise if you receive information that more than 26 caravans are on the site& I will investigate.Marian Cwm Response from CRM - . I have inspected the condition of the signs in the Cwm area and deemed them as being satisfactory condition. If there is any particular sign you would like me to look at again please don't hesitate to let me know.

91Salt Store - from Martha Savage - an update regarding the Salt Store at Rhuallt. I understand that the land has now been purchased and the intention is to commence works in the new year.
The Applicant has submitted schemes in relation to the prior to commencement conditions (details of access and associated highway works, reference 47/2013/1491/AC, details relating to protected species, reference 47/2013/1493/AC and details relating to surface water regulation, reference number 47/2013/1492/AC). These have all been deemed acceptable.
There are a number of conditions which have schemes outstanding but none of these are pre-commencement:
Condition 11: Lighting
Condition 13: Facilities for unloading /unloading, parking and turning of vehicles
Condition 19: Perimeter fencing
Condition 20: Security fencing
Condition 21: Details of external building materials including colour (prior to construction of the building)

As no mention of screening is listed here the Community Council asked the Clerk to ask Martha Savage for further details. Copy to County Cllr Smith.Fire and Rescue - report from Cllr Lloyd Kerfoot covering options in the forthcoming consultation. After some discussion the Council voted > 2 votes for Option 1 (Freeze the budget until 2019/20) Option 2 (Mirror changes to the local government financial settlement from year to year) - 5 votes for Option 3 - 1 abstention. It was therefore AGREED that Option 3 be put forward. The Chairman thanked Cllr Lloyd Kerfoot for her presentation

418 CORRESPONDENCEDenbighshire Care & Repair Report 2014-15 NOTEDPublic Consultation on Draft Site Development Brief for ‘Rhuddlan Triangle' - open drop-in events at Rhuddlan Library on 10th December 2014 (13.30-17.30) and 17th January 2015 (9.30-12.30) - copies of document on http://www.denbighshire.gov.uk/ NOTEDAgeing Well in Wales - information on http://www.olderpeoplewales.com/ - 08442640670 NOTEDInvitation received for sitting Chair to take part in draw for Buckingham Palace Garden Party NOTED

419 COUNTY COUNCILLOR'S REPORT


In the absence of County Cllr Smith, Cllr Litherland passed on to the Community Council that DCC budget cuts have been passed by the Cabinet.


420 COMMUNITY ISSUESCllr Lloyd Kerfoot pointed out to the Community Council that the Cylch Meithrin and Ti a Fi were 2 separate groups. A reminder was given for groups wishing to be included in the Donations programme for February to get their letters to the Clerk before February 1st.Traffic safety outside school. Mini buses outside the school were causing a safety issue for children embarking and disembarking. It was AGREED that the Clerk contact Chris Ruane MP and Ann Jones AM to highlight the situation.A suggestion was made to commemorate the services of the fallen in our community. The Clerk was to contact David Shiel of Countryside Services if there would be a possibility of grants availableMud was still evident on the road past Tan Llan


421 RHUALLT PLAYING FIELD


No response has been received from Rebecca Williams as yet

920

422 WELLWells - to be placed on January Agenda - The well in Waen had been damaged. Cllr Hodgkinson will contact Fiona Gale for her thoughts on what can be done to rebuild.

423 FINANCENat West Business Reserve as at 30th November 2014 £11908.32Community/Town Councils - Council Tax Base/Precept 2015/16 due 30th January 2015Invoice from The Old School Tremeirchion for Hall Hire 2014 £ 30.00

Agreed to sign a cheque for £ 30.00Invoice from Cwm Old School for Hall Hire 2014 £ 37.50

Agreed to sign a cheque for £ 37.50Invoice from Parish Lengthsman 2014 £ 1175.60

Agreed to sign a cheque for £ 1175.60Receipt received from Royal British Legion £ 69.00

Next Meeting: Wednesday 21st January 2015 at Cwm Old School at 7pm

THERE BEING NO FURTHER BUSINESS THE MEETING CLOSED AT 8.30 pm

CHAIRMAN DATE


 

CYNGOR CYMUNEDOL, TREMEIRCHION, CWM A'R WAEN

COMMUNITY COUNCIL, TREMEIRCHION, CWM AND WAEN

MINUTES OF THE MEETING HELD ON WEDNESDAY15th OCTOBER 2014 AT THE OLD SCHOOL  TREMEIRCHION AT 7 P.M.



OPEN FORUM              No one present

PRESENT                     Councillor Derrick Jones, Chairman, Councillors Bernard Stanyer, H Trefor Suddick, Aled Morris, Chris Litherland, Jenny Christian, Andrew Jones, Ian Hodgkinson, Glenys Morris, R Lloyd Williams

County Councillor Barbara Smith

Clerk, Mrs Ann Davies


376       APOLOGIES                 Councillors Helen Lloyd Kerfoot, Ffion Lloyd Williams, Janice Baldwin Evans, Mickey Dodd

377       VISITS                        

1.         PCSO 2908 David Jones Mobile:07896171498Email:david.jones3@nthwales.pnn.police.uk

Non emergency Telephone  No:               101

PCSO David Jones reported that there had been 3 main crime reports and reminded Councillors of the Owl Scheme for the rural crimes scheme. All residents were asked to be vigilant on the approach and during the Christmas season

378       URGENT MATTERS

Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B (4) of LGA 1972   - None

379       DECLARATION OF INTEREST, GIFTS AND HOSPITALITY         None


380       APPROVAL OF MINUTES and POINTS OF ACCURACY OF THE LAST MONTHLY AND PLANNING MEETINGS              The Minutes were deemed to be a correct record and were duly signed and dated by the Chairman


381       MATTERS ARISING ON THE MINUTES

  • a. Highway in Tremeirchion - Tim Towers had replied saying that the surface complies with the specification and the fact that the bitumen will soon wear off and further remedial measures will not be necessary. The H painted white line at entrance to the Salusbury was in place and working well. The Clerk did not send a letter to the Headmaster regarding car parking as parents had received a letter from the Head
  • b. Motor Cross - Adrian Walls had been made aware of the recent activities and considered that current levels of activity were not enough to have any powers to stop or change the activity. Sean Awbrey, Senior Technical Environmental Health, stated that any resident that had a grievance should contact the Officer on 01824 706178
  • c. DCC Budget update from Mohammed Mehmet - DCC are currently going through the second phase of budget setting process with a view to explore budget cuts in order to meet savings of up to £18 million. Further details will be given to Town and Community Councils in the coming week.
  • d. The Community Council's response to the White Paper had been presented and acknowledged for our ideas. Further consultation due in November

382       CORRESPONDENCE


  • a. Memo from DCC regarding The War Memorial Fund - Passed to Cllr Litherland
  • b. Consultation opened on Independent Remuneration Panel for Wales NOTED

http://wales.gov.uk/irpwsub/home/publication/201415/141002-draft-annual-report-2015-16/?lang=en

  • c. Review of Designated Landscapes in Wales - to be placed on November Agenda
  • d. DCC - Home to School Policy - County Cllr Smith pointed out to the Community Council that the Policy had been adopted. Secondary pupils now have a designated pick up area with no change to primary pupils pick up.

911


  • e. A focus on Loneliness and social isolation in Denbighshire For further information please contact Sandra Jones, Older People's Strategy Development Officer sandra.c.jones@denbighshire.gov.uk
  • f. Rhyl & District Motor Club Rally 8th/9th November through Tremeirchion NOTED

383       COUNTY COUNCILLOR'S REPORT


DCC Councillors have been attending Budget workshop to discuss making £18million cuts over 2 years. Second round of budget workshop will decide £8-£10million cuts hopefully by December. Letter from Chief Executive Mohammad Mehmet due to go out next week listing services that will stop - this is not what DCC expect the Town and Community Councils to take over.

Highways have agreed to place on their list of actions, a 40mph limit on the Waen Road from A55 towards Trefnant. County Councillor Smith acknowledged the work put in by Cllr R Lloyd Williams and asked that the Clerk write to Marc Musgrave, Transport and Infrastructure Dept., to thank him for taking up the issue.


384       COMMUNITY ISSUES


  • a. Telephone Box - Tremeirchion 2000 holding meeting in Salusbury Arms 15th October - Cty Cllr Smith will attend meeting and will report back before the end of our meeting
  • b. It had been noted that several lay-bys around this area and eastbound have been closed. The Clerk was asked to write to the Welsh Office and ask for an explanation for this action
  • c. Discolouration of the Afon Bach has been reported where it crosses the B5429 west of Rhuallt. The Clerk was asked to contact Natural Resources Wales to report the matter.
  • d. Signage through Marian Mawr is in need of attention CCSC
  • e. Work seems to have stopped on Caerwys Road
  • f. Biogen - generally not a big issue. Contact number for Biogen issues, for notice boards to be restored.
  • g. Salt Barn - no progress as yet. The Clerk was asked to contact DCC and ask for an update on developments
  • h. The road from B5429 towards Maes Rathbone is subsiding. Clerk was asked to report to Highways CCSC
  • i. It has been reported by a Councillor that the Cwm/Dyserth road has been marked out for repairs.
  • j. It is reported that Gullies around Cwm are still not cleared. Clerk to report to CCSC
  • k. Gravel on the road in Cwm needs the road sweeper. The Clerk is informed that the road sweeper is not due back in area for a while
  • l. Double gates have been erected in single gateway north of Bryn Ibod. The Clerk was asked to contact Planning and ask if this warranted planning permission.
  • m. County Councillor Smith reported that Tremeirchion 2000 proposed to use the Telephone Kiosk as a plant/book exchange with notice display. It was propose, seconded and RESOLVED that the Community Council gives formal confirmation to Tremeirchion 2000 to cover upkeep and use and legal requirements. Paint will be provided by the Community Council.

385       RHUALLT PLAYING FIELD


County Cllr Smith reported that the Council were reviewing finance plans - some projects have started and other yet to start. The proposal for a simple play area was the initial plan with playing tools, covered area, and a sensory area for the elderly. This project needed more detailed discussion and it was agreed that this will take place at the Planning meeting next week.






                                                                        912



386       FINANCE


  • a. Nat West Business Reserve as at 30th September 2014 £13637.02
  • b. Office Expenditure this month amounted to: £ 1281.03

Agreed to sign a cheque for                                                                    £  1281.03

  • c. Receipt received from UHY Hacker Young £ 276.00

387       SLCC/ICO - REPORT


  • a. SLCC - Declarations of Interest are taken at meetings and recorded in the Minutes which subsequently are displayed on the Community website
  • b. The Clerk attended training for Data Protection and Freedom of Information. Note taking - Clerk asked the Council to agree to policy that after 2 months, minute notes taken at meetings are destroyed. This was ADOPTED with all in favour
  • c. Any personal data that is gleaned from residents must be processed fairly and lawfully. It must be adequate, relevant and not excessive, not kept for longer than necessary and processed according to the individual's rights and kept secure. This applies to Councillors as well as Clerk

388       PLANNING


  • a. Planning Consultation DCC NOTED
  • b. Owing to resource pressures October Planning training has been cancelled NOTED
  • c. Denbighshire Development - consultation responses NOTED

CYNGOR CYMUNEDOL, TREMEIRCHION, CWM A’R WAEN

COMMUNITY COUNCIL, TREMEIRCHION, CWM AND WAEN

MINUTES OF THE MEETING HELD ON WEDNESDAY17th SEPTEMBER 2014

 at CWM OLD SCHOOL at 7 pm


OPEN FORUM             No one present

PRESENT                    Councillor Derrick Jones, Chairman, Councillors Bernard Stanyer, Chris Litherland, Jenny Christian, Helen Lloyd Kerfoot, Janice Baldwin Evans, R Lloyd Williams, Ffion Lloyd Williams, Ian Hodgkinson. County Councillor Barbara Smith.

Clerk, Mrs Ann Davies

359       APOLOGIES                Councillor Glenys Morris, Aled Morris

360       VISITS                        

1.         PCSO 2908 David Jones Mobile: 07896171498  Not present

Email:   david.jones3@nthwales.pnn.police.uk  Non emergency Telephone  No:   101

361       URGENT MATTERS

Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B (4) of LGA 1972   - None

362       DECLARATION OF INTEREST, GIFTS AND HOSPITALITY     None   

363       APPROVAL OF MINUTES and POINTS OF ACCURACY OF THE LAST MONTHLY AND PLANNING MEETINGS                        The Minutes were deemed to be a correct record and were duly signed and dated by the Chairman

364       MATTERS ARISING ON THE MINUTES

a.      Dog Fouling – no response as yet

b.      Road sweeper requested for Cwm has not turned up – contact CCSC

c.      Grass Cutting report on meeting with DCC – Meeting was not satisfactory as it only concerned the biodiversity cuts – It was felt that DCC need to pay more attention to conditions at the time. An incident was reported where residents already kept the verges tidy but DCC had contracted 2 people to cut the same verges

d.      Recycling parks – advice given on how waste is received

e.      Rhuallt School field meeting with Becky Williams. As a result of meeting with Becky she is to come back with the acreage and also costs expected in connection with Legal department and surveyor. It was made clear by the Council that if wanted to leave things as they were and we could continue as before 
It was pointed out that the money would not be there for ever in the light of financial state.

f.       Empty Homes – Andrea Fisher informed us that Plas Coch Farm was being refurbished with a view to tenanting it in early autumn. There was no news on Oakleigh House – The Clerk was to ask if more information on this.

g.     New processes on empty council homes have recently been implemented. More information can be sought through County Councillor Smith

365       CORRESPONDENCE

a.      A request was received from the Old School Tremeirchion for the Notice Board at the gable end to be replaced when possible.  The Parish Lengthsman reported that this had been attended to during the summer.

b.      Consultation to make Ysgol Esgob Morgan St Asaph a faith school – email to be forwarded to Cllr Litherland

c.      http://wales.gov.uk/consultations/environmentandcountryside/allotments-and-community-gardens/?skip=1&lang=cy         NOTED

d.      Business Wales - www.business.wales.gov.uk, such as finance support, start-up support, marketing support.                    NOTED

e.      FutureGenerationsBIll@wales.gsi.gov.uk           NOTED

f.       Chris Ruane – Surgery timetable on Notice Boards        NOTED

g.     Invite to Denbighs. Citizen’s Advice Bureau 26th September 2pm Ruthin NOTED

h.      Welsh Government White Paper – Reform of Welsh Local Government response by 1st October                        To be placed on Planning Agenda 24th September as a matter of urgency

http://wales.gov.uk/consultations/localgovernment/white-paper-reforming-local-government/?lang=en

                                                                        908

 

i.       Denbighshire Education Newsletter – paul.greatbatch@denbighshire.go.vuk       NOTED

j.       People’s Postcode Trust – small grants. http://www.postcodetrust.org.uk           NOTED

k.      Briefing on Fixed Penalty Notices – Forward to Councillors

l.       Budget Planning and Assumptions for Future Years DCC           NOTED

366       COUNTY COUNCILLOR’S REPORT

County Cllr Smith reported that Council had been in recess during August. Budget meetings were in progress and will continue into October, November and December. School Transport Policy going to cabinet with no intention to change. Pick up points will be set for secondary pupils. If there are any known issues please contact the County Cllr. The Planning issue with Marian Mawr is continuing

367       COMMUNITY ISSUES

a.      New date for Biogen Tour of site Tuesday 30th September at 9am – as there were very few able to attend the Clerk was to ask for a future date if a reasonable number were interested

b.      Grass verge cutting – meeting took place in the summer with the biodiversity officer responsible for verges. It was agreed that more attention to condition of verges should be taken when cutting was in progress

c.      Car parking outside school. The road has been re-surfaced but it appears that the surface is unsuitable as it is slippery. Tremeirchion residents have written to Highways and it was agreed the Community Council contact them also. The Clerk was asked to write to the Headmaster regarding the reminder to parents’ car parking manners.

d.      Motorcross is ongoing in Marian Cwm. AM Ann Jones is now involved and asking the Community Council to get involved also. It was agreed that the Clerk contacts AONB and Public Protection with a view to Councillors meeting with them

e.      New road surface up past the school in Tremeirchion but it appears that the surface is dangerous and causing horses to slip and possibly causing more problems in icy conditions. The residents have written to Highways pointing out the unsuitability of the surface. It was agreed that the Community Council also write to Highways

f.       The council were made aware of 10 burglaries from farms in the past week or so

g.     The Roundhouse on the school field is up as planned

h.      Shepherd Hut has been erected at Ffynnon Beuno

i.       Road signage on Waen Rd to Trefnant has been inspected by Marc Musgrave. A survey will be implemented on traffic movement with the results reported back to us

368       FINANCE

a.      NatWest Business Reserve as at 29th August 2014                               £ 13,931.41

b.      Investec as at 4th August 2014                                                             £               0

c.      Welsh Audit Office - advice of payment received                                               £        30.00

d.      Jones Peckover – payment to RBCW                                                    £        85.00

Agreed to sign a cheque for                                                                              £        85.00

e.      Office expenditure this month amounted to                                             £      325.53

Agreed to sign a cheque for                                                                              £      325.53

f.       Received from UHY our audited Annual Return to 31st March 2014

g.     Invoice received from UHY External Audit                                              £      276.00

Agreed to sign a cheque for                                                                              £      276.00

h.      BACS Precept No 2 received                                                                 £    3250.00

 

369       PLANNING

a.      Decision on The Croft was taken by the Chairman after consultation with Planning Officer to agree on the applications 

Next Meeting:               Wednesday 15th October 2014 at The Old School Tremeirchio


CYNGOR CYMUNEDOL, TREMEIRCHION, CWM A’R WAEN

COMMUNITY COUNCIL, TREMEIRCHION, CWM AND WAEN

MINUTES OF THE MEETING HELD ON WEDNESDAY 16th JULY 2014 AT THE OLD SCHOOL TREMEIRCHION AT 7 P.M. 

OPEN FORUM             No one present

PRESENT

Councillor Derrick Jones, Chairman, Councillors Bernard Stanyer, Jenny Christian, Chris Litherland, Andrew Jones, Janice Baldwin Evans, Aled Morris, Ian Hodgkinson, Glenys Morris, R Lloyd Williams, Mickey Dod

County Councillor Barbara Smith, Clerk, Mrs Ann Davies

339       APOLOGIES    Councillors H Trefor Suddick, Ffion Lloyd Williams, Helen Lloyd Kerfo

340       VISITS                        

1.      PCSO 2908 David Jones Mobile: 07896171498

Email david.jones3@nthwales.pnn.police.uk    Non emergency Telephone  No:               101

2.      Andrea Fisher – Empty Homes Officer DCC.

Andrea Fisher presented to the Councillors information on why an empty home causes concern, what advice and assistance is available, how to find out more, and what will happen if property remains empty

Further information can be obtained from andrea.fisher@denbighshire.gov.uk 

Telephone 01824 706

341       URGENT MATTERS

Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B (4) of LGA 1972   -

Approval of Annual Return following UHY Hacker Young’s intention to issue an unqualified audit certifica 

342       DECLARATION OF INTEREST, GIFTS AND HOSPITALITY     None

343       APPROVAL OF MINUTES and POINTS OF ACCURACY OF THE LAST MONTHLY AND PLANNING MEETIN

Correction to minutes page 897 item 320g  ‘replacement’ to be replaced by ’new’

The Minutes were then declared to be a correct record and were duly signed and dated

344       MATTERS ARISING ON THE MINUTES  

a.      Gully cleaning – is still operating in the Elwy area and we are to report to Simon Billington by the end of July if any of the gullies have not been done

b.      Bod Hamer – a survey has been conducting at this location after we reported speeding vehicles. As the survey reported low speeds this site does not meet the required criteria for traffic calming. We were advised to contact local police support officer who may be able to visit the area and conduct some road side education.

c.      Car Parking outside Tremeirchion School
Councillors plus Clerk met at School with Head, Chairman of Governors and Jason Bollard Health and Safety officer- it was agreed to inform highways and for the Head to send a letter to parents explaining the issue. Marc Musgrave, Highways, informed us that he will be visiting the site to observe and check the area. He proposed that a white line will be painted across the entrance to the Salusbury Arms during school hols. Perhaps we ask the Head to remind parents at the beginning of term to be mindful when parking.

d.      Biogen site – Martha Savage had replied to our concern over the height of the structures, saying that she had been unable to identify any heights which are not in compliance with the approved plans. The slight change in shape of the bund should not reduce the effectiveness of it. A native tree and hedgerow mix is to be planted on the bund.

e.      The Bins at Waen Parish Hall will be emptied more often

f.       B5429 Weight Limit
The B5429 from Rhuallt to Rhuddlan is a classified road which form an integral part of Denbighshire's highway network. As such it is important that is in the absence good reasons to do otherwise its use is kept available for all types and classes of vehicle.
Whilst noting your concerns regarding the impact of use by HGV's on the condition of the road and its verges the Council does not consider the current extent of any damage sufficient to justify the introduction of a vehicle weight restriction.

g.     Grass Verge cutting - The signs on the Aelwyd Uchaf grass verge are part of a managed site that have particular species of habitat interest. This year Highways are now aware of this and will be correctly cut next year. The contracts for cutting are drawn up in September and it was suggested that the Clerk arranges for the Community Council to be consulted before this date.

345       CORRESPONDENCE

a.      Annual Report 2013-14 Public Services Ombudsman for Wales NOTED

b.      Lights Out WW1 Moment of Reflection 4th August 2014 If you have any questions about taking part in LIGHTS OUT, please contact me at emma@vcsmanagement.com NOTED

c.      Invitations for nominations – Birthday Honours 2015 – contact Clerk for email address

d.      Invitation from DCC Chairman to Civic Service at St Thomas’ Church 11 am Sunday 27th July 2014          NOTED

346       COUNTY COUNCILLOR’S REPORT

County Councillor Smith reported that the DCC balance budget for 2015 has to find £18 million in cuts for the next 2 years. Budget will be set in February 2015. Last year £8.5 million was saved. Services will be affected. DCC will be coming out to Community Councils to see what we can save on, education, highways and social services being the biggest spends.

347       COMMUNITY ISSUES

a.      The seat on Bodfari road has 2 steps up to seat and the bottom step has been damaged. Parish Lengthsman will report back on further inspection

b.      Biogen – the plant will be completing its commissioning soon. Odour is sometimes given off in this process and residents are concerned that this will become a problem The Clerk is to ask the company to secure a contact telephone number for residents to contact in the event of their concerns.

c.      Dog fouling on Rhuallt field and Tremeirchion field – the Clerk was to contact DCC to ask about signs informing residents of possible fines of £75.00 if their dogs foul the fields

d.      The Mix a Mate business is still being carried out.

e.      Fly tipping on Caerwys road – CCSC

f.       A resident of the community has been refused taking rubbish to the recycling. The Clerk was asked to have criteria clarified

g.     The Road sweeper has been requested for Cwm CCSC

348       WAR MEMORIALS

There was nothing to report except to say that the War Memorial situated in Cwm Church was not to be included in our Insurance cover

349       CHAIR TRAINING

Cllr Ian Hodgkinson attended the training and will forward all relevant papers to the Chairman                                                                 

350       RHUALLT PLAYING FIELD

Rebecca Williams will be getting in touch when she returns to work and the Clerk will arrange for a meeting at the site and inform Councillors.

351       WELLS

Fiona Gale has reported that 1 well is in need of some work. Cllr Hodgkinson and the Parish will visit the site. The well by Pont Dafydd does not need work on it – best left alone. Cadwyn Clwyd to be approached when it is decided what amount of work is necessary.

352       FINANCE

a          Investec as at 30th June 2014                                                    £   8838.61

b          Nat West Reserve Account as at 30th June 2014                                    £   3899.76

c.         Office Expenditure this month amounts to:                                 £   1937.45

Agreed to sign a cheque for                                                                  £   1937.45

d           Decision on closing Investec account. After discussion on poor returns on investments elsewhere it was RESOLVED that the balance of account at Investec be transferred to our Nat West Bank Reserve account. Investment strategy to be reviewed in 6 months’ time

353       URGENT MATTER

Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B (4) of LGA 1972   -

           

Audit

Approval of Annual Return following UHY Hacker Young’s intention to issue an unqualified audit certificate.

The Responsible Financial Officer certified Section 3 of the Return

There were no issues for the Council to consider so the Council APPROVED the Annual Return

The Chairman signed and dated Section 3 of the Return

The Clerk was to send the original Return back to UHY Hacker Youn

354       PLANNING

a.      Biogen – Site visit re planning application concerns took place today Wednesday 16th July – Site tour will take place 29th July 2014 with Andrew Needham Commercial Director

b.      Planning Training 17th July 2014 6.30pm Caledfryn - Highway considerations Councillors Derrick Jones and R LL Williams to attend

Next Meeting:               Wednesday 17th September 2014 at Cwm Old School at 7pm


CYNGOR CYMUNEDOL, TREMEIRCHION, CWM A'R WAEN

COMMUNITY COUNCIL, TREMEIRCHION, CWM AND WAEN

MINUTES OF THE MEETING HELD ON WEDNESDAY 18TH JUNE 2014 AT CWM OLD SCHOOL AT 7 P.M.

OPEN FORUM              No one present

PRESENT                     Councillor Derrick Jones, Chairman, Councillors Bernard Stanyer, H Trefor Suddick, Chris Litherland, Jenny Christian, Helen Lloyd Kerfoot, Ffion Lloyd Williams, Ian Hodgkinson, Janice Baldwin Evans, Glenys Morris, R Lloyd Williams

Clerk, Mrs Ann Davie

315       APOLOGIES                 County Councillor Barbara Smith

316       VISITS                        

  • 1. PCSO 2908 David Jones Mobile: 07896171498

Email:         david.jones3@nthwales.pnn.police.uk  Non emergency Telephone  No:       101

  • 2. Andrea Fisher Empty Homes Officer will attend our next meeting in July

317       URGENT MATTERS

Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B (4) of LGA 1972   - None

318       DECLARATION OF INTEREST, GIFTS AND HOSPITALITY         None

319       APPROVAL OF MINUTES and POINTS OF ACCURACY OF THE LAST MONTHLY AND PLANNING MEETINGS

Correction to page 893 item 304c - Clerk was not to report to CCSC

Correction to page 893 item 304e -  this was comment only and does not need attention

The Minutes were then declared to be a correct record and were signed and dated by the Chairman

320       MATTERS ARISING ON THE MINUTES

  • a. No reaction from Biodiversity DCC regarding cutting grass verges as yet. Clerk was asked to write again and complain that no reply had been received. The Clerk was to mention the appearance of biodiversity signs that have been placed on grass verges between the Travellers Inn and Aelwyd Uchaf Farm.
  • b. Car Parking outside Tremeirchion School - Mr Gethin Jones has asked if a couple of Cllrs and Clerk could meet up outside School at 3.30 pm on a date to suit to discuss a way forward. It was agreed that the Clerk was to arrange a day and Cllrs Derrick Jones, Chris Litherland, Bernard Stanyer, Janice Baldwin Evans and the Clerk would attend.
  • c. Gulleys - although DCC were issued with map references to the gulleys requiring cleaning, no action has taken place as yet. The Clerk was to get back in touch.
  • d. Footpath alongside Rhuallt Former Education Centre - DCC Asset Management have been approached again
  • e. Biogen - Martha Savage Planning Officer to this site, is away. It was reported at the meeting that the bund which was to provide screening had changed in appearance and no longer will provide the promised screening. The Clerk was to bring this to the attention of Martha Savage and ask for a site visit.
  • f. Bins at Waen roundabout are not providing adequate space. The Clerk was asked to write to CCSC and request larger bins

•g.       The replacement bin asked for on layby on Rhuallt Road is still not provided. The Clerk was asked to write to CCSC and ask why

321       ELIZABETH HUGHES CHARITY

Cllr Hodgkinson made a statement regarding the running of the above charity in reference to the representatives from the Council. Cllr Hodgkinson was advised to write to the Chairman of the Charity to have his concerns clarified. Cllr Litherland asked for it to be recorded in the minutes that she objected to her representation at the Charity being discussed at this meeting. Cllrs Litherland and Christian left the meeting at 7.49pm.

322       CORRESPONDENCE

  • a. One Voice Wales Spring Newsletter NOTED
  • b. Access to information on Community and Town Councils (Wales) Comments or questions are invited on the draft Statutory Guidance - closing date 4th August NOTED
  • c. Natural Resource Management Bulletin 2014 - NOTED
  • d. Denbighshire County Council's campaign for foster parents - NOTED
  • e. National Conversation - discuss with the team on 02920192021 or email hello@thewaleswewant.co.uk NOTED
  • f. Public Health White Paper - current provision of public toilets in Wales and asks for a response by 24 June 2014 (which can be sent electronically to health.protection@wales.gsi.gov.uk ). Councillors were encouraged to respond
  • g. Denbighshire's Wellbeing Plan To be passed on to Councillors
  • h. Rural Fuel poverty - invitation to join project National Energy Action Cymru NOTED
  • i. Tremeirchion School Project - The Head Teacher informed us that the school was studying the Celts and the project was to create a structure resembling a roundhouse. After some discussion the Clerk was asked to respond to the Head Teacher saying that we are sure they can count on guidance from Planning Authority and that we look forward with anticipation to the fulfilment of such a comprehensive plan and financing venture in the education of the children.

323       COUNTY COUNCILLOR'S REPORT

County Councillor Smith not in attendance as she was attending the Welsh Local Government Conference

324       COMMUNITY ISSUES

  • a. Footpath outside Primrose Cottage needs attention - Parish Lengthsman will attend to.
  • b. The hedge around Rhuallt Chapel needs attention - the owner to be informed
  • c. The 3 castles Motorsport has been taking place around Tremeirchion village at high speed. No notice had been given to residents this time. The Clerk was asked to contact them and ask for future notice of timing of the event.
  • d. The ditches have been cleared by the contractor KM Environmental, employed by DCC. It has been noticed that debris has been left on the verges and the work not monitored. The Clerk was asked to write to DCC and make them aware of the poor quality control of the job.
  • e. The hedge on the corner between Fachwen Farm and Glan Clwyd gate on the B5429 road south off A55 causes poor visibility. The Clerk was asked to contact Highways and ask for a Road Engineer to meet Cllr R LL Williams on site.
  • f. A pothole 20 yards from Glan Clwyd Waen 8is reported to be 5" deep. A claim has gone in to DCC for damage
  • g. The tree at Dormitory Wood that has been overhanging has been removed

325       RHUALLT PLAYING FIELD FUTURE

  • a. Lease of Rhuallt Playing Field received from DCC - A discussion on the lease took place and various concerns were raised on the content and consequences of the lease. It was felt that more discussion was needed. All Councillors were to be in receipt of the lease and the matter discussed more fully at the Planning meeting on 9th July

899

326       WAR MEMORIALS                    Deferred to July meeting                                                                 

327       FINANCE

a.         Investec as at 31st May 2014                                                       £   8838.23

            Nat West Reserve Account as at 31st May 2014                           £   4253.34       

b.         HMRC BACS Remittance VAT repayment 2013-14                       £     361.37

c.         Invoice for renewal of ICO Data Protection                                    £       35.00

­Agreed to sign a cheque for                                                                    £       35.00

d.         Investec Bank plc had contacted us advising that the Premier Interest Cheque Account is being withdrawn. It was agreed that the Clerk with Cllr Suddick look into future investment accounts

e.         Thank you letter from Cylch Meithrin for our donation of £75.00

328       PLANNING

      a     Planning Advice received from Judith Williams and given to Community Councillors

  • b. Notice of an Informal Hearing (Mr John Paul Williams Pant Ifan Goch Holywell Road Rhuallt) at Caledfryn Denbigh on 25/06/2014 at 10 am

Next Meeting: Wednesday 16th July 2014 at The Old School Tremeirchion at 7 pm

THERE BEING NO FURTHER BUSINESS THE MEETING CLOSED AT 9.05pm


CYNGOR CYMUNEDOL, TREMEIRCHION, CWM A'R WAEN

COMMUNITY COUNCIL, TREMEIRCHION, CWM AND WAEN

MINUTES OF THE  ANNUAL MEETING HELD ON WEDNESDAY 21ST MAY 2014 AT THE OLD SCHOOL  TREMEIRCHION  AT 7 P.M.

OPEN FORUM                          No one present

PRESENT                                 Councillor Chris Litherland, Chairman, Councillors Bernard Stanyer, H Trefor Suddick, Ian Hodgkinson, Derrick Jones, Helen Lloyd Kerfoot, Janice Baldwin Evans, Glenys Morris, Ffion Lloyd Williams, R Lloyd Williams, Andrew Jones

County Councillor Barbara Smith

Clerk, Mrs Ann Davies

294       APOLOGIES                             Councillors Jenny Christian, Aled Morris

295       VISITS                        

1.         PCSO 2908 David Jones Mobile: 07896171498                 Not Present

Email:   david.jones3@nthwales.pnn.police.uk   Non-emergency Telephone  No:     101

296       ELECTION OF OFFICERS

Chairman                      Proposed and seconded -  Cllr Derrick Jones

                                    Proposed and seconded - Cllr Chris Litherland

On the withdrawal of Cllr Litherland a vote was taken on Cllr Derrick Jones with a majority in favour and 2 abstentions. 

Chairman                     Cllr Derrick Jones


Cllr Derrick Jones took the Chair

Vice Chairman             Cllr Ian Hodgkinson

PLANNING REPRESENTATIVES          

It was agreed by Council that 5 representatives be elected in order to achieve a quorum at future meetings

Tremeirchion/Rhuallt - Cllrs Bernard Stanyer, Andrew Jones, Waen - Cllr Glenys Morris,    Cwm - Cllrs Chris Litherland, Ian Hodgkinson                      

ELIZABETH WILLIAMS TRUST Cllr Ffion Lloyd Williams reported that the Charity meets twice a year - a trust to give aid to those in need                

ELIZABETH HUGHES TRUST                The Trust is to meet in the near future to consider applications to it. Cllr Barbara Smith and Cllr Chris Litherland

CHARITY OF TRUSTEES                       Cllr Helen Lloyd Kerfoot and Cllr Derrick Jones. Trust has met 4 times and considers education and relief in need. Jeremy Grange is the co-ordinator                 

TREMEIRCHION SCHOOL GOVERNORS           Cllr Chris Litherland has attended meetings and next meeting is on 24th June

Clerk to clarify period of election to posts.

The Chairman at this point gave a vote of thanks on behalf of the Community Council, to the retiring Chairman, Cllr Litherland, for her work during the past 2 years.

298       URGENT MATTERS

Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B (4) of LGA 1972   -             None

299       DECLARATION OF INTEREST, GIFTS AND HOSPITALITY         None

300       APPROVAL OF MINUTES and POINTS OF ACCURACY OF THE LAST MONTHLY AND PLANNING MEETINGS 

            The Minutes were deemed to be a correct record and were signed and dated by the Chairman

                                                                        893

301       MATTERS ARISING ON THE MINUTES

  • a. B5429 weight limit from Peter Lea - an inspection of the road on suggested damage will take place and he will give a full reply as soon as possible
  • b. Rhuallt playing field - Rebecca Williams has agreed to provide us with a letter of assurance over the lease but not received as yet
  • c. Footpath beside Rhuallt former Education Centre - Tania Evans still waiting on Legal department to finalise matters.
  • d. Dog fouling - DCC have placed signs around the community highlighting the fixed penalty of £75.00
  • e. County Councillor Barbara Smith was able to inform us of the following changes to waste bin placements:

Rhuallt
B5429 by Waen roundabout - the two old open bins are being removed and replaced with one double bin
Lay by near the old school - the two old open bins are being removed and replaced with one double bin
Dyffryn Teg - missing bin is being replaced by the phone box
B5429 by Fronshade -  old open bin being removed and replaced with new bin
Tremerchion
B5429 opposite the chapel -  old open bin being removed and replaced with new bin
B5429 by Bryn Bella lodge - old open bin being removed and replaced with new bin

302       CORRESPONDENCE

  • a. Big Lunch Extra NOTED
  • b. Chairing Skills workshop 9 am to 1 pm 9th July 2014 -Chair and Vice Chair to attend
  • c. ICO workshops on Data Protection and FOI Acts 25th September Mold 6.30 - 9.00 - agreed that the Clerk should attend at a cost of £15.00
  • d. History Points - bar codes for War Memorials - A book already details the lives of fallen soldiers in the area. It was agreed that more information was needed on the War Memorials - Cllr Litherland agreed to take the matter up.
  • e. Denbighshire Empty Homes Project - It was agreed that the Clerk issues an invitation to the Empty Homes Officer to attend a future meeting
  • f. Green Spaces Development NOTED
  • g. Welsh Government Nature Fund NOTED
  • h. Independent Remuneration Panel for Wales Survey NOTED

303       COUNTY COUNCILLOR'S REPORT

County Councillor Smith reported that Cllr Brian Blakely had been voted in as Chairman to DCC. North Wales Police in a presentation reported the misuse of 999 calls - Non emergency number 101 costs 15p per call. It was reported that lots of calls were not attended to.

The Dublin Agreement had been signed to provide age friendly services

DCC have to find £14million savings in the next 2 years - it is hoped that by the end of July more will be known about what will be changing. DCC will go live with Web-casting June /July

304       COMMUNITY ISSUES

  • a. Request for speed bumps for Bod Hamer was received
  • b. Grass cutting has resumed in the community. Clerk was asked to write to Highways and ask why the views they had sought from us on best maintenance last year, have been totally ignored.
  • c. The ‘Marian Cwm' sign west side of the hamlet, has been broken - Clerk to report to CCSC

894

  • d. Tremeirchion 2000 have expressed an interest to convert the Red Telephone Kiosk into a ‘History Box'. It was agreed by the Community Council that this was a good idea and for them to go ahead.
  • e. Grass verge at Heol y Brenin needs attention
  • f. It was queried as to whether the large domelike green building at Biogen was a permanent structure - the answer being yes it was.
  • g. The Clerk was asked to write to Planning department and ask if they are going to be compliant with the planning application they had passed. It is noted that the building are much higher than in the plan presented to us.
  • h. Lanes full of wild flowers have been cut down in full bloom. The Clerk was asked to DCC Biodiversity department to suggest a change in plan in order for the wild flowers to set seed.
  • i. Car parking outside the School and Old School in Tremeirchion was still causing many problems even though parents have been written to making them aware of the problem. It was resolved that a letter be sent to the Headmaster suggesting that parents were asked to show more consideration in parking and if this did not improve then the Community Council will have to take further help through the local PCSO for the sake of safety.

305       WELLS REPORT

The group was awaiting a meeting with Nick Critchley and Fiona Gayle

306       FINANCE

a.         Investec as at 30th April 2014                                                       £   8837.49

            Nat West Reserve Account as at 30th April 2014                           £   4303.04

b.         ICO workshop on Data Protection            25th September              £       15.00

Agreed to sign a cheque for                                                                    £       15.00

c.         BACS Remittance Precept No 1                                                  £   3250.00

d.         Invoice from SLCC Wales Training Seminar 15th May                     £       70.80

Agreed to sign a cheque for                                                                    £       70.80

e.         Investec statement of deduction of Tax                                         £         4.44

f.          Invoice from JDH Business Services        Internal Audit                 £     103.68

Agreed to sign a cheque for                                                                    £     103.68

g.         INSURANCE QUOTES

Zurich Municipal                                                                         £     383.60

AON - Allianz Insurance                                                             £     377.40

Confirmation of Zurich Insurance cover agreed by Council              £     383.60

Agreed to sign a cheque for                                                                    £     383.60       

h.         SLCC Membership 2014                                                 £     101.00

Agreed to sign a cheque for                                                                    £     101.00

I           Chairing Skills workshop - book 2 places                         £       70.00

Agreed to sign a cheque for                                                                    £       70.00


307       INTERNAL AUDIT REPORT

JDH Business Services, Internal Auditor stated that there no issues in Internal Audit 2013 - 2014

Guidance notes for Internal Audit 2014-2015 were given

308       EXTERNAL AUDIT

1.         The Responsible Financial Officer certified that the accounting statements in Section 1 of the Annual Return presented fairly the financial position of the Council and its income and expenditure, or properly presents receipts and payments, as the case may be, for the year ended 31 March 2014

2.         Confirmation that the Annual Return has been presented to the Council was AGREED by the Council and signed by the Chairman. The Annual Return will now be presented to the External Auditor UHY Hacker Young

Thanks were expressed to the Clerk

                                                            895

309       REPORT ON ELWY CLUSTER MEETING TUESDAY 13TH MAY 2014


Devolved Services

We shall be consulted on services to be stopped and which will be carried forth. More information from July onwards and it will be a 2 year process of change - £12m to £14m savings expected over the next 2 years            - Paul McGrady Head of Finance and Assets

Services will be costed out so that CC will know how much cost involved and equipment available. The Williams' report has advocated amalgamating community councils

Supplementary Planning Guidance

DCC disappointed by lack of response from CCs - Angela Loftus & Lara Griffiths - Planning Officers

Dog Control Orders

With new regulations dog owners will be fined outside the 40pmh area - fixed penalty of £75.00 There is a consultation coming up which DCC hope CCs will complete. Wrappers that have been placed in areas warning public of dog fouling can be bought by CCs.     -  Tim Wynne Evans - Senior Community Safety Officer

Tourism Destination

There are ‘events kits' available with an events criteria list. Tel No 01824706125 for more information.            Sian Owen Destination, Marketing and Tourism Officer

Suggest that more of our own workings go on to DCC website - perhaps Wells programme could be recorded there?

Financial Inclusion Together -

A project for frontline workers to receive training to help those with financial needs - sessions to illustrate how we can support systems in these times - Helen Jackson Anti-Poverty Officer

Big Plan 2 update

This will be presented to us by July but DCC expect response by September 14th - It was pointed out that we are in recess in August  David Davies - Community Enforcement Officer

310       RURAL TRANSPORT CONSULTATION

Copies of the survey were given out to Councillors and were requested to return them to the Clerk by 25th June who will return them to the Company commissioned by DCC to cover the survey

Next Meeting: Wednesday 18th June 2014 at Cwm Old School

THERE BEING NO FURTHER BUSINESS THE MEETING CLOSED at 9 P.M.

THE NEXT MEETING TO BE HELD ON WEDNESDAY 18TH JUNE 2014 at CWM OLD SCHOOL  at  7 pm

888


CYNGOR CYMUNEDOL, TREMEIRCHION, CWM A'R WAEN

COMMUNITY COUNCIL, TREMEIRCHION, CWM AND WAEN

MINUTES OF THE MEETING HELD ON WEDNESDAY 16th April 2014 at CWM OLD SCHOOL AT 7 P.M.

OPEN FORUM              No one present

PRESENT                     Councillor Chris Litherland Chairman, Councillors Bernard Stanyer, H Trefor Suddick, Derrick Jones, Ian Hodgkinson, Andrew Jones, R Lloyd Williams

County Councillor Barbara Smith

Clerk, Mrs Ann Davies

278       APOLOGIES                 Councillors Glenys Morris, Jenny Christian, Aled Morris, Ffion Lloyd Williams

279       VISITS                        

1.         PCSO 2908 David Jones Mobile: 07896171498  Not present

Email:   david.jones3@nthwales.pnn.police.uk   Non emergency Telephone  No:     101

280       URGENT MATTERS

Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B (4) of LGA 1972   - Request for Wells Report to be added to Agenda.

281       DECLARATION OF INTEREST, GIFTS AND HOSPITALITY         None

282       APPROVAL OF MINUTES and POINTS OF ACCURACY OF THE LAST MONTHLY AND PLANNING MEETINGS

The Minutes were deemed to be a correct record and were duly signed and dated by the Chairman

283       MATTERS ARISING ON THE MINUTES

  • a. Reply from Mike Beech re Gulleys - he has promised that they would be emptying in our area within 2-3 weeks - It was reported that so far only the ditches in the area have been cleaned.
  • b. Peter Lea re B5429 - reported to CCSC in February - he has apologised for lateness of reply and Clerk re sent issue to him - he is on holiday and I await reply on his return
  • c. The rubbish bin has not yet been replaced yet in Cwm - Clerk to report to CCSC
  • d. There has been o response from DCC on our grass cutting comments
  • e. Waiting to hear from Tania re footpath beside Former Rhuallt School -

•f.        Clerk reported that Rebecca Williams reported that DCC have approved our plan for the Playing field in principal - she hopes to come back with written authority in near future. Clerk can report to her that the whole of the pitched roof of the original school has been re-roofed

284       CORRESPONDENCE

  • a. SLCC/OVW Joint Training Event on Effective Governance and Accountability Llandudno 15th May 2014 - Council AGREED to the Clerk's request to attend this event.
  • b. Thank you letters for Donations received from Cwm Old School, The Old School Tremeirchion, Tremeirchion Bach Choir, Waen Parish Hall, Village Fundraising Concert 2014, St Kentigern Hospice, Hope House. NOTED
  • c. Letter from new County Chief Inspector, Jason Davenport, introducing himself NOTED
  • d. Letter received from the DCC Leader, Hugh Evans, on City, Town & Area Plans NOTED
  • e. OVW - Constitutional & Legislative Affairs Committee are conducting an inquiry into: Making Laws of the Fourth Assembly NOTED
  • f. Local Government (Wales) Measure 2011 Part 7: Communities and Community Councils

889

Guidance, including Statutory Guidance, to Principal Councils and Community and Town Councils in Wales             NOTED

Summary of consultation responses:

http://wales.gov.uk/consultations/localgovernment/lg-measure-2011-part-7/?status=closed&lang=en   

Guidance:

http://wales.gov.uk/topics/localgovernment/publications/lgmeasure11/?lang=en

  • g. Welsh Office Consultation on Police & Crime Commissioners - as Community Planning partners in Wales -NOTED
  • h. North Wales Police crime performance update NOTED
  • i. Chris Ruane Surgery timetable NOTED and displayed on Notice Boards
  • j. Invitation to Wales in Bloom Friday 9th May NOTED

285       COUNTY COUNCILLOR'S REPORT

County Cllr Smith reported that DCC policy on sickness absence and flexible working areas have been established. Cost cutting project- E.D.R.M.S - is to enable paper work to be scanned transferring software onto the system to enable staff to work from home. The Annual update of the Corporate Plan 2014-15 has been presented in greater detail.

286       COMMUNITY ISSUES

  • a. It was reported that a poly tunnel has been erected at Llwyn Derw with no evidence of planning application having been submitted to the Community Council. County Cllr Smith agreed to enquire on behalf of the Community Council as to why we were not informed.
  • b. The bin at Dyffryn Teg has disappeared - the Clerk was asked to report this and ask for a replacement
  • c. Serious potholes were reported at Hafod y Coed, Farmers Arms and vicinity of Dormitory Woods - Clerk was asked to report these to CCSC
  • d. Overhanging branches at Dormitory Woods although have been inspected by DCC highways are still causing damage to high vehicles - Cllr will report to 01824 706101
  • e. Although the road sweeper is active round Tan Llan other areas are being neglected - Clerk was asked to report to CCSC

287       REPORT FROM WELLS GROUP.

Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B (4) of LGA 1972  

Cwm, Waen and Tremeirchion - Wells in the Community.

Following on from the inspection made of the wells in Cwm, Cllrs Janice Baldwin Evans, Bernard Stanyer, Lloyd Williams and Ian Hodgkinson have also looked at the known wells in the Tremeirchion and Waen area. They were not aware of any publicly accessible wells in Rhuallt at present.

The  Wells that have been identified and the required work needed have been presented to Nick Critchley of the Sustainable Fund in a full report. Fiona Gale will also be informed.

288       FINANCE

a.         Investec as at 31st March 2014                                                    £   8837.49

            Nat West Reserve Account as at 31st March 2014             £   2864.14

b.         Office Expenditure this month amounted to:

Agreed to sign a cheque for                                                        £   1547.02

c.         Clerk - Confirmation agreed, in accordance with NALC Salary Pay Scale July 2013

                                                                        890

            Scale LC1 - SCP 24 -  set at 1st April 2009  (as agreed Minute Page 592 item 1096i)                       DCC Payroll to be informed.

d.         BACS Remittance School field grant                                            £       42.50

f.          Welsh Government - Section 137 Expenditure Limit for 2014-15 £7.20 per elector NOTED

g.         The Revocation & Remaking of the Accounts & Audit (Wales) Regulations 2005 will remain in place for 2013-14 financial accounts           NOTED

h.         Receipt received from OVW for subscription                                 £     144.00

i.          Insurance quote received from Zurich Municipal 2014-15   

due by 1st June                                                                          £     383.60

j.          Notice and Advertisement of the Annual Audit for the Year ended 31st March 2014 - Request from UHY Hacker Young to complete Annual Return and Basic Audit by 31st May 2014 in order for them to carry out our Annual External Audit - to be displayed on Notice Boards

l.          Internal Audit Report received from JDH Business Services 2012-2013 requested that:

  • 1. The Council must ensure that all PAYE liabilities are met - this is in the control of Payroll section of Denbighshire County Council and Clerk's entitlement repaid to Council and therefore subject to PAYE.
  • 2. The risk assessment should be updated to include disaster recovery and business continuity risk management - this directive has been issued to all Councils

The Risk Assessment has now been updated to include:              

Area covered - Disaster recovery and business continuity risk:      

Risk - Loss of records and inability to continue efficiently: 

Management - Work carried out by Clerk backed up on a regular basis - on 2 separate memory sticks - with 1 memory stick to be kept under lock and key offsite and 1 onsite:   

By whom - Clerk:         

Rating - High

It was AGREDD that the Community Council ADOPTS this addition to Risk Assessment with the proviso that the 3rd memory stick be kept by sitting Chairman.

289       PLANNING

  • a. Received from LDP Team DCC - Draft Supplementary Planning Guidance - Former North Wales Hospital Denbigh, Rural Conversions and Parking requirements in new developments NOTED
  • b. Received from LDP Team DCC - Consultation - Site Development brief: Bodelwyddan key strategic site NOTED
  • c. Planning Training reminder 23rd April 2014 Caledfryn 6.30 pm - 2 representatives from the Community Council - The New Planning Bill NOTED

Next Meeting:    Annual Meeting Wednesday 21st May 2014 at The Old School  Tremeirchion  at 7pm

THERE BEING NO FURTHER BUSINESS THE MEETING CLOSED AT 8.15pm  

885

CYNGOR CYMUNEDOL, TREMEIRCHION, CWM A'R WAEN

COMMUNITY COUNCIL, TREMEIRCHION, CWM AND WAEN

MINUTES OF THE MEETING HELD ON WEDNESDAY 19th March 2014  at THE OLD SCHOOL  TREMEIRCHION at 7 pm.

OPEN FORUM              No one present

PRESENT                     Councillor Chris Litherland, Chairman, Councillors Bernard Stanyer, H Trefor Suddick, Jenny Christian, Ian Hodgkinson, Aled Morris, R Lloyd Williams, Janice Baldwin Evans

County Councillor Barbara Smith

Clerk, Mrs Ann Davies

259       APOLOGIES                 Councillors Glenys Morris, Helen Lloyd Kerfoot, Ffion Lloyd Williams, Derrick Jones

260       New Councillor

The Chairman opened the meeting by welcoming Councillor Aled Morris and introducing him to the Community Councillors.

261       VISITS                        

1.         PCSO 2908 David Jones Mobile: 07896171498 Not present

Email david.jones3@nthwales.pnn.police.uk      Non-emergency telephone no:        101

262       URGENT MATTERS

Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B (4) of LGA 1972   - None

263       DECLARATION OF INTEREST, GIFTS AND HOSPITALITY                     None

264       APPROVAL OF MINUTES and POINTS OF ACCURACY OF THE LAST MONTHLY AND PLANNING MEETINGS

The Minutes of the last meetings were deemed to be a correct record and were signed and dated by the Chairman

265       MATTERS ARISING ON THE MINUTES

  • a. No reply regarding the state of and request for a weight limit on the B5429 had been received as yet. The Clerk was to request a response from Tim Towers
  • b. Anaerobic Digester - Council had agreed on colour change of roves from olive green to juniper green. Questionable whether to take the structure down and delay programme.

266       CORRESPONDENCE

  • a. SP Manweb Statement of Community Consultation can be found on http://www.nwwindfarmsconnection.co.uk/ NOTED
  • b. Flintshire Woodlands - Cwm Woods - evaluation for forest certification NOTED
  • c. Tourism within Clwydian Range and Dee Valley AONB - sustainable tourism strategy open meeting Monday 24th March 2014 7pm Llanasa Village Hall Cllr Christian to attend
  • d. Invitation to Elwy Cluster meeting Tuesday 13th May 2014 at 6.30pm Ysgol Glan Clwyd St Asaph The Chairman and Clerk to attend. Councillors were asked to bring forth to next meeting any concerns they would like raised.
  • e. North Wales Wind Farms Connection Project - Public Exhibition St Asaph CC Meeting Room Roe Plas Meadow LL17 0RD Thursday 3rd April 2014 2pm-7pm and on website http://www.nwwindfarmsconnection.co.uk/ NOTED
  • f. One Voice Wales Area meeting 25th March 2014 at 7pm at Abergele Town Hall - Cllr R Lloyd Williams to attend and report back to our next meeting

886

267       COUNTY COUNCILLOR'S REPORT

County Councillor Barbara Smith reported that issues taken up recently were the Flexi Retirement Policy and Domestic Abuse. Rhuddlan Town Plan goes to Cabinet next week. County Cllr Smith would like Councillors to report to her any pockets of dropped kerbs that were needed. Contact can be made by email: barbara.smith@denbighshire.gov.uk . The St Asaph Crematorium Planning Application had been refused. The Former School field in Rhuallt has been placed on St Asaph Town Plan to which we shall be attached to when transfer is complete

268       GRASS CUTTING

DCC have requested our thoughts on when the grass verges should be cut. After discussion it was resolved that we suggest that cutting not take place unless needed, cutting on bends only and to continue towards hedges by 2 metres keeping in mind regulations on timing of hedge cutting

269       WELLS IN THE COMMUNITY

The Wells group will be meeting up this month and reporting back at next meeting

270       COMMUNITY ISSUES

  • a. The footpath adjacent to Rhuallt Former Education centre - Clerk to ask for developments on this matter
  • b. It has been noted that trees cut at the top of Rhuallt hill have improved visibility
  • c. Caerwys Road - improvements to the surface are due in this financial year
  • d. The rubbish bin, promised last year by DCC, to be placed between The Fron and Ty Celyn, is still not in place. The Clerk is to raise issue with CCSC
  • e. Grids and gullies have still not been cleaned out as agreed resulting in water running off onto roads. A metal detector would now be needed to detect the site of grids due to excess of debris. Clerk is to contact CCSC to request cleaning and also to request the gulley cleaning schedule for the wards.

271       QUARRY GATE NOTICE            The Parish Lengthsman will place the notice for 26th/27th March 2014

272       FINANCE

a.         Investec as at 28th February 2014                                                £   8836.77

            Nat West Reserve Account as at 28th February 2014                     £   4492.98       

b.         Office Expenditure this month amounts to                                    £     858.48

Agreed to signs cheques for                                                                    £     858.48

c.         Invoice from Debbie Sweeney for Community Website                   £       88.78

Agreed to sign a cheque for                                                                    £       88.78

f.          One Voice Wales subscription 2014/15                                        £     144.00

Agreed to sign a cheque for                                                                    £     144.00

i.          Clerks' Annual leave entitlement 2013-2014                                 

To be submitted to Denbighshire County Council payroll section

j.          Confirmation given by Councillors of Internal Auditor - John Henry Business Services

k.         Review of Insurance quote           Zurich and AON - not received yet

273       DONATIONS

  • a. Waen Congregational Chapel - Outreach - a request was received via email 14th February - it was proposed that we donate £75. All were in favour with Cllr R Lloyd Williams abstaining.

Next Meeting:    Wednesday 16th April 2014 at Cwm Old School at 7 pm

There being no further business the meeting closed at 8.05pm

MINUTES OF THE MEETING HELD ON WEDNESDAY 20TH NOVEMBER  2013 AT THE OLD SCHOOL  TREMEIRCHION AT  7 P.M.

OPEN FORUM              Mr D Llewellyn Morris

PRESENT                     Councillor Chris Litherland, Chairman, Councillors Bernard Stanyer, Jenny Christian, Ian Hodgkinson, H Trefor Suddick, Andrew Jones, R Lloyd Williams

County Councillor Barbara Smith

Clerk, Mrs Ann Davies

198       APOLOGIES                 Councillors Helen Lloyd Kerfoot, Ffion Lloyd Williams, Derrick Jones, Glenys Morris, Janice Baldwin Evans, Mickey Dodd

199       VISITS                        

1.         PCSO 2908 David Jones Mobile: 07896171498  was not present

Email:   david.jones3@nthwales.pnn.police.uk     Non emergency Telephone  No:               101

200       URGENT MATTERS        Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B(4) of LGA 1972                      None

201       DECLARATION OF INTEREST, GIFTS AND HOSPITALITY                                 None

202       APPROVAL OF MINUTES and POINTS OF ACCURACY OF THE LAST MONTHLY AND PLANNING MEETINGS  Matter of correction Page 870 item 182 - No 11 to be altered to No 10 (2nd line) and No 10 be altered to No 11 (line 4)            The minutes were then to be a correct record and were signed and dated by the Chairman

203       MATTERS ARISING ON THE MINUTES

  • a. Stones on Bwlch verge, Cwm - Mike Beach reported that theses stones were never going to be replaced at the site
  • b. Dormitory Woods Waen - further action not carried out as it deemed sufficient on this type of road. However Highways should be further notified that height is the problem
  • c. Oakleigh House - our enquiry has been forwarded to Gareth Roberts at Housing Renewal
  • d. Motorcross at Marian Cwm - 14 day rule applies from 1st January to 31st December. Any logs taken of activity to be forwarded to Wayne Williams Enforcement Officer
  • e. Steve Parker - DCC are setting up some trials in relation to 20mph signs and all County Councillors have been contacted for potential sites
  • f. Holywell Road - the gate has been replaced and further action on signs is being dealt with Peter Lea

204       CORRESPONDENCE

  • a. The Ombudsman's Casebookhttp://www.ombudsman-wales.org.uk/en/publications/the-ombudsmans-casebook.aspx NOTED
  • b. Wales remembers 1914-18 website The Cymru'n Cofio Wales Remembers 1914-1918 website is now live. Cymru'n Cofio Wales Remembers 1914-1918 NOTED (http://www.walesremembers.org/)
  • c. First Review of the Regional Technical Statements originally produced in 2008 for both the North and South Wales Regional Aggregate Working Parties (RAWPS). NOTED http://www.nwrawp-wales.org.uk/html/rtsreview2013.html
  • d. An invitation from Chairman DCC has been received Clerk and Community Councillors to an evening of Christmas Celebration on December 10th at St Asaph Cathedral at 7pm NOTED
  • e. War Memorials Trust NOTED
  • f. Village Fundraising Concert 2014 - reply requested by 1st December (To Donations)
  • g. Denbighshire County Council Archive Service NOTED
  • h. The link below gives access to a letter addressed to Chief Planning Officers in Wales from the Chief Planner/Deputy Director ,Planning Division NOTED http://wales.gov.uk/topics/planning/policy/dear-cpo-letters/mobine-infrastructure-project-letter/?lang=en
  • i. Free after 3 - DCC asks for comments on free parking for Christmas period - The Clerk was asked to write and suggest that Free from Midday would be more useful
  • j. Welsh Government Nature Funding - ideas requested by 22 November NOTED
  • k. Tidy Wales Awards - apply before 22nd November NOTED
  • l. DCC are offering places for work experience - Clerk can forward details if asked-NOTED

875

  • m. WIMLU 24 hotline 03001233311 - if you suspect that illegal lending is taking place in you area NOTED
  • n. Briefing note from DCC on Fixed Penalty Notices on littering and dog fouling NOTED
  • o. In preparation for the 2014-2020 round of European Structural Funds, the External Funding team would like to invite clerks and offices from the City, Town and Community Councils to an information event on the new round of EU funds, to be held at Ruthin Castle on the 9th December 2013 at 10am. The Clerk to attend
    The event will consist of a plenary session with short presentations from officers on both the Structural Funds and the Rural Development Plan for Wales and a Q&A session.
  • p. The Final Draft Strategy and supporting documents were discussed and approved by County Council on the 5th November.
    Should you wish to view the final draft of the Strategy and supporting documents approved, please follow this link: NOTED
    https://moderngov.denbighshire.gov.uk/ieListDocuments.aspx?CId=134&MId=4682&LLL=0

205       COUNTY COUNCILLOR'S REPORT

County Councillor Smith reported that the Asset Management Committee will be meeting in November and the 25 year lease to the Community Council on Rhuallt Playing field will be discussed. Upgrading the field will be needed in time and we will need to ask the public what they want if and when the lease comes to be. Quarry - Gary Williams of Countryside Services is looking up past correspondence. Rhuddlan Town plan - County Councillor Smith asked if we wanted Cwm to be in St Asaph and Rhuddlan. County Councillor Smith was asked to investigate the signage in the Waen and its incorporation in the LDP, hopefully to obtain a hard copy.

206       COMMUNITY ISSUES

  • a. Footpath adjacent to Rhuallt Former School - The Clerk was asked to contact Rebecca Williams and ask for an update on developments
  • b. Another accident has occurred at Cwm crossroads - it was brought to the attention of Councillors that a great deal of horse awareness signage had been erected recently in the area and yet no further action to bring safety to the crossroads. The Clerk was asked to contact Highways and ask for reasons why this is the case.
  • c. Any potholes needing reporting Councillors were asked to phone 01824 706101
  • d. The need for street lighting between The Farmer's Arms and Bryn Ibod was raised. County Councillor Smith agreed to look into this

207       VACANCY on The Community Council

As no candidates had approached the Electoral Office for the Vacancy,  the following procedure will be as follows:

The casual vacancy will be advertised by way of public notice within the community. A date will be set by which time candidates must write to the Chairman or Clerk to the Community Council expressing an interest in the vacancy. Notice of the co-option Election will be placed on the Agenda.

208       FINANCE

a.         Investec as at 31st October 2013                                      £   8835.65

            Nat West Reserve Account as at 31st October 2013                      £   3120.90

b.         Office Expenditure this month amounted to:                                 £     413.52

c.         Invoice from Royal British Legion Bodelwyddan for 3 wreaths         £       54.00

Agreed to sign a cheque for                                                                    £       54.00

d.         Flag Raiser Brian W Williams                                                     £       40.00

Agreed to sign a cheque for                                                                    £       40.00

e.         Welsh Bursary - attendance at SLCC Conference September        £       34.50

f.          Updated Financial Regulations have been received

209       ANY OTHER BUSINESS

County Councillor Smith reported that Biogen understands the Community Council's concerns on the roofing matter and would like to reassure them that the roofs will not be ‘shiny'. The condition on Planning permission given will change to accommodate this.

There being no further business the meeting closed at 8.30pm

Next Meeting:                Wednesday 18th December 2013 at Cwm Old School at 7pm

CHAIRMAN                                                                                           DATE

MINUTES OF THE MEETING HELD ON WEDNESDAY 16th OCTOBER 2013  AT CWM OLD SCHOOL AT 7 P.M.

OPEN FORUM              No one present

PRESENT                     Councillor Chris Litherland, Chairman, Councillors Bernard Stanyer, Andrew Jones, Ian Hodgkinson, Derrick Jones, Janice Baldwin Evans, Helen Lloyd Kerfoot, Jenny Christian, Mickey Dodd, Glenys Morris, Ffion Lloyd Williams, R Lloyd Williams

County Councillor Barbara Smith

Clerk, Mrs Ann Davies

174       APOLOGIES                 Councillor H Trefor Suddick

175       VISITS                         1.         PCSO 2908 David Jones Mobile: 07896171498  Not present

Email:   david.jones3@nthwales.pnn.police.uk

Non emergency Telephone  No:               101

176       URGENT MATTERS

Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B (4) of LGA 1972   -             None

177       DECLARATION OF INTEREST, GIFTS AND HOSPITALITY         None

178       APPROVAL OF MINUTES and POINTS OF ACCURACY OF THE LAST MONTHLY AND PLANNING MEETINGS              The Minutes were deemed to be a correct record and were signed and dated by the Chairman

179       MATTERS ARISING ON THE MINUTES

  • a. Dormitory Woods Waen - overgrown branches still not attended to CCSC
  • b. Caerwys Road from Junction 29 - reply received from Tim Towers via AM Ann Jones saying that monies set aside 2013-14 will be rolled on to 2014-15 resurfacing plans for that road.
  • c. Waen signage - signage can only be directed to A55 - Cllr R Lloyd Williams asked for the reply to be sent on to him
  • d. Dog fouling in Cwm - matters are progressing
  • e. Stones at the Bwlch still have not been replaced CCSC
  • f. Hedges bordering Bodrhyddan Estate have been attended to
  • g. Motorcross - a reply has been received from the Chief Executive stating that whilst activities are restricted to 14 days limit a year it would appear that owners are adhering to their rights and therefore it was not expedient to take this matter further. The Community Council advised that residents need to log activity. The Clerk was asked to reply to the Chief Executive saying that although we have received information that the 14 day rule has been contravened this year, residents will be asked to log future dates. In order for the correct dates to be recorded the Clerk will ask when does the DCC stipulate the date from which the meetings take place. It is a matter of concern that the Community Council learns that this activity is not affiliated and has no insurance and this is something that DCC should be aware of.

180       CORRESPONDENCE

  • a. St Kentigern's Hospice - Light up a Life 2013 - Waen Chapel Sunday 8th December 6pm NOTED
  • b. Denbighshire Care and Repair Annual Report 12/13 NOTED
  • c. City, Town and Community Websites NOTED
  • d. Cymdeithas Tai Clwyd Annual Report 12/13 NOTED
  • e. Electoral Reviews Programme 2014 NOTED
  • f. Economic and Community Ambition Strategy- NOTED

870

  • g. Chairman of DCC invitation to Chairman and Clerk Wednesday 30th October , Ruthin at 6.30 pm - change of date to 20th November - we have given our apologies
  • h. The Welsh Government has published a Consultation Document "The Public Service Workforce: Consultation on draft guidance and directions which include a Code of Practice on Workforce Matters". Closure 20th December 2013 NOTED
  • i. The Badger Vaccination Grant in Wales - 1st application window will run from 13/12/13 - more information from www.wales.gov.uk/bovinetb Forwarded to Councillors interested
  • j. Posters available for NW Police Halloween and Bonfire campaign from PCSOs, Rhyl Police Station and their website - delyth.jones@nthwales.pnn.police.uk NOTED
  • k. North Wales Police press release to reduce the number of inappropriate phone calls to the NW Police NOTED
  • l. North Wales Fire & Rescue Draft Objectives NOTED

181       COUNTY COUNCILLOR'S REPORT

At Elwy meeting the Press gave a presentation on procurement. Annual Performance Report in which Denbighshire County Council came out top best performing Council in Wales for the 4th year running.

County Cllr had received an email from Rebecca Williams stating that she was preparing a report for the next Asset Management Group meeting in November recommending the granting of a long lease to the Community Council (25 years) for the use of the recreation ground. County Cllr provided a statement backing the proposal to be presented to the AMG meeting.

182       ORCHARD AT CWM

The County Councillor had received an email from David Matthews, Valuations and Estates Manager DCC, informed her that part of the orchard at Bod Hamer had been in the ownership of No 11 since the purchase under the right to buy scheme in 1980's. DCC were now proposing to offer the other half of orchard to No 10 and were seeking the Community Council's views. After much discussion it was RESOLVED that the Clerk writes to David Matthews and state that we have no objection to the sale of land with the following directions:

The only access to this land should be through No 11 Bod Hamer

The land above the bollards and close to the road is still owned by DCC and maintained by the Community Council

The Car Park should be preserved

On selling the land we expect the DCC to instruct the adjoining parties to fence off the land

183       WELLS

It was revealed that there were 2 wells in each ward of Cwm, Tremeirchion and Waen. A report will be given at the next meeting after wells have been identified.

184       COMMUNITY ISSUES

  • a. Dormitory Woods Waen still not attended to CCSC
  • b. Electoral Register renewal forms had not been received in time for completion by 10th October. The Clerk was asked to write to the Electoral Officer and ask why.
  • c. Notice Board in Waen (Maes Rathbone) needs repairing
  • d. Repairs to gate and fence below Rhyllon on Holywell Road in progress following an accident there. North & Mid Wales Trunk Road Agent responsible for A55 issues. It was RESOLVED that the Clerk asks DCC for a No Through Road sign be erected at top of Holywell Road. A litter pick and meadow cutting N of A55 taking place in next 2 weeks. Any other issue concerning A55 please contact NMWTRA on internet for contact.
  • e. PenPalment - Mix a Mate (a national company) is in full operation causing the condition of the road to deteriorate greatly. The County Councillor was asked if she could help in this matter and make more enquiries.
  • f. There has been vandalism at Oakleigh House Waen when Police were in attendance. The Clerk was asked to report the matter to the Empty House Officer and County Councillor will raise issue also.

871

  • g. Residents in the following areas are requesting a reduction in the speed limit:

a.  Rhuallt to Cwm   b.  Rhuallt Road   c. Tremeirchion to Rhuallt   d. Awelog to Salusbury Villas. The Clerk was asked to write to John Williams and Steve Parker to highlight this issue with a view to getting something done about the continual speeding on these roads.         

185       FINANCE

a.         Investec as at 30th September 2013                                             £   8835.29

            Nat West Reserve Account as at 30th September 2013                  £   4531.96       

b.         Office Expenditure this month amounted to:                                 £   1228.26

Agreed to sign cheques for this month for::                                               £   1228.26

c.         Receipt received from UHY Hacker Young                                    £     180.00

186       ANNUAL REVIEWS       Risk Assessment, Investments, Financial Regulations, Standing Orders

Cllr H Trefor Suddick has agreed to review Financial Regulations and Investments and report to the Community Council on his findings.

Councillors Chris Litherland and Jenny Christian have agreed to review Risk Assessment and Standing Orders and to report back to the Community Council

187       PLANNING

Planning Training Monday 21st October 2013 Caledfryn Denbigh 6.30pm

Subject - Supplementary Planning Guidance - Councillors Bernard Stanyer, Derrick Jones and

R Lloyd Williams will attend

188       ANY OTHER BUSINESS

Wreaths have been ordered from Royal British Legion to be delivered to the Parish Lengthsma            

THERE BEING NO FURTHER BUSINESS THE MEETING CLOSED AT 8.45 P.M.

Next meeting on Wednesday 20th November 2013 at 7pm at The Old School Tremeirchion

CHAIRMAN                                                                                           DATE                           

---------------------------------------------------------------------------------------------------------------

866

CYNGOR CYMUNEDOL, TREMEIRCHION, CWM A'R WAEN

COMMUNITY COUNCIL, TREMEIRCHION, CWM AND WAEN

MINUTES OF THE MEETING HELD ON WEDNESDAY 18th SEPTEMBER  2013 AT THE OLD SCHOOL  TREMEIRCHION AT 7 P.M.

OPEN FORUM              No one present

PRESENT                     Councillor Chris Litherland, Chairman, Councillors Bernard Stanyer, Andrew Jones, Helen Lloyd Kerfoot, Jenny Christian, H Trefor Suddick, R Lloyd Williams,

County Councillor Barbara Smith

Clerk, Mrs Ann Davies

160       APOLOGIES                 Councillor Janice Baldwin Evans, Mickey Dodd, Ian Hodgkinson, Ffion Lloyd Williams, Derrick Jones

161       VISITS There was no police presence at the meeting - please contact below should there be a need

            1.         PCSO 2908 David Jones Mobile: 07896171498 

            Email:   david.jones3@nthwales.pnn.police.uk                 Non-emergency Tel. No:101

162       URGENT MATTERS        Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B(4) of LGA 1972          None

163       DECLARATION OF INTEREST, GIFTS AND HOSPITALITY                     None

164       APPROVAL OF MINUTES and POINTS OF ACCURACY OF THE LAST MONTHLY AND PLANNING MEETINGS              Matter of correction page 862 item 140a should read Dormitory Woods Waen. The minutes were then declared to be a correct record and were signed and dated by the Chairman.

165       MATTERS ARISING ON THE MINUTES

  • a. Rhuallt School - The owners have been advised not to place a skip on or close to the playing field. We need to report to DCC if siting of a skip is seen. Regarding the matter of a lease of the field to the Community Council, Asset Management is due to meet in November. This subject is to be placed on our Agenda for October.
  • b. Biogen - soil samples taken have returned as clean and the stockpiled soil can be used as a screening bund. The Community Council agreed that they would like the bund to remain and the Clerk was to write to Jim Espley and ask for the go ahead to landscape the area.
  • c. Rubbish on Ty Celyn land Cwm is recorded by DCC as untidy field
  • d. Overhanging branches between Bryn Mawr and Bryn Llithrig - still no response from the Bodrhyddan agent. The Clerk was asked to contact the Estate direct.
  • e. Tan y Forest rubble has been cleared
  • f. Red Telephone Kiosk in Cwm has been repaired.
  • g. Welsh National Memorial at Flanders - subject to be placed under Donations in February meeting
  • h. Waste bags for dog walkers are not provided for by DCC

166       CORRESPONDENCE

  • a. Potential usage of Kiosk in Tremeirchion - letter received from the secretary of Tremeirchion 2000. The Clerk was asked to reply expressing delight in their interest in the Kiosk and creating a Community hub, pointing out that the kiosk is covered by Public Liability Insurance only. Cllr Lloyd Kerfoot volunteered to act as a point of contact.
  • b. Certificate of Registration received from ICO (To uphold our information rights) NOTED
  • c. Chris Ruane's Surgery timetable (Placed on Notice Boards) NOTED
  • d. Denbighshire Citizens Advice Bureau Fact sheet 2012-13 NOTED
  • e. Age Cymru web page: http://www.ageuk.org.uk/cymru/get-involved/make-a-donation3/scams-and-swindles/ NOTED

867

  • f. The Economic and Community Ambition Strategy. Received 02/08/13 (Bad timing)
    We would like your views - Denbighshire's Economic & Community Ambition Strategy - www.denbighshire.gov.uk/en-gb/DNAP-99RF35 NOTED
  • g. The new edition of the Community and Town Councils Welsh Government News is now available on the Welsh Government website NOTED http://wales.gov.uk/dsjlg/publications/localgov/ctcnewsaugust/ctcnews-august-2013?lang=en
  • h. Information on the TB Eradication Programme in Wales can be found on the Welsh Government's website at: www.Wales.gov.uk/bovinetb NOTED
  • i. Resignation of Community Councillor Rebecca Murphy. A letter of thanks was to be sent to Rebecca Murphy for her contribution to the Community. The Clerk will post a notice of a vacancy on Notice Boards
  • j. Public Realm Strategy - comments by 31st October 2013 NOTED
  • k. Invitation to AGM Menter Iaith Sir Ddinbych 2nd October Prestatyn NOTED
  • l. One Voice Wales meeting 2nd October Denbigh at 7pm - NOTED

167       COUNTY COUNCILLOR'S REPORT

County Cllr Smith had attended meetings on the Ruthin flooding, Economic & Community Ambition Strategy, LDP including the St Asaph Town plan. (Clerk was asked to forward this to those on email). Changes to Planning legislation has been published - forward details to those on email.

168       COMMUNITY ISSUES

  • a. Dormitory Woods Waen, still not been attended although reported in June under inquiry no. 369811 - Clerk to report again to CCSC
  • b. Cllr Lloyd Kerfoot reported that she had attended the Charity of Trustees meeting and the question of the transfer of the Quarry to the Community had been raised. Clerk was to contact DCC and clarify the position. It was hoped to distribute funds more in favour of Education. Project of school amphitheatre to be put on hold. Concert in Trefnant 22nd February 2014.
  • c. Motorcross has continued in Marian Cwm despite the successful court case in May 2012. Clerk was asked to write to the Chief Executive Mohammed Mehmet and copy in AM Ann Jones
  • d. Caerwys Road to Dyserth off A55 - the edges are still not repaired. The Clerk was asked to write to Tim Towers stating that this road is the most important priority in the area due to its constant use, stressing that it is needed in this financial year and also including 2014/15
  • e. A suggestion that a sign pointing to Waen on road from Llanerch Bridge to Bryn Ibod be requested CCSC
  • f. Overgrown hedges east of Tan y Forest need attention - Clerk to inform Bodrhyddan Estate.
  • g. Dog fouling on grass verges outside houses in Bod Hamer CCSC
  • h. Stones at the side of the road near Bwlch still have not been replaced after snow clearance - CCSC

169       WELLS

To be place on Agenda for October

170       REPORT ON REGENERATION WORKSHOP

County Councillor Barbara Smith and Clerk Mrs Ann Davies attended Community Consultation on 4th September 2013.

The intention of the meeting was to reflect and identify issues that are needed to improve day to day life covering transport, communications, business support, tourism, enterprise, skills and the feasibility of all these hopes. The end game was to create a mock up of a plan and what it would look like.                                                                  

                                                                        868

171       ST ASAPH AREA PLAN

In 2011/2012 DCC developed a City Plan for St Asaph which identified community needs and priorities for the town. The Council has now agreed to expand the Plan to cover smaller rural

communities. The St Asaph Area Plan summarises input from DCC Council members, Community Councils, businesses and community groups and forms the basis of further consultation for all residents and businesses in Tremeirchion, Waen, Rhuallt, Trefnant and Cefn Meiriadog. Discussion ensued amongst Councillors.

172       FINANCE

a.         Investec as at 31st August 2013                                                   £   8834.91

            Nat West Reserve Account as at 31st August 2013                       £   4711.55       

b.         Office expenditure for Jul/Aug 2013                                              £     818.84

c.         BACS remittance advice received Precept No 2                            £   3250.00

d.         SLCC - Regional Conference - Delegate - member                      £       82.80

Agreed to sign a cheque for                                                                    £       82.80

e.         K Kelly Joinery - Invoice for repair to Kiosk in Cwm                       £     100.00

Agreed to sign a cheque for                                                                    £     100.00

f.          UHY Hacker Young Invoice for Audit of Council's Annual Return     £     180.00

Agreed to sign a cheque for                                                                    £     180.00

g.         Notice of Conclusion of Audit has been received from the Auditor and ‘The Right to Inspect the Annual Return' has been displayed on Notice Boards        NOTED

h.         National Joint Council for Local Government Services has reached agreement on Pay Scales for 2013-14. Confirmation of new rates as of 1st April 2013 was given by the Council.. DCC Payroll to be advised of new rates and back dated pay - AGREED by the Community Council

i.          Proposed purchase of monitor by the Clerk - under Financial Regulations limited to £100.00

173       PLANNING

a.         The Public Path Diversion Order on Public Footpath No. 16 in the Community of Tremeirchion  has been confirmed by the County Council  NOTED

b.         From Judith Williams of Planning - This is the link to the LDP document as it is at the moment.  A more interactive version will be produced eventually. The text of the LDP document is the top document on the table.  Then there is the legend and the key map then after that are the maps.

http://denbighddms.wisshost.net/english/newpage.htm      NOTED

There being no further business the meeting closed at  8.30 pm

CHAIRMAN                                                                                           DATE

Next Meeting:    Wednesday 16th October 2013 in Cwm Old School at 7pm

861

CYNGOR CYMUNEDOL, TREMEIRCHION, CWM A'R WAEN

COMMUNITY COUNCIL, TREMEIRCHION, CWM AND WAEN

MINUTES OF THE MEETING HELD ON WEDNESDAY 17th July 2013 at Cwm Old School

at 7 pm

OPEN FORUM              No one present

PRESENT                     Councillor Chris Litherland, Chairman, Councillors Bernard Stanyer, Andrew Jones, Jenny Christian, Ian Hodgkinson, Glenys Morris, R Lloyd Williams.

County Councillor Barbara Smith

Clerk, Mrs Ann Davies

132       APOLOGIES                 Councillors H Trefor Suddick, Helen Lloyd Kerfoot, Ffion Lloyd Williams, Derrick Jones, Janice Baldwin Evans, Rebecca Murphy

133       VISITS                        

1.         PCSO 2908 David Jones Mobile: 07896171498     Not present

Email:   david.jones3@nthwales.pnn.police.uk

Non emergency Telephone  No:               101

134       URGENT MATTERS

Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B (4) of LGA 1972   -             None

135       DECLARATION OF INTEREST, GIFTS AND HOSPITALITY         None    

136       APPROVAL OF MINUTES and POINTS OF ACCURACY OF THE LAST MONTHLY AND PLANNING MEETINGS

On a matter of correctness: page 858 item 119 ‘most' to be altered to ‘some'

The Minutes were then declared to be a correct record and were signed and dated by the Chairman.

137       MATTERS ARISING ON THE MINUTES

  1. Biogen Site - In reply to our concerns over the bund being demolished, Jim Espley explained that planning permission would be necessary if we wished for the bund to remain in situ. It was agreed that Councillors wanted to provide as much screening as possible to maintain the high landscape value. It was RESOLVED that the Clerk contact Jim Espley and ask that a new planning application be made.
  2. Rhuallt School - Rebecca Williams was able to assure us that the company was in the process of obtaining building materials and work would proceed soon. It was noted that owners had requested a skip on the land - the Clerk was asked to write to them and point out the Health and safety risk of this happening on a playing field. County Cllr Smith will approach DCC Estate again over the transfer of the playing field to the Community Council. The Clerk was to ask for our legal standing on this issue, as we still await confirmation, through the CCSC
  3. Ty Celyn land - the complaint of rubble on the land has been reported to Enforcement.
  4. Regeneration - The team has not yet gone out to consultation therefore nothing to report
  5. Former Rhuallt School - We have been assured that work will commence shortly on the building - Concerns have been made regarding the placing of a skip on the playing field. The Clerk was to write to DCC to make them aware of the health and safety of children playing in the vicinity of a skip. The matter of our legal standing on the field was voiced a. County Cllr Smith assured us that she would raise the matter with Legal department and suggested that we contact CCSC on this matter in order for it to be put on record of the dilemma.
  6. Stones on side of road on the Bwlch - the siting of the stones is in hand with Mark Jones of Highways

138       CORRESPONDENCE

  • a. NW Police update on Crime NOTED
  • b. External Funding Newsletter NOTED

E-bost/E-mail: mailto:firstname.lastname@cyfoethnaturiolcymru.gov.uk  mailto:firstname.lastname@naturalresourceswales.gov.uk 

Gwefan / Website:http://www.cyfoethnaturiolcymru.gov.uk/ / http://www.naturalresourceswales.gov.uk/

  • c. Denbigh and Flint Show leaflets Distributed amongst Councillors
  • d. OVW - Chair and Non-Executive Members needed for Welsh Audit Office - call 029 20 89 8659 or visit www.assemblywales.org/appointments NOTED
  • e. Annual Report 2012/13 received from the Ombudsman Passed to Cllr Litherland
  • f. Society of Local Council Clerks' Regional Conference for Wales Wednesday 18th September 2013 Llandudno - It was agreed that the Clerk is to attend
  • g. OVW The Voice - Welsh National Memorial - Flanders The Clerk was asked to find out more on this matter
  • h. Denbighshire Youth Service - update on http://www.youthden.co.uk/ NOTE
  • i. News - The Local Housing Strategy is in the process of being fully revised by Denbighshire County Council in partnership with Glyndwr University. NOTED
  • j. Email from Paul Sturges Blue Lion Inn Cwm introducing himself NOTED
  • k. Plant Protection Products (Sustainable Use) Regulations 2012 which came into force on 18 July 2012. NOTED
  • l. Welsh Language Communities Alliance invitation to meet at the Eisteddfod 3-10 August 2013 Denbigh Passed to Cllr Morris

•m.                Advert received for appointment to Chair of Betsi Cadwalladr Health Trust          NOTED

139       COUNTY COUNCILLOR'S REPORT

Faith based consultation closes on 22nd July. County Cllr Smith had been advised of a minor change in the Anaerobic Digester Plan - pitch of the roof to alter to assist the rain run off. This did not seem to be minor in the Community Council's view and requested that County Cllr Smith asks for another planning application to be submitted. Flood report had been received. Elwy members area group meeting coming up - any concerns please contact County Cllr Smith 01745 571794/07790992964

140       COMMUNITY ISSUES

  • a. Dormatory Woods in Tremeirchion - overhanging trees causing problems CCSC
  • b. Orchard in Cwm - residents would like the site to be kept tidy. It was agreed that the Parish Lengthsman would in future keep this area tidy
  • c. Overhanging branches causing problems from Bryn Mawr to Bryn Llithrig in Cwm. The Clerk was to write to Ralph Collins of Bodrhyddan Estate and ask for this to be seen to.
  • d. Rubbish at Tan y Forest is still there. Clerk was to contact CCSC and copy in Cty Cllr Smith. All rubbish had been removed except the rubbish left by DCC
  • e. Water Board are replacing water pipes on B5429 from the Old Slaughter House to Rhuddlan

141       WELLS             Update from Cllr R Lloyd Williams - Tremeirchion wells still to be identified. Cllr R Lloyd Williams suggested that a working committee be formed to discuss project in more detail and then report to Monthly meeting. Subject to be placed on the Agenda for September

142       FINANCE

a.         Investec as at 30th June 2013                                                      £   8834.17

            Nat West Reserve Account as at June 2013                                 £   3551.47       

b.         Office Expenditure this month amounted to:                                 £   1969.92

Agreed to sign cheques for this month for::                                               £   1969.92

c.         Confirmation from ICO of renewal membership

d.         Invoice received from Jones Peckover field land rent                      £       85.00

Agreed to sign a cheque for                                                                    £       85.00

e.         Repair of Red Kiosk door, Cwm - 3 quotes had been received

Door World, Rhyl - £85.00, K Kelly Joinery, Waen - £100.00, H & B Joinery, Prestatyn - £144.00

All quotes were discussed and it was agreed that supporting local business was important and therefore it was decided to appoint K Kelly to the work. The Clerk was to write to him and inform him

143       AUDIT  2012-2013         UHY Hacker Young - intended to issue an unqualified audit certificate and report that there were no other matters that they wished to draw our attention to.

Procedure was as follows:

The Responsible Financial Officer CERTIFIED Section 3 of the Return

There were no issues for the Council to consider and it APPROVED the Annual Return

The Chairman SIGNED and DATED Section 3 of the Return

The Clerk is to send the original of the Return back to UHY Hacker Young by 20th September 2013

144       PLANNING

a.         Planning Training Session at Caledfryn Denbigh Thursday 19th July 2012 at 6.30 - 8.00pm

858

CYNGOR CYMUNEDOL, TREMEIRCHION, CWM A'R WAEN

COMMUNITY COUNCIL, TREMEIRCHION, CWM AND WAEN

MINUTES OF THE MEETING HELD ON WEDNESDAY 19th JUNE 2013

 AT THE OLD SCHOOL TREMEIRCHION 7 P.M.

OPEN FORUM              No one present

PRESENT                     Councillor Chris Litherland, Chairman, Councillors Bernard Stanyer, H Trefor Suddick, Ian Hodgkinson, Andrew Jones, Mickey Dodd, Jenny Christian, Janice Baldwin Evans, Glenys Morris, R Lloyd Williams

Clerk, Mrs Ann Davies

114       APOLOGIES                 Councillors Ffion Lloyd Williams, Rebecca Murphy, Derrick Jones, Helen Lloyd Kerfoot

115       VISITS                        

            There may be no police presence at the meeting - please contact below should there be a need

            1.         PCSO 2908 David Jones Mobile: 07896171498  Not present

            Email:   david.jones3@nthwales.pnn.police.uk                 Non-emergency Tel. No:101

116       URGENT MATTERS

Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B (4) of LGA 1972   -             None

117       DECLARATION OF INTEREST, GIFTS AND HOSPITALITY         None

118       APPROVAL OF MINUTES and POINTS OF ACCURACY OF THE LAST MONTHLY AND PLANNING MEETINGS - Correction to attendance - Councillor Ian Hodgkinson not Ian Chamberlain - The minutes were declared to be a correct record and were duly signed and dated

119       MATTERS ARISING ON THE MINUTES

a.         Rubbish at Bryn Clwyd   - Most of the rubbish had been cleared

b.         Orangery at Ty Capel - Response received from Planning states that a letter has been issued to the Trustees asking them to submit planning applications to regularise issues on new vehicular access and structure attached to Ty Capel that extends outside the curtilage of the dwelling

c.         Rubble on Ty Celyn Cwm in site of public seat - The Clerk has still not received any communication from Bodrhyddan agent Ralph Collins and the rubble still remains on site. It was RESOLVED that the Clerk now contacts DCC and asks them to take the matter up with Bodrhyddan Estate

d.         The Clerk has forwarded contacts details of groups within the Community to the Regeneration Team and is still awaiting an update from Mark Dixon and Helen Telford

120       CORRESPONDENCE

  • a. Future management of private water supplies - consultation responses to this consultation by 4 July 2013. The consultation is also available on the Defra website at http://www.defra.gov.uk/consult . Information to residents on Notice Boards NOTED
  • b. NW Police Summer Anti Drink and Drug Driving Campaign begins on Saturday 1st June. NOTED
  • c. Funding Fairs 11th July Bangor NOTED
  • d. Welsh Government ICT Websites Grant Programme NOTED
  • e. Welsh Language Awareness - sessions on Tuesday 2nd July Council Chamber County Hal Ruthin 9.30am-12.30pm or 1.30pm-4.30pm - Councillors interested need to contact Sue License Ffôn / Tel: 01824 712570Ffacs / Fax: 01824 712591
    sue.license@sirddinbych.gov.uk / sue.license@denbighshire.gov.uk NOTED
  • f. One Voice Wales Conference and AGM 2013 Builth Wells Saturday 5th October NOTED
  • g. SP Manweb NW Wind Farms connection Stage 2 Consultation NOTED
  • h. Local Government (Wales) Measure 2011 Part 7: Communities and Community Councils Guidance, including Statutory Guidance, to Principal Councils and Community and Town Councils in Wales Please see below a link to the consultation. NOTED English link: http://wales.gov.uk/consultations/localgovernment/lg-measure-2011-part-7/?lang=en

121       COUNTY COUNCILLOR'S REPORT                   Apologies -  Not present

122       COMMUNITY ISSUES

  • a. Water Leak at Groesffordd Tremeirchion - Clerk to contact Welsh Water

859

  • b. Bwlch Cwm, large stones had been disturbed during the winter maintenance on roads. As the road is being tarmacked at present the Clerk was asked to contact Highways with the request that the stones be replaced
  • c. Caerwys road edges re crumbling
  • d. Trees at Heol y Brenin were overhanging. The Community Council were asked to attend to this matter and they have been cut back by Parish Lengthsman with further pruning to take place later in the year
  • e. It was reported that an allotment site was to be created at Pant y Wacco Rhuallt
  • f. Pothole north of Bryn Ibod Tremeirchion to be reported to 01824 706101
  • g. Biogen site -confirmation is to be sought on whether the bund on the east side of the site is to be retained.
  • h. Rhuallt School - it was reported that the site of the former school had descended into a bad state and was in need of being tidied up and preventing the degradation of the village. Some activity has been noticed lately but with a 5 star hotel opening nearby it is necessary that something be done to prevent the site becoming an eyesore. It was RESOLVED that the Clerk write to the owner and ask for his intentions to remedy the matter.

123       WELLS

Maps siting the wells in the community were distributed amongst Councillors. The plan is for each ward to have a councillor responsible to oversee action with the wells. Cll R Lloyd Williams would contact Cadwyn Clwyd and meet up with Councillors in order to report to next meeting

124       FINANCE

a.         Investec as at 31st May 2013                                                       £   8833.79

            Nat West Reserve Account as at 31st May 2013                           £   3426.30       

b.         1st Renewal  ICO            Data protection registration fee                £       35.00

It was AGREED to sign a cheque for                                                       £       35.00

c.         UHY Hacker Young Revised Audit Fees had been received for this Audit year

125       PLANNING

a.         The LDP Examination has now ended and Denbighshire County Council has received the final report of the appointed Planning Inspectors.  This report has now been published and is available to view in Council Libraries, One-Stop-Shops, on the LDP website

(www.denbighshire.gov.uk/ldpexam), the Bodelwyddan Community Centre and at the following Council offices during normal office hours:

  • Caledfryn, Smithfield Road, Denbigh County Hall, Wynnstay Road, Ruthin
  • Ty Nant, Nant Hall Road, Prestatyn Russell House, Churton Road, Rhyl.

b.         Planning Training Session Thursday 18th July Caledfryn Denbigh 6.30 pm - LDP

126       ANY OTHER BUSINESS

Clerks' attendance at quarterly SLCC meeting in Denbigh

Gary Williams - Head of Legal Services, Denbighshire County Council

Ombudsman's report on the Code of Conduct gives guidance on that members' duties are to respect other members' policies and ideas - members should develop a thicker skin is his thought - if they take offence then they must need to be sure that they have a good case before taking it to the Ombudsman

Standards Committee - the issue of local complaints is taking too long - a solution is to adopt a local resolution procedure based on mediation between the two parties

It was suggested by one Clerk that standard local procedure across Wales would be a good idea

Chair Training had its first airing this year - It was pointed out to him that we thought it was taking place at the wrong time of the Council year coming straight after the Annual Mtg - He had taken that on board and next year it will be taking place June/July - we can book in advance with names given when known

Local Govt. Wales Measure 2011 Part 7 needs to be completed by 3rd August

Clerks Manual - new edition available at the next Welsh Regional Conference in Llandudno 18th September

Dog fouling - Flintshire CC give out poop bags and it was suggested that DCC might do the same -

THERE BEING NO FURTHER BUSINESS THE MEETING CLOSED AT 8.15 P.M.

CHAIRMAN                                                                                           DATE                           

Next Meeting:    Wednesday 17th July 2013 at Cwm Old School at 7pm

854

CYNGOR CYMUNEDOL, TREMEIRCHION, CWM A'R WAEN

COMMUNITY COUNCIL, TREMEIRCHION, CWM AND WAEN

MINUTES OF THE ANNUAL MEETING HELD ON WEDNESDAY 15TH MAY 2013 AT CWM OLD SCHOOL AT 7 P.M.

OPEN FORUM              No one present

PRESENT                     Councillors Chris Litherland, Chairman, Councillors Bernard Stanyer, H Trefor Suddick, Ian Hodgkinson, Helen Lloyd Kerfoot, Andrew Jones, Rebecca Murphy, Jenny Christian, Ffion Lloyd Williams, R Lloyd Williams.

County Councillor Barbara Smith

Clerk, Mrs Ann Davies

91         APOLOGIES                 Councillors Glenys Morris, Janice Baldwin Evans

The Chairman brought forward the following:

92         PLANNING

Amended

Application:       47/2013/0394 for Salt Store - Former Abattoir site.

Proposal:          Construction of a salt storage building with associated access, hardstanding                                  drainage, lighting, security, landscaping and fencing

Location:           Land west of The Abattoir Site  Holywell Road  Waen  St Asaph

Decision:           A proposal was made to object to this plan and this was seconded. The vote                                  following was as follows: 4 in favour of objection with 4 against objection, 2                                 abstentions.

                        The Chairman with the casting vote gave her decision - NO OBJECTION

93         VISITS                                     PCSO 2908 David Jones Mobile: 07896171498     Not present.

                                    Email:   david.jones3@nthwales.pnn.police.uk

                                    Non emergency Telephone  No:               101

  • 1. John Williams -Traffic Safety Officer

The Chairman welcomed Mr Williams to our meeting. Mr Williams had decided to answer our concerns, in person, on recent accidents around Cwm crossroads and the safety of roads around there. He pointed out that the signage was present at the site and there is a responsibility on drivers to heed the signs. People should always drive according to conditions. On our request for more signage Mr Williams stated that resources are based on accident injuries and as no injuries have been reported there can be no more signs. He suggested that reporting people who drive with no regard to the road conditions was a way around the problem

94         ELECTION OF OFFICERS

CHAIRMAN                   Cllr Chris Litherland

VICE-CHAIRMAN          Cllr Ffion Lloyd illiams                               

PLANNING REPRESENTATIVES           

Tremeirchion/Rhuallt -    Cllr Bernard Stanyer

Waen    -                       Cllr Glenys Morris

Cwm                             Cllr Chris Litherland

ELIZABETH WILLIAMS TRUST Cllr Ffion Lloyd Williams                        

ELIZABETH HUGHES TRUST                Cllrs Barbara Smith and Chris Litherland 

CHARITY OF TRUSTEES                       Cllr Helen Lloyd Kerfoot                         

TREMEIRCHION SCHOOL GOVERNORS           Cllr Chris Litherland - Notice of meetings and minutes still not received - Cllr Litherland will seek further advice

95         URGENT MATTERS        Notice of items wich, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B(4) of LGA 1972 - None

96         DECLARATION OF INTEREST, GIFTS AND HOSPITALITY                     None

                                                                        855

97         APPROVAL OF MINUTES and POINTS OF ACCURACY OF THE LAST MONTHLY AND PLANNING MEETINGS

The Minutes were APPROVED and were duly signed and dated by the Chairman

98         MATTERS ARISING ON THE MINUTES

a.         Tan y Forest - Although the road has been attended to the rubbish is still present  -             County Councillor will inquire into the matter

b.         Regeneration     Community contact details have been sent off to Helen Telford

c.         Salusbury Arms             Planning  Department have closed the file

d.         Orangery                       Still no response

e.         Parking in Tremeirchion              No response from Head Teacher

f.          Rubbish at Ty Celyn - Clerk had spoken to Ralph Collins now the Agent to Bodrhyddan      and had assured her that the matter would be attended to. This had not happened - the             Clerk was asked to contact him again

g.         Issue E 354800 reported 1/04/13 - B5429 state of the road -the location has been inspected but no works will be actioned at the current time - however the area will be monitored

h.          Issue  E 335885 reported 12/12 -  Rubbish at Bryn Clwyd

CCSC have reopened this enquiry on E335885.    We still await response

99         CORRESPONDENCE

  • a. Ofwat - the consultation closes on 15 July. If you wish to make your views on this draft guidance known, please send your response to water@wales.gsi.gov.uk NOTED
  • b. SP Manweb - Routeing Report Conclusions NOTED
  • c. OVW The Voice NOTED
  • d. The Proposed Burbo Bank Extension offshore wind Farm order - may be inspected at Rhuddlan Library Mon, Wed -Sat 9.30-12.30 & 1.30 - 5pm from 13 May - 24 June 2013

NOTED

100       COUNTY COUNCILLOR'S REPORT

New Chairman has been appointed - Cllr Raymond Bartley Cllr Wyn Mullin Jones Chairman of Planning

2nd Consultation has taken place on Joint Christian Faith School

Planning application at Marian Mawr has finally been Granted

Planning application at Penisa'r Mynydd has also been granted

Elwy meeting to take place on 31st May - please let County Cllr Smith know if any issues need attention

101       COMMUNITY ISSUES

a.         Confusion has arisen over advice given on parking in Tremeirchion - it was intended to advise parents to refrain from parking across all entrances to properties in the village

102       TELEPHONE KIOSK IN CWM

After some discussion it was RESOLVED that Cllr Hodgkinson will obtain 3 estimates for the repair work on the Kiosk and present them to the next meeting

103       WELLS SITES

A map had been obtained of the sites of wells in the Community by Cllr Lloyd Kerfoot. Councillors were to receive a copy of the map and elect a Councillor to represent each ward to progress with the management of the Wells under Cllr R Lloyd Williams

                                                                        856

104       FINANCE

a.         Investec as at 30th April 2013                                                       £   8833.43

            Nat West Reserve Account as at 30th April 2013                           £   3426.30                   

b.         Invoice received from JDH Business Services - Audit 2012-13        £       99.84

Agreed to sign a cheque for                                                                    £       99.84

c.         Receipt from OVW - subscription                                                £     139.00

d.         PAYE - Clerk's entitlement repaid to Community Council             

Calculation of Clerk's annual leave entitlement submitted to DCC payroll

e.         BACS Precept No 1 received                                                      £   3250.00

f.          SLCC Subscription 2013                                                 £     100.00

Agreed to sign a cheque for                                                                    £     100.00

g.         BACS Remittance received HMRC VAT repayment                       £     297.54

105       INSURANCE QUOTES

  • a. Aon Local Council Insurance £ 354.32
  • b. Zurich Town Parish & Community Council Insurance £ 356.81

Cllr Suddick moved that upon his reading up of the Zurich Insurance policy we accept their quote of £356.81.This was quite reduction on their previous quote and it was RESOLVED that we accept the quote.

Agreed to sign a cheque for                                                                    £    356.81

106       AUDIT 2012-2013

Internal Audit Report received from JDH Business Services 2012-2013

  • 1. The Council must ensure that all PAYE liabilities are met
  • 2. The risk assessment should be updated to include disaster recovery and business continuity risk management - this directive has been issued to all Councils

107       Annual Return for the Year Ended 31 March 2013

1..        The Responsible Financial Officer certified that the accounting statements in Section 1 of the Annual Return presented fairly the financial position of the Council and its income and expenditure, or properly presents receipts and payments, as the case may be, for the year ended 31 March 2013

2.         Confirmation that the Annual Return has been presented to the Council was AGREED by the Council and signed by the Chairman.

The Clerk informed the Community Council of AUDIT CHANGES FOR WALES 2013-2014  

Next Meeting:    Wednesday 19th June 2013 at The Old School Tremeirchion at 7pm

THERE BEING NO FURTHER BUSINESS THE MEETING CLOSED AT 8.45 pm

THE NEXT MEETING TO BE HELD ON WEDNESDAY 19TH JUNE 2013 IN THE OLD SCHOOL TREMEIRCHION AT 7P

CHAIRMAN                                                                                           DATE




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